Conduct of Physical Inventory
OCA Circular No. 17-03 mandates all court clerks and accountable officers in various Philippine courts to conduct a physical inventory of office properties by February 28, 2003, and annually by December 31 thereafter. This inventory will help update records of property accountabilities and assess the condition of equipment, furniture, and books supplied by the Department of Justice and the Supreme Court. Inventory reports must be completed in triplicate, attested by a representative from the Commission on Audit, and submitted within 30 working days of the circular's receipt. Executive and Presiding Judges are responsible for overseeing this process to ensure timely compliance.
Quick Answers
- What is Conduct of Physical Inventory about?
- OCA Circular No. 17-03 mandates all court clerks and accountable officers in various Philippine courts to conduct a physical inventory of office properties by February 28, 2003, and annually by December 31 thereafter. This inventory will help update records of property accountabilities and assess the condition of equipment, furniture, and books supplied by the Department of Justice and the Supreme Court. Inventory reports must be completed in triplicate, attested by a representative from the Commission on Audit, and submitted within 30 working days of the circular's receipt. Executive and Presiding Judges are responsible for overseeing this process to ensure timely compliance.
- What type of law is OCA Circular No. 17-03?
- Conduct of Physical Inventory (OCA Circular No. 17-03) is a Philippine Supreme Court Issuances enacted by the Congress of the Philippines.
- When was Conduct of Physical Inventory enacted?
- Conduct of Physical Inventory (OCA Circular No. 17-03) was enacted on Feb 7, 2003.
- What is the citation for Conduct of Physical Inventory?
- Conduct of Physical Inventory, OCA Circular No. 17-03, Feb 7, 2003 (Philippines)
Law Information
- Reference Number
- OCA Circular No. 17-03
- Date Enacted
- Category
- Supreme Court Issuances
- Subcategory
- Office of the Court Administrator Circulars
- Jurisdiction
- Philippines
- Enacting Body
- Congress of the Philippines
Full Law Text
February 7, 2003
OCA CIRCULAR NO. 17-03
| TO | : | All Clerks of Court, Branch Clerks of Court, Officers-in-Charge, and All Accountable Officers of the Regional Trial Courts, Metropolitan Trial Courts, Municipal Trial Courts in Cities, Municipal Trial Courts, Municipal Circuit Trial Courts, Shari'a District Courts, Shari'a Circuit Courts, Court Libraries and Maintenance Offices of the Halls of Justice |
| SUBJECT | : | Conduct of Physical Inventory |
Pursuant to the attached Memorandum Order No. 5-2003 and for purposes of updating our records of property accountabilities and to determine existing conditions of our office equipment, furniture, books and other properties supplied by: a) the Department of Justice when it had supervision over lower courts or before 17 January 1973; and (b) the Supreme Court thereafter, all Clerks of Court, Branch Clerks of Court, Officers-in-Charge and all accountable officers of the Regional Trial Courts, Metropolitan Trial Courts, Municipal Trial Courts in Cities, Municipal Trial Courts, Municipal Circuit Trial Courts, Shari'a District Courts, Shari'a Circuit Courts, Court Libraries and Maintenance Offices of the Halls of Justice are hereby directed to conduct a physical inventory of said properties assigned to their respective branches, offices and libraries as of 28 February 2003 and as of 31 December of every year thereafter. However, not included in this year's inventory reports are equipment, furniture and other properties issued by the Department of Justice to branches and offices in the Halls of Justice not covered by any formal turn-over. The conduct of inventory must be witnessed by a representative from the nearest Commission on Audit office. AECacS
The result of such inventory should be reflected in the attached Inventory Report Form, accomplished in triplicate, and must be duly attested by the representative of the Commission on Audit.
In the preparation of the inventory reports, the condition of each piece of property should be duly indicated in the "Remarks " column of the prescribed form.
All Executive and Presiding Judges shall supervise the proper implementation of this directive within their respective jurisdiction to insure the prompt accomplishment and submission of such reports to the Property Division, Office of the Court Administrator, Supreme Court, Manila, for compilation into a consolidated Inventory Report. The aforementioned officials are required to submit their inventory reports within thirty (30) working days from receipt of this Administrative Circular and on or before 30 January of every succeeding year.
(SGD.) PRESBITERO J. VELASCO, JR.Court Administrator
Cite This Law
Conduct of Physical Inventory, OCA Circular No. 17-03, Feb 7, 2003 (Philippines)
Conduct of Physical Inventory, OCA Circular No. 17-03 (Phil. 2003)
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- Conduct of Physical Inventory of Property Plant and Equipment, Office Supplies and Other MaterialsOCA Circular No. 211-2016 • Oct 4, 2016 • Supreme Court Issuances
- Reiteration to Conduct the Annual Physical Inventory of Property Plant and Equipment (PPE) and Submission of the Report of the Physical Count of Property, Plant and Equipment (RPCPPE)OCA Circular No. 349-2022 • Dec 19, 2022 • Supreme Court Issuances
- Physical Inventory of Court Issued PropertiesSupreme Court Circular No. 57-98 • Nov 9, 1998 • Supreme Court Issuances
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