Conduct of Physical Inventory of Property Plant and Equipment, Office Supplies and Other Materials
OCA Circular No. 211-2016 mandates all clerks of court and accountable officers in various Philippine courts to conduct a comprehensive physical inventory of all properties, office supplies, and equipment within their jurisdictions. The inventory must be documented using a specific report form, with details such as property condition, acquisition dates, and ownership status. The completed reports, along with photographs of the Hall of Justice buildings, should be submitted in triplicate by December 31, 2016, with oversight from Executive and Presiding Judges to ensure accuracy and compliance. Properties not formally transferred to the Supreme Court or not issued by the Supreme Court or OCA are excluded from this inventory.
Quick Answers
- What is Conduct of Physical Inventory of Property Plant and Equipment, Office Supplies and Other Materials about?
- OCA Circular No. 211-2016 mandates all clerks of court and accountable officers in various Philippine courts to conduct a comprehensive physical inventory of all properties, office supplies, and equipment within their jurisdictions. The inventory must be documented using a specific report form, with details such as property condition, acquisition dates, and ownership status. The completed reports, along with photographs of the Hall of Justice buildings, should be submitted in triplicate by December 31, 2016, with oversight from Executive and Presiding Judges to ensure accuracy and compliance. Properties not formally transferred to the Supreme Court or not issued by the Supreme Court or OCA are excluded from this inventory.
- What type of law is OCA Circular No. 211-2016?
- Conduct of Physical Inventory of Property Plant and Equipment, Office Supplies and Other Materials (OCA Circular No. 211-2016) is a Philippine Supreme Court Issuances enacted by the Congress of the Philippines.
- When was Conduct of Physical Inventory of Property Plant and Equipment, Office Supplies and Other Materials enacted?
- Conduct of Physical Inventory of Property Plant and Equipment, Office Supplies and Other Materials (OCA Circular No. 211-2016) was enacted on Oct 4, 2016.
- What is the citation for Conduct of Physical Inventory of Property Plant and Equipment, Office Supplies and Other Materials?
- Conduct of Physical Inventory of Property Plant and Equipment, Office Supplies and Other Materials, OCA Circular No. 211-2016, Oct 4, 2016 (Philippines)
Law Information
- Reference Number
- OCA Circular No. 211-2016
- Date Enacted
- Category
- Supreme Court Issuances
- Subcategory
- Office of the Court Administrator Circulars
- Jurisdiction
- Philippines
- Enacting Body
- Congress of the Philippines
Full Law Text
October 4, 2016
OCA CIRCULAR NO. 211-2016
| TO | : | All Clerks of Court, Officers-in-Charge, Librarians and Accountable Officers of the Regional Trial Courts, Metropolitan Trial Courts, Municipal Trial Courts in Cities, Municipal Trial Courts, Municipal Circuit Trial Courts, Shari'a District Courts, Shari'a Circuit Courts and Maintenance Offices of the Halls of Justice |
| SUBJECT | : | Conduct of Physical Inventory of Property Plant and Equipment, Office Supplies and Other Materials |
For purposes of updating the records and books of accounts of the lower courts, all Clerks of Courts, Officers-in-Charge, Librarians and accountable officers of the lower courts and Maintenance Offices of the Halls of Justice are hereby directed to conduct a physical inventory of all Hall of Justice buildings owned by the court; and of all court-issued properties, including office supplies (stock position), equipment and other materials, in their respective jurisdictions, offices, branches and libraries.
The result of the inventory must be reflected in the attached Inventory Report Form, accomplished in triplicate, and duly signed by the above-mentioned accountable officers and their respective Executive/Presiding Judges. The original and second copy must be submitted to the Property Division, Office of Administrative Services, Office of the Court Administrator (OCA) and the third copy shall be retained by the accountable officer for file. Pictures of the Hall of Justice building must be attached to the Inventory Report, if applicable.
In the preparation of the Inventory Report, all court-issued supplies, materials, and equipment which were issued by the Supreme Court (SC) or by the OCA which have not been covered by Acknowledgment Receipt for Equipment (ARE), and donated properties whose ownership has been transferred to the SC on or before 30 November 2016 must be included in the report. The condition (e.g., serviceable, unserviceable) of each piece of property should be duly indicated in the "Remarks" column of the prescribed form. Information such as the property number, serial number, the date the property was acquired and to whom it was issued must be specifically indicated.
Not to be included in the Inventory Report are the properties issued by the local government or non-government agencies where ownership has not been transferred to the SC, properties issued by the Department of Justice to the courts or offices housed in Halls of Justice for reason of lack of formal transfer, and office supplies and other consumables not issued by the SC or OCA.
All Executive and Presiding Judges shall supervise the proper implementation of this directive within their respective jurisdictions to ensure the proper accomplishment and prompt submission of the Inventory Report to the Property Division, OAS, OCA, on or before 31 December 2016. CAIHTE
For strict compliance.
(SGD.) JOSE MIDAS P. MARQUEZCourt Administrator
Cite This Law
Conduct of Physical Inventory of Property Plant and Equipment, Office Supplies and Other Materials, OCA Circular No. 211-2016, Oct 4, 2016 (Philippines)
Conduct of Physical Inventory of Property Plant and Equipment, Office Supplies and Other Materials, OCA Circular No. 211-2016 (Phil. 2016)
Related Laws
- Reiteration to Conduct the Annual Physical Inventory of Property Plant and Equipment (PPE) and Submission of the Report of the Physical Count of Property, Plant and Equipment (RPCPPE)OCA Circular No. 349-2022 • Dec 19, 2022 • Supreme Court Issuances
- Conduct of Physical Inventory and Renewal of Acknowledgment Receipt for Equipment (ARE)OCA Circular No. 119-14 • Sep 11, 2014 • Supreme Court Issuances
- Conduct of Physical InventoryOCA Circular No. 17-03 • Feb 7, 2003 • Supreme Court Issuances
- Conduct of Annual Physical Inventory of Philippine Mediation Center PropertiesOCA Circular No. 113-2022 • May 23, 2022 • Supreme Court Issuances
- Conduct of Physical InventorySupreme Court Administrative Circular No. 10-96 • Sep 20, 1996 • Supreme Court Issuances
- Submission of Annual Physical Inventory Report and Renewal of Acknowledgment Receipt for EquipmentOCA Circular No. 74-2016 • Mar 22, 2016 • Supreme Court Issuances
Browse More Supreme Court Issuances
Explore other laws in the Supreme Court Issuances category.
View All Supreme Court IssuancesNeed Help Understanding This Law?
Ask our AI assistant to explain provisions, implications, or related laws.
Ask AI About This Law