In re Approval of the Updated Enterprise Information Systems Plan

EN BANC

[A.M. No. 14-09-06-SC. September 16, 2014.]

APPROVAL OF THE UPDATED ENTERPRISE INFORMATION SYSTEMS PLAN WORK PLAN AND BUDGET

NOTICE

Sirs/Mesdames :

Please take notice that the Court en banc issued a Resolution dated SEPTEMBER 16, 2014, which reads as follows:

"A.M. No. 14-09-06-SC

Approval of the Updated Enterprise Information Systems Plan

Whereas, in a resolution dated 23 June 2009, 1 the Court approved the Enterprise Information Systems Plan (EISP), "which provides the Judiciary with the functional, technical and structural specifications for selected systems, which should be developed for the Judiciary's ICT Capability." 2

Whereas, the work plan and the P2.9 billion budget of the 2009 EISP is based, on the following assumptions, among others:

(i) the plan's scope only considers its "implementation to the Supreme Court and Appellate Courts (Court of Appeals-Manila, Cebu and Cagayan de Oro, Sandiganbayan, Court of Tax Appeals), plus three Lower Courts as pilot sites"; 3

(ii) "the EISP estimation excludes the implementation services and hardware (servers and workstations) for the roll-out sites [i.e. the trial courts outside the 3 pilot sites]"; 4 and

(iii) that the needed data centers are ready for use. 5

Whereas, due to these assumptions, the 2009 EISP does not include a budget for a judiciary-wide technical infrastructure (including a modern data center and disaster recovery site), nationwide connectivity and network security, which, however, are pre-requisites to the nationwide implementation of the EISP and on-going ICT projects like the eCourts.

Whereas, the 2009 EISP budget does not include the counterpart support needed for the full implementation of the eCourts.

Whereas, an updated work plan and budget of P3.97 billion — that address the plan's critical gaps outlined above — have been developed after a technical expert's review of the implementation of the EISP.

Whereas, the Committee on Computerization and Library, in its meeting of 15 September 2014, has approved the updated EISP work plan and budget and recommended the same for the Court's approval.

In view of the foregoing, the Court hereby resolves to approve the updated EISP work and budget (2014-2019), which include the following components, which are not covered by the 2009 EISP:

1. eCourts counterpart funding support for software development and hardware requirements;

2. Trial courts ICT technical infrastructure;

3. Network security and nationwide connectivity;

4. Upgrade of the Judiciary Data Center in the Supreme Court Compound;

5. Design, Build, Operate Disaster Recovery Site (Data Center Disaster Back-up; Site) at the Angeles City Hall of Justice;

6. Digitization of case records; and CTaSEI

7. Hearing Management System." Mendoza, J., on leave. (adv41)

Very truly yours,

(SGD.) ENRIQUETA E. VIDALClerk of Court

ATTACHMENT

Judiciary Information Communications Technology (ICT) Work Plan and Budget

	Projects	2014	2015	2016	2017	2018	2019	Total Cost
								per
								Component
Judiciary Information Communications
Technology (ICT) Infrastructure,
Network Connectivity and Security
1.	Design, Build, Operate Disaster		70,000,000					70,000,000
	Site (Data Center Disaster
	Back-up Site in Angeles City)
2.	Judiciary Data Center (Upgrade	25,000,000						25,000,000
	& Consolidation — CA, CTA,
	and Sandiganbayan)
3.	Trial Courts Infrastructure		350,000,000	300,000,000	300,000,000			950,000,000
	(Wiring, Cabling, Servers)
4.	Networks Security &		250,000,000		20,000,000	290,000,000		560,000,000
	Nationwide Connectivity
	(including recurring
	costs)
eCourts Counterpart Funding
1.	eCourts Counterpart		80,000,000					80,000,000
	(Applications: eFiling,
	eSubpoena, eNotary,
	ePayment, eForms,
	eCalendar)
2.	eCourts Counterpart			80,000,000	55,000,000	50,000,000		185,000,000
	(Hardware: computers,
	printers, and other
	equipment)
3.	Digitization of Court Records		245,000,000	155,000,000				400,000,000
4.	Hearing Management		25,000,000					25,000,000
	(eTranscription, etc. — pilot
Small Claims Courts
1.	Computers and printers for		45,360,000					45,360,000
	small claims monitoring
	system
Implementation of the Enterprise
Information Systems Plan
1.	ERP Systems Integration			650,000,000				650,000,000
	(Financial Management,
	Logistics Management,
	Integrated Human Resource
	Management, Payroll,
	Attendance and Leave,
	Biometrics, Personnel
	Viewing, MEDICS, FAMS)
2.	Document/Records/Archive		200,000,000	120,000,000				320,000.000
	Management
3.	Legal Resource Management		80,000,000					80,000,000
	System
4.	PHILJA eLearning Management			50,000,000	50,000,000	50,000,000	50,000,000	200,000,000
5.	Judiciary Messaging		95,000,000					95,000,000
6.	Lawyer Information System		80,000,000					80,000,000
7.	Judiciary Portal Implementation				70,000,000			70,000,000
	websites, intranet, & content
	management
8.	IT Systems (Help Desk,		5,000,000	5,000,000	10,000,000	10,000,000	10,000,000	40,000,000
	Version Control, Configuration
	Management, Capacity
	Planning, Performance
	Tools)
9.	IT Training		5,000,000	5,000,000	5,000,000	5,000,000	5,000,000	25,000,000
10.	Consultants		5,000,000	5,000,000	5,000,000	5,000,000	5,000,000	25,000,000
11.	Change Management		5,000,000	5,000,000	10,000,000	10,000,000	10,000,000	40,000,000
	(SLAs)
			––––––––––	––––––––––	––––––––––	––––––––––	––––––––––	––––––––––
Total Expenditures	25,000,000	1,540,360,000	1,375,000,000	525,000,000	420,000,000	80,000,000
Per Year
			––––––––––	––––––––––	––––––––––	––––––––––	––––––––––	––––––––––
Grand Total (2014-2019)				3,965,360,000
					============

 

Footnotes

1. A.M. No. 08-11-09-SC (Management and Consultancy Services for the Development of the Philippine Judiciary's ICT Capability Assessment Report Executive Summary [Final Report] — submitted by INDRA.)

2. Id.

3. Executive Summary of the Enterprise Information Systems Plan, p. 19.

4. Id.

5. Id.