Amendment to CMO No. 29, Series of 2009 (Revised Implementing Guidelines for the CHED Student Financial Assistance Programs)

March 10, 2011

CHED MEMORANDUM ORDER NO. 003-11

 

In accordance with the pertinent provisions of Republic Act (RA) No. 7722, otherwise known as the "Higher Education Act of 1994," pursuant to the 368th Commission en Banc Meeting, Resolution No. 033-2011 dated February 14, 2011 and to provide additional support to the CHEDROs for their administrative cost in the implementation of various StuFAPs, the partial amendment to CMO No. 29, series of 2009 (Revised Implementing Guidelines for the CHED Student Financial Assistance Programs (StuFAPs) is hereby issued for the compliance of all concerned, thus:

SECTION VII. Administration and Management. —

The duties and responsibilities of CHEDROs, AFS/HEDF and HEIs relative to the administration of CHED StuFAPs is hereby amended to read as follows:

CHEDROs

1. Monitor the HEIs in the implementation and administration of various CHED StuFAPs;

2. Conduct orientation of scholars, grantees and student-borrowers on the policies, standards and guidelines;

3. Decide on the termination of CHED StuFAPs and request for transfer, reconsideration, deferment, shifting of course, reinstatement and other similar nature of this kind, provided, however, that it is within the prescribed number of years of the award and other conditions provided in the guidelines; SCHIac

4. Obligate payment for the scholars, grantees and student-borrowers for one (1) school year based on the submitted first semester masterlists and every school year thereafter to facilitate the disbursement of financial benefits subject to the submission of the required documents;

5. Disburse, or refund, as the case may be, to scholars/grantees/student-borrowers stipend and/or other financial benefits due them;

6. Utilize the funds provided in consonance with the terms and conditions set forth herein, subject to the existing accounting and auditing rules and regulations.

AFS/HEDF

1. Obligate payment for one (1) school year to CHEDROs through the recommendation of OSS;

2. Transfer to CHEDROs financial benefits of the scholars, grantees and student-borrowers enrolled during the semester.

HEIs

1. Assist the CHEDRO in the orientation of scholars, grantees and student-borrowers on the guidelines of the programs;

2. Submit to CHEDROs the masterlists of CHED scholars, grantees and student-borrowers during the semester for funding purposes not later than forty-five (45) days after enrolment using the OSS Form 02 and the status of scholars, grantees and student-borrowers who failed to enroll, dropped out, deferred, with failing grades, shifted in another course, transferred to another HEI, replaced, graduated, terminated, etc., before the end of every semester using the OSS Form 04;

3. Refund as the case may be, to scholars/grantees/student-borrowers account stipend and/or other financial benefits due them immediately upon transfer of fund from CHEDRO;

4. Submit status reports and recommend to CHEDROs measures to improve the implementation of CHED StuFAPs.

SECTION VIII. Monitoring and Evaluation. —

For monitoring CHED StuFAPs, the provisions are hereby amended to read as follows:

1. Allocations of the administrative cost/breakdown of 3% allocation:

a. 2.75% for CHED Regional Offices; and

b. 0.25% for the CHED-OSS.

2. The 2.75% allocation distributed to CHEDROs and 0.25% for the OSS shall be used solely for the CHED StuFAPs, specifically for the following purposes: SaICcT

a. Office supplies/materials expenses;

b. Communication expenses;

c. Transportation/travel expenses/monitoring activities;

d. Maintenance/repair of outdated equipment used in related activities for StuFAPs;

e. Meeting, orientation and conferences expenses;

f. Conduct of Regional Tracer Study; and

g. Other miscellaneous expenses related to implementation of StuFAPs.

3. In view of the foregoing, all CHEDROs shall prepare and submit a Work and Financial Plan (WFP) to the Office of Student Services (OSS) on the utilization of the 2.75% for effective administration and implementation of the StuFAPs on or before the end of March of each year using OSS Form 03 (Attachment 1).

The following shall be the percentage (%) distribution of expenditures:

a.	Office supplies/materials expenses	(20%)
b.	Communication expenses	(5%)
c.	Transportation/travel expenses/	(40%)
	monitoring activities
d.	Maintenance/repair of outdated	(5%)
	equipment used in related activities
	for StuFAPs
e.	Meeting, orientation and conferences	(10%)
	expenses
f.	Conduct of Regional Tracer Study	(15%)
g.	Other miscellaneous expenses related to	(5%)
	implementation of StuFAPs

Issued this 10th day of March, 2011, Quezon City, Philippines. TSIaAc

(SGD.) PATRICIA B. LICUANAN, Ph.D.ChairpersonCommission on Higher Education

ATTACHMENT 1

OSS FORM NO. 3

Work and Financial Plan for the Student Financial Assistance Programs (StuFAPs)

 

COMMISSION ON HIGHER EDUCATION

OFFICE OF STUDENT SERVICES

StuFAPS

DISTRIBUTION OF 3% OPERATIONAL COST

GAA FUND

SY 2011-2012

Region/	StuFAPs Slots			% Share	2.75%	0.25%
Particulars	On-Going	New	Total	Per Region	(CHEDRO share)	(OSS share)	Total
Grand Total	28,420	13,791	42,211	100%	13,736,990	1,300,000	15,036,990
I	1,045	694	1,739	4.12%	565,933.66
II	1,002	471	1,473	3.49%	479,367.61
III	2,685	1,096	3,781	8.96%	1,230,474.50
IV-A	1,714	1,227	2,941	6.97%	957,108.04
IV-B	856	446	1,302	3.08%	423,718.01
V	1,229	981	2,210	5.24%	719,214.14
VI	3,094	1,018	4,112	9.74%	1,338,193.90
VII	2,433	1,037	3,470	8.22%	1,129,263.82
VIII	1,350	736	2,086	4.94%	678, 860.04
IX	724	541	1,265	3.00%	411,676.87
X	1,024	676	1,700	4.03%	553,241.64
XI	1,352	560	1,912	4.53%	622,234.13
XII	593	503	1,096	2.60%	356,678.14
NCR	2,754	1,002	3,756	8.90%	1,222,338.60
CAR	731	307	1,038	2.46%	337,802.84
CARAGA	677	459	1,136	2.69%	369,695.59
ARMM	654	502	1,156	2.74%	376,204.32
Nationwide Programs:	4,503	1,535	6,038	14.30%	1,964,984.15
DND-CHED-PASUC		200
OPAPP		100
CSSGP-CD	4503	1155
Programs for CHED		80
Dependents

COMMISSION ON HIGHER EDUCATION

OFFICE OF STUDENT SERVICES

StuFAPS

DISTRIBUTION OF 3% OPERATIONAL COST

HEDF FUND

SY 2011-2012

Region/	StuFAPs	2.75%	0.25%	Total
Particulars	On-Going Slots	(CHEDRO share)	(OSS share)
Grand Total	18,378	9,197,086	836,099	10,033,185
I	1,160	579,906.25
II	756	388,410.00
III	1,709	853,943.75
IV-A	2,136	1,111,990.00
IV-B	613	344,355.00
V	1,355	666,600.00
VI	1,685	808,527.50
VII	1,471	747,560.00
VIII	815	408,155.00
IX	812	418,893.75
X	921	468,215.00
XI	886	431,901.25
XII	773	388,396.25
NCR	1,686	825,935.00
CAR	802	362,793.75
CARAGA	626	306,941.25
ARMM	170	84,562.50
RSP-SUC	2