Amending NAPOLCOM Memorandum Circular No. 2003-010

March 31, 2008

NAPOLCOM MEMORANDUM CIRCULAR NO. 006-08

AMENDING NAPOLCOM MEMORANDUM CIRCULAR NO. 2003-010 ENTITLED ''PRESCRIBING THE GUIDELINES AND PROCEDURES FOR LATERAL ENTRY OF OFFICERS INTO THE PNP"

WHEREAS, on October 14, 2003, the Commission issued Memorandum Circular No. 2003-010 entitled "Prescribing the Guidelines and Procedures for Lateral Entry of Offices into the PNP";

WHEREAS, the said Memorandum Circular was issued as guidepost in the processing of lateral entrants in the PNP;

WHEREAS, the Commission, after series of meetings with the PNP deems it necessary to amend the abovementioned Memorandum Circular in order to address the present needs of the PNP;

NOW THEREFORE, the Commission, pursuant to its constitutional mandate to administer and control the PNP, HAS RESOLVED TO AMEND, AS IT HEREBY AMENDS NAPOLCOM Memorandum Circular No. 2003-010 entitled "Prescribing the Guidelines and Procedures for Lateral Entry of Officers into the PNP";

SECTION I. Objectives. —

A. Establish a set of guidelines for lateral entry in accordance with the policies, guidelines and procedures implementing Section 33 of Republic Act No. 6975 known as the Lateral Entry of Officers into the PNP;

B. Ensure that all appointments are in accordance with existing laws, rules and regulations; and

C. Ensure that the quota allocation for lateral entry shall be equitably disturbed to Police Regional Offices (PROs) and National Support Units (NSUs) provided with recruitment quota.

SECTION II. General Qualifications for Lateral Entry in the PNP Technical and Operational Support Units. —

No person shall be appointed as police commissioned officer via lateral entry unless he/she is:

A. A person with highly technical qualifications such as:

1. Dentist

2. Optometrist

3. Nurse

4. Engineer

5. Graduate of Forensic Sciences TIADCc

6. Doctor of Medicine

7. Member of the Philippine Bar

8. Chaplain

9. Information technologist

10. Pilot

11. Psychologist

B. Graduate of the PNPA

C. Licensed criminologist

In addition, he or she must possess the following qualifications pursuant to Section 14 of R.A. No. 8551, to wit:

A. A citizen of the Philippines.

B. A person of good moral character.

C. Must have passed the psychiatric or psychological, drug and physical tests to be administered by the PNP or by any government hospital accredited by the Commission for the purpose of determining the appointee's physical and mental health.

D. Must be eligible in accordance with the standards set by the Commission.

E. Must not have been dishonorably discharged from military employment or dismissed for cause from any civilian position in the Government; and

F. Must not have pending criminal/administrative cause or convicted by final judgment of an offense or crime involving moral turpitude.

For an applicant not yet in the PNP service, in addition to the above-mentioned enumeration, he/she must:

A. Be at least one meter and sixty-two centimeters (1.62cm) in height for male and one meter and fifty-seven centimeters (1.57cm) for female.

B. Weigh not more or less than five kilograms (5 kg) from the standard weight corresponding to his/her height, age and sex.

C. Be not less than twenty-one (21) nor more than thirty (30) years of age.

SECTION III. General Policies. —

The following general policies are hereby established:

A. In general, all entrance appointments to the officer ranks in the PNP shall commence with the rank of Police Inspector, including those with highly technical qualifications applying for the PNP technical services such as dentists, nurses, engineers, optometrists and graduates of forensic sciences. Doctors of medicine, chaplains and members of the Philippine Bar shall be appointed to the rank of Police Senior Inspector.

B. Graduates of the Philippine National Police Academy (PNPA) who will join the PNP shall be appointed to the rank of Police Inspector in permanent status.

C. Top priority consideration for lateral entry into the rank of Police Inspector shall be given to top ten (10) placers of the different Licensure Examinations. However, incumbent PNP members who land in the top ten shall be given first preference over the civilian provided that the qualifications enumerated under Section II of this Circular are satisfied.

D. The PNP through the Directorate for Personnel and Records Management (DPRM) shall declare the quota for Lateral Entry (with breakdown) during the first quarter of the year for approval of the Commission. Once approved, the DPRM shall announce or publish the declared quota in accordance with Republic Act No. 7041, otherwise known as the Publication Law.

E. In order to ensure the quality of applicants entering the PNP thru lateral entry and to further professionalize the police service, the lateral entry board shall establish standard procedures/guidelines for processing the applications of lateral entry applicants.

F. The seniority of newly appointed officers via lateral entry is initially based on the rank in which he/she is being appointed, and the total points garnered in case the appointees are in the same rank.

G. Newly appointed technical service officers via lateral entry shall be assigned exclusively in the technical units where they were appointed. Appointees for line officer position shall be assigned to the Police Regional Offices (PROs) for field assignment for at least three (3) years after the completion of the Public Safety Officers Basic Course (PSOBC). AIDSTE

H. PNP uniformed personnel appointed via lateral entry who passed the Bar or Licensure Examination for Criminologists shall be qualified for line and technical positions.

I. All appointees under the Lateral Entry Program unless otherwise severed by a competent authority shall serve the PNP for a minimum of three (3) years following their appointment.

J. All line and technical service officer applicants except PNPA graduates must undergo the Physical Agility Test (PAT) using the standard Physical Fitness Test grading system formulated by the Directorate for Human Resources and Doctrine Development (DHRDD).

K. Qualified PNP Uniform Personnel shall be considered for line and technical service positions. Non-uniformed personnel (NUPs), civilians and other applicants shall only be considered for technical service positions.

L. For line officers, PNCOs applying through lateral entry shall have served the PNP for at least three (3) years at the time of the Competitive Examination (CE).

M. The maximum age of applicants through lateral entry shall be forty-six (46) years old at the time of appointment. Age waivers shall not be allowed.

N. PNCO applicants for line officer positions must be organic personnel of the PRO where they intended to apply for at least a year at the time of the competitive examination. "Detail service" endorsement is prohibited.

 However, for CY 2008 Lateral Entry Program, the one (1) year residency requirement shall be waived. In lieu hereof, residency for at least a day before the conduct of the qualifying examination is required.

O. PNCOs applying through lateral entry line officer positions must have at least a rating of "Very Satisfactory" (VS) in the last two (2) consecutive rating periods.

P. The "sequential step" process in the screening of applicants shall be adhered to at all times, i.e., only those applicants who passed the previous stage shall be allowed to proceed to the next stage. An exemption to this rule are the following:

1. Publication of CE result and conduct of PAT. The CE shall be checked at the NHQ-PNP. Hence, while awaiting the result thereof the PAT shall proceed immediately; and

2. Drug Test.

Q. The "doctrine of transparency" shall be observed in all stages of the recruitment process to preclude opportunities in the commission of anomalies, illegal acts, biases and favoritism. Official results of examination/test in each stage shall be published for the information of all applicants and other stakeholders. The official result shall be either PASSED or FAILED, RECOMMENDED or NOT RECOMMENDED. There shall be no RETAKE in any stage.

R. PRO/NSU Ad Hoc Screening Committee shall be activated purposely to conduct initial evaluation of the necessary DOCUMENTS submitted by applicants if they possess the minimum general qualifications required for the position which shall include, among others, education, rank seniority/experience, training and eligibility. The composition of the said committee is as follows:

 DRDA/DDA — Chairman

 C, RPHRDD/ADP — Vice-Chairman

 RPHRDD/ADP PCOs — Supervisors

 RPHRDD/ADP PNCOs/NUPs — Members

 Consolidation of all pertinent documents shall be made at this stage. A report shall be forwarded to the Lateral Entry Board (LEB) endorsing all qualified applicants to undergo the Qualifying Examination.

S. All PNP uniformed personnel who are overage, under height, and/or underweight when they entered the police service must present the necessary height and age waivers granted to them by the NAPOLCOM prior to their entry into the PNP. Failure to show proof shall mean an OUTRIGHT DISQUALIFICATION.

T. The grant of height waiver to NUPs shall only be allowed when the number of qualified applicants falls below the quota. In such a case, the Head Secretariat, LEB shall facilitate the request for the grant of height waiver to the NAPOLCOM. AaCTcI

U. For civilian applicants, the grant of waiver for initial appointment (age, height, weight) in the PNP via lateral entry (Technical Services) shall only be allowed when the number of qualified applicants falls below the minimum quota and provided that an applicant shall not be less than 20 years nor over 35 years of age.

 For purposes of this Circular, one day before the 20th birthday is less than 20 years of age (20 years of age must be exactly on the 20th birthday) and three hundred sixty four days after 35th birthday, (36 years of age is on the 36th birthday).

SECTION IV. Appointment under a Waiver Program for Civilian and Other Applicants. —

A. Conditions on Waivers for Initial Appointment to the PNP

1. The age, height and weight requirements for lateral entry in the PNP may be waived only when the number of qualified applicants fall below the minimum annual quota;

2. The Commission en banc may grant waivers for age, height and weight requirements;

 With regards to age and height waivers, the top twenty (20) board passers of the Criminology Licensure Examination are allowed to file directly with the Commission their application for such waivers. Provided, that the number of examinees is more than 2,000. On the other hand, should the number of examinees be less than 2,000, the aforesaid privilege shall be limited to the top ten (10);

3. Waiver of the age requirement may be granted provided that the applicant shall not be less than twenty (20) nor over thirty-five (35) years of age. Under this condition, one is considered to be not over thirty-five (35) years old if he/she has not yet reached thirty-sixth (36th) birthday on the date of the effectivity of his/her appointment;

4. Waiver in the height requirement may be granted to a male applicant who is at least 1 meter and 57 cms (1.57m) and to a female applicant who is at least 1 meter and 52 cms (1.52m). Provided, that the NAPOLCOM may set a lower height requirement for applicants who belong to cultural minorities duly certified by the Office of the Muslim Affairs (OMA) or the appropriate government entity. Provided, further, that the Commission shall require subject applicants to submit appropriate proof of their membership in a certain cultural minority group; and

5. An applicant who is granted a weight waiver shall be given reasonable time but not exceeding six (6) months within which to comply with the said requirement.

B. Factors to be Considered for Grant of Waivers

1. Outstanding accomplishments in law enforcement or police work or related field;

2. Level of physical stamina, endurance or agility;

3. Proficiency in martial arts, marksmanship and similar skills;

4. Extensive experience in forensic science and other technical services;

5. Other similar or analogous factors relevant to the requirements of police work.

C. Selection Criteria under the Waiver Program

1. Applicants who possess the least disqualifications shall take precedence over those who possess more disqualifications;

2. The requirement shall be waived in the following order (1) age, (2) height, and (3) weight;

3. Each applicant for waiver must possess special qualifications skills, or attributes useful or needed by the PNP such as those mentioned in sub para B which are sufficient to compensate for his or her lack of certain minimum qualifications. A certification from the agency/entity from where special qualifications were taken shall be required.

D. Re-application of Separated PNP Members under the Waiver Program

A lateral entrant who shall have entered and subsequently been separated under the weight waiver aspect of the program shall be eligible to re-apply for appointment to the PNP: Provided, that he/she possesses all the minimum qualifications required by Section 14 of R.A. No. 8551, except age and height: Provided, further, that his/her reappointment will not be by virtue of another waiver.

SECTION V. Lateral Entry Board. —

A Lateral Entry Board shall be created at the National Headquarters, Philippine National Police to evaluate the qualifications of applicants and shall submit its recommendation to the Chief, PNP for approval. The Chief, PNP shall then submit his final recommendation to the Commission for approval. EcTCAD

The Lateral Entry Board shall be composed of the following:

A. Deputy Chief for Administration — Chairman

B. The Director for Personnel and Records Management — Vice-Chairman

C. The Director for Intelligence — Member

D. The Director for Operations — Member

E. The Director for Logistics — Member

F. The Director for Plans — Member

G. The Director for Comptrollership — Member

H. The Director for Police Community Relations — Member

I. The Director for Investigation and Detective Management — Member

J. The Director for Human Resource and Doctrine Development — Member

K. The Director for Research and Development — Member

L. NAPOLCOM Representative — Member

M. The Directors, NSUs with quota — Special Members

N. The Director, Legal Service — Resource Person

O. Chief, RSD, DPRM — Head, Secretariat

The Lateral Entry Board shall be divided into three (3) Sub-Boards which shall process applicants from the PROs and NSUs with quota in order to fast track the interview stage. Its composition shall be determined by the Vice-Chairman, LEB.

A senior NAPOLCOM official with salary grade 24 or higher shall be the representative in the Lateral Entry Board and the sub-boards to be designated by the Vice-Chairperson and Executive Officer. In no case shall the procedure in the processing of applicants for lateral entry be conducted without the presence of a NAPOLCOM representative.

SECTION VI. Procedure in Processing Applicants for Lateral Entry. —

A. Initial Evaluation (To be conducted by the PRO/NSU)

1. The application folder of an applicant shall be evaluated by the PRO/NSU Ad Hoc Screening Committee of the Technical/Operational Unit based on the General Qualifications set in Section 33 of R.A. No. 6975 and the Qualification Standards required for the position which shall include, among others, education, experience, training and eligibility.

2. If the applicant qualifies, he/she shall be recommended/endorsed by the Director, NSU or Regional Director, PRO to take the CE.

B. QUALIFICATION STANDARDS

A point system shall be applied in the assessment and evaluation of the measurable qualification standards possessed by an individual applicant for appointment in the PNP through the Lateral Entry Program.

1. Education (25 pts.)

a. For Police Senior Inspector

EDUCATIONAL ATTAINMENT	ALLOTTED PTS.
With Doctoral Degree	23.0
With two (2) Masteral Degrees	22.0
Completed 36 units Doctoral Program	21.0
Completed 18 units Doctoral Program	20.0
Completed Masteral Program	19.0
Completed at least 20 units of Masteral Program	18.0
LLB/Doctor of Medicine/Completed Baccalaureate Degree (Chaplain)	17.5

b. For Police Inspector

EDUCATIONAL ATTAINMENT	ALLOTTED PTS.
With Doctoral Degree	23.0
Completed two (2) Masteral Degrees	22.0
Completed 36 units Doctoral Program	22.0
With 18 units Doctoral Program	21.0
Completed 4 yrs. LLB	20.0
Completed Masteral Program	20.0
Completed another Baccalaureate Degree	20.0
Completed 3rd year LLB or at least 110 units	19.0
Completed at least 20 units of Masters Program	19.0
Completed 3rd year LLB or at least 90 units	18.75
Completed 2nd year LLB or at least 60 units	18.50
Completed 1st year LLB or at least 40 units	18.25
Completed 1st year LLB or at least 20 units	18.0
Completed 80 units of other Baccalaureate Degree	18.0
Board Passer in Appropriate Baccalaureate Degree	17.5

 

Bonus Points:	Summa Cum Laude = 1.00
	Magna Cum Laude = .75
	Cum Laude = .50
	Honor Graduates for Doctoral Program = 1
	Honor Graduates for Masters Program = .75

Bonus points shall be given to honor graduates.

An applicant who possesses two (2) or more of the educational attainments enumerated above shall earn the corresponding higher point allotment. HSAcaE

2. Eligibility (10 pts.)

NUMBER OF PCO LEVEL ELIGIBILITIES	ALLOTTED PTS.
Bar or RA 1080 (M.D.) w/ 4 other eligibilities	9.25
Bar or RA 1080 (M.D.) w/ 3 other eligibilities	9.0
Bar or RA 1080 (M.D.) w/ 2 other eligibilities	8.75
Bar or RA 1080 (M.D.) w/ 1 other eligibility	8.5
Bar or RA 1080 (M.D.)	8.25
Appropriate RA 1080 or CSP for Psychologists and Chaplains w/ 4 other eligibilities	8.0
Appropriate RA 1080 or CSP for Psychologists and Chaplains w/ 3 other eligibilities	7.75
Appropriate RA 1080 or CSP for Psychologists and Chaplains w/ 2 other eligibilities	7.5
Appropriate RA 1080 or CSP for Psychologists and Chaplains w/ 1 other eligibility	7.25
Appropriate RA 1080	7.0
CSP in case of Psychologists and Chaplains	7.0
EDP eligibility for IT	7.0

 

Bonus Point:	Top 10 Board/Bar Passers = .75
	CSEE/CEOE/CESE = .75

3. Training (10 pts.)

 PNP uniformed personnel must have undergone any of the training requirement for a particular Line or Technical Service Officer positions prescribed by the DPRM and concerned NSUs. The minimum point allocation for training requirement shall be seven (7). Two (2) or more training shall be given a plus point prescribed by DPRM for line officer positions and concerned NSUs for technical service positions. In which case, the following shall apply:

PNP & PPSC OFFERED COURSES	ALLOCATED PLUS PTS.
181 days or a total of 1,448 training hours and above	+ .18
121-180 days or a total of 968-1,440 training hours	+ .16
61-120 days or a total of 488-960 training hours	+ .14
46-60 days or a total of 368-480 training hours	+ .12
31-45 days or a total of 248-360 training hours	+ .10
22-30 days or a total of 176-240 training hours	+ .08
15-21 days or a total of 120-168 training hours	+ .06
8-14 days or a total of 64-112 training hours	+ .04
3-7 days or a total of 24-56 training hours	+ .02

 NUPs, civilian and other applicants shall have the minimum point allocation of seven (7) if they meet the training requirement prescribed by DPRM and concerned NSUs for a particular Technical Service Officer position. Those with specialization in the technical field of their profession shall be preferred over those who have none.

 Bonus points of .02 shall be given to applicants who placed 1st in the Order of Merit on any day of the PNP and PPSC offered courses only regardless of the course duration.

4. Rank Seniority/Experience (15 pts.)

a. For PNCOs

RANK	ALLOTTED PTS.
SPO4	15.0
SPO3	14.75
SPO2	14.5
SPO1	13.5
PO3	12.5
PO2	11.5
PO1	10.5

b. For NUPs

Years in Service	ALLOTTED PTS
26 years & 1 day and above	15.0
20 years & 1 day-26 years	14.0
14 years & 1 day-20 years	13.0
9 years & 1 day-14 years	12.0
6 years & 1 day-9 years	11.0
2 years & 1 day-6 years	10.5

c. For civilian and other applicants, they shall have the minimum point allocation of 10.5 if they meet the units' experience requirement. The said experience must be in line with the technical field of their respective educational background.

 .50 point shall be added for every two (2) additional years of experience. HESIcT

 Doctors and lawyers are exempted from the experience requirement. They shall be given the minimum point allocation of 10.5.

C. Competitive Examination (15 pts.)

(to be conducted by the Secretariat, Lateral Entry Board)

RAW SCORE	X	15	=	___ (Points Earned on CE)
TOTAL NO. OF ITEMS

The Lateral Entry Board shall determine the place, date and time of the examination. The CE shall be conducted simultaneously in three (3) geographical areas (Luzon, Visayas and Mindanao) in coordination with other PNP units. The test questionnaire for Line Officer and Technical Service Officer shall be prepared by the Head Secretariat, LEB and concerned NSUs, respectively, subject to approval of the LEB. The former shall consolidate the same and facilitate the conduct of the CE.

The questionnaires shall be checked at the NHQ-PNP by the members of the Sub-Boards under the supervision of the Head, Secretariat LEB. This activity shall be done in the presence of concerned NSU representatives, if applicable. As a safety precaution, all checkers shall have a rotation in every stage of the exam sheet. In no case shall a checker administer the correction on a whole examination paper.

D. The Physical Agility Test (10 pts.)

(To be conducted by Secretariat, LEB)

SCORE

X

10

=

____ (Points Earned on PAT)

The standard DHRDD Physical Fitness Test (PFT) score system shall be used to determine whether or not they possess the required coordination, strength and speed movement in the police service.

E. Psychological and/or Neuro-Psychiatric Test (To be conducted by PNP-HS NP Section)

Applicants who passed the PAT shall undergo the psychological and/or neuro-psychiatric test to exclude applicants who may be suffering from any mental disorder to be administered by the PNP-HS NP Section.

F. Character Background Investigation — (To be conducted by DI/IG)

Applicants who passed the psychological and/or neuro-psychiatric test shall be subjected to Character Background Investigation (CBI) to determine the character, reputation and possible involvement of the applicant in any questionable or criminal activity as well as his propensity toward violence or use of force. Any derogatory report is a ground for disqualification. The said activity must be conducted once the NP result is published. The final CBI report shall be forwarded to the LEB (Attn. Head Secretariat) before the start of the Final Interview stage.

G. Drug Test — (To be conducted by the Crime Laboratory)

The drug test shall not follow the sequential steps but shall be conducted anytime after the character and background investigation (on passers only) and before the final interview in order to ensure that the applicants are free from use or abuse of any prohibited drug. Any positive indication of drug use or abuse is a ground for disqualification.

H. Physical and Medical Examination — (To be conducted by PNP Health Service)

In order to determine whether or not the applicant is in good health and free from any contagious diseases, dental, physical and medical examinations shall be conducted by the PNPHS after he/she has passed the Neuro/Psychological and Drug Tests.

I. Final Interview (FI) — (15 pts.) (Lateral Entry Board)

INTERVIEW GUIDE	ALLOTTED PTS
1 — IQ and Current Events	3
2 — Communications Skills	3
3 — Leadership Qualities	3
4 — Job Knowledge	3
5 — Work Ethics and Moral Reasoning	3

TOTAL = _____ (Points Earned on FI)

The Lateral Entry Board shall interview the qualified applicants (those who were certified by the PNPHS to be mentally and physically fit) for suitability to police work. There are two categories as bases in the reevaluation of the Lateral Entry Board during the conduct of the final interview. Confirmation of the technical and general qualifications of the candidates and validation of the candidate's personality. The final interview shall aid in the reevaluation, revalidation and confirmation of the qualifications, particularly the technical qualifications of candidates based on the Qualification Standards set for the position to which the candidate is to be appointed. caITAC

J. Final Deliberation and Selection of Highly Qualified Candidates for Appointment.

The Final Deliberation and Selection is the last phase in the lateral entry process wherein thorough selection/screening has already been done in the different stages to include the Final Interview. The selection shall be made only according to merit and fitness of applicants to the position in which they are going to be appointed. CSC Resolution Number 94-015 provides that when two or more applicants meet the minimum requirements for the position, objective criteria must be set to determine who are the most fit and meritorious among all the applicants to ensure that the exercise of management discretion is not abused.

WORKSHEET FOR FINAL DELIBERATION AND SELECTION

 

NR	Name of Candidates	QS	QE	PAT	FI	TOTAL	REMARKS
EDUC	ELIG	TRNG	RANK SENIORITY/

 

CATEGORY	MINIMUM (Passing Score)	MAXIMUM	VARIANCE PREMIUM POINTS
QS
Education	17.5	25	7.5
Eligibility	7	10	3
Training	7	10	3
Rank	10.5	15	4.5
QE	10.5	15	4.5
PAT	7	10	3
FI	10.5	15	4.5
TOTAL	70	100	30

 

SECTION VII. Appointment and Oath-Taking of Successful Applicants. —

The Lateral Entry Board, after the final deliberation and thorough selection conducted among the qualified applicants, shall post the list of successful applicants in strategic places in the PNP for fifteen (15) working days. The Board shall submit the final list to the Chief, PNP for approval within five (5) days after the last day of posting. The Chief, PNP shall recommend to the Commission for confirmation.

The effectivity of appointment and the oath-taking of successful candidates shall not be earlier than the confirmation of the Commission.

SECTION VIII. Status of Appointment through Lateral Entry. —

Temporary Appointment — A temporary appointment which shall not exceed twelve (12) months reckoning from the date of its issuance shall be issued to an appointee who meets the educational requirement to the rank to which he is being appointed, including the appropriate eligibility prescribed, in accordance with the provision of law, rules and regulations promulgated pursuant thereto. Said temporary appointment shall be changed to permanent after twelve (12) months after the completion of the required training.

With regards to graduates of the Philippine National Police Academy (PNPA) whose four-year course cadetship program includes academic subjects on core police functions such as patrol, traffic and criminal investigation and on-the-job training in urban and rural setting, the completion of the twelve (12) months training is no longer required, hence, should be issued a permanent appointment subject to the submission to the Commission of the necessary documents prior to the issuance of testimonial eligibility.

Appointment Covered by a Waiver — A lateral entrant who is admitted in the PNP due to a waiver of the weight requirement shall be issued temporary appointment pending the satisfaction of the said requirement within a period not exceeding six (6) months. Failure to satisfy the said requirements shall be a ground for dismissal from the PNP service under Section 17 of R.A. No. 8551.

SECTION IX. Requirements in the Processing of Appointment. —

The following are the requirements necessary for original appointments to be submitted in three (3) copies each in separate folders. One folder shall include the Family Documents of the lateral entrants, which shall be transmitted by Recruitment and Selection Division (RSD) to Records Management Division (RMD) for inclusion in their Police Personnel Files (PPFs).

A. Civil Service Form 212 Revised 2005

B. Report of Rating/Eligibility (Bar/RA 1080/CS Professional)

 Note: In case of Report of Rating for licensure examinations (R.A. No. 1080), there is a need for authentication by the Professional Regulation Commission (PRC). ICHDca

C. School Credentials (College Diplomas/Transcript of Records)

D. Physical/Medical Clearance

E. Birth Certificate of appointee. If not available, Baptismal Certificate accompanied by a certification of destruction/loss of birth records issued by the Local Civil Registrar or, in the event both certificates are not available, joint affidavit of at least two disinterested persons who personally know the facts of birth of the appointee accompanied by certification of non-availability of birth and baptismal records issued by the Local Civil Registrar and the Parish Priest/Minister, respectively;

F. Drug Test Report (To be administered by the PNP CL upon endorsement of the concerned Lateral Entry Sub-Board)

G. Result of Neuro-Psychiatric Test (To be administered by the PNP HS, NP Section upon endorsement of the concerned Lateral Entry Sub-Board)

H. Certificate(s) of Training(s) attended

I. Clearances from the Barangay, PNP, Mayor, Fiscal/Court, MTC, RTC, and NBI. For those already in the PNP service, inclusion of DIDM, IAS, PLEB, Ombudsman, Legal Service and NAPOLCOM clearances.

 (The DIDM, OMBUDSMAN and Legal Service clearances shall be applied for by the Head Secretariat, LEB upon endorsement of the concerned Lateral Entry Sub-Board)

J. Passport size picture taken within six (6) months prior to effectivity of appointment

K. Oath of Office

SECTION X. Other Personnel Actions Related to Initial Appointment of Uniformed Personnel in the Rank of Police Inspector/Police Senior Inspector thru Lateral Entry. —

A. Issuance of Orders by DPRM and Designation of Account Numbers

PNP in-service lateral entrants shall be issued general orders separately from civilian appointees.

PNP in-service appointees shall retain their respective account numbers while the civilian lateral entrants shall be issued new account numbers by the PNP Computer Service.

B. Assignment of Badge Numbers

Prior to the issuance of orders, the Secretariat of the Lateral Entry Board shall coordinate with the Records Management Division, DPRM for the allocation of badge numbers corresponding to the actual number of applicants to be appointed. These badge numbers shall be reflected in the appointment order to be issued. The order of merit established by the Lateral Entry Board through evaluation of the qualifications and result of the interview shall be used in the assignment of badge numbers to appointees.

C. Submission of Individual Police Personnel Files to RMD, DPRM

Within one (1) week after the oath taking, the Chief, RSD shall forward to Chief, RMD the individual Police Personnel Files of the newly appointed PNP uniformed personnel.

There should be no problem preparing the PPFs as they are contained in the folders submitted for the processing of their appointments, as prescribed in NAPOLCOM Memorandum Circular No. 92-015. The family documents were added to ensure completeness.

To facilitate the processing of PPFs, they shall be transmitted according to badge numbers.

D. Addition to the PNP (PAIS) Roster

Upon receipt of the properly transmitted PPFs, the names and personal data of the newly appointed personnel shall be added/appended to the PNP (PAIS) Roster.

After their records are created, Chief, RMD shall then initiate the request to the Director, Computer Service for the addition of their names to the PNP Alpha (CFC) List. The request shall be signed by the Executive Officer, DPRM for the TDPRM.

E. Addition to the PNP Alpha (CFC) List

The Director, Computer Service shall direct that names be appended to the PNP Alpha (CFC) list and assigned account numbers.

The Director, Computer Service sends feedback to TDPRM (Attn. Chief, RMD), to the Director, FS and to the Director, NSU concerned regarding the first printing of CFCs. TCAScE

F. Issuance of PNP Identification Cards

As soon as the names are added/appended to the PNP Roster, the Chief, RMD shall then issue PNP IDs after approval/signature by the Executive Officer, DPRM. Processed IDs shall be released only to the Head Secretariat, LEB for distribution to the concerned appointees.

G. Payment of Salaries through Payroll

Upon issuance of the appointment orders, the respective Finance Officers of concerned PROs and/or NSUs shall initiate the preparation of the payroll to ensure prompt payment of the salaries of the newly-appointed lateral entrants. Payment through payroll will continue until the CFCs are printed. The concerned units will be informed of the printing of CFCs via the feedback report from the Director, Computer Service.

SECTION XI. Guidelines on Probationary Period. —

A lateral entrant shall serve a probationary period of one (1) year.

The appointees for the PSINSP and PINSP ranks shall immediately take their Public Safety Officers Basic Course (PSOBC) and Field Training Program (FTP). The one (1) year probationary period shall apply during the conduct of the said course. However, he maybe dropped from the service for unsatisfactory conduct or performance any time before the expiration of such probationary period.

The termination of services shall be done with utmost objectivity and impartiality with the end in view of affording the PNP members concerned the right to due process and equal protection of law. In general, termination shall in the nature of summary administrative proceedings.

A. Grounds for Termination of Services

1. Grave Administrative Offenses

a. Grave misconduct;

b. Incompetence;

c. Dishonesty;

d. Disloyalty to the government;

e. Serious irregularities in the performance of duties; and

f. Violation of law.

2. Lack of Aptitude in the Service — This shall refer to any of the following circumstances:

a. Academic deficiency arising from failure to obtain a passing grade in the required basic training course in accordance with the established training rules and regulations;

b. Serious violations of training rules and regulations involving non-academic matters; and

c. Possession of such habits, traits, conduct or behavior which when taken on their overall context, tends to manifest and display an undesirable disposition or attitude towards the law enforcement profession.

3. Physical or Mental incapacity

B. Termination Authority

 The Chief, PNP is designated as the Termination Authority for all lateral entrants of the PNP who are under probationary period.

C. Termination Committee

 There shall be created a Termination Committee to review/investigate the case against a PNP lateral entrant on probationary period and shall submit a recommendation to the Chief, PNP based on the merits of the case.

The Termination Committee shall be composed of the following:

The Director for Personnel and Records Management	Chairman
The Director, Legal Service	Vice-Chairman
The Director for Human Resource & Doctrine Development	Member
The Director for Intelligence	Member
The Director for Investigation and Detective Management	Member
RD, PRO or Director, NSU	Member
Chief, Recruitment Selection Division, DPRM	Head, Secretariat

D. Termination Procedures

1. Termination of service for unsatisfactory conduct or performance while under probationary period may be initiated by the appropriate RD, PRO or Director, NSU based on the investigation/official report of the case against any PNP member or upon a verified complaint of any person accompanied with sworn statements/documents in support thereof. The RD, PRO or Director, NSU concerned shall submit appropriate recommendation to the Termination Committee thru the Directorate for Personnel and Records Management (DPRM), copy furnished the respondent with notice that he/she may file his/her answer together with the sworn statement of his/her witness and other pertinent supporting documents and other pieces of evidence within three (3) days from receipt of the complaint to the Termination Committee. cTDaEH

2. Upon receipt of the report/recommendation, DPRM shall immediately constitute/convene the Termination Committee. The Termination Committee shall conduct a summary hearing within the next three (3) days after receipt of respondent's answer, sworn affidavit of his/her witnesses, other pertinent documents and other pieces of evidence which shall terminate within five (5) days from its commencement.

3. If the respondent, despite due notice, fails to answer the charge(s) within the prescribed period, the Committee shall immediately proceed with the hearing ex parte.

4. Being summary in nature, direct examination of witnesses shall be dispensed with and the sworn statements of witness or their affidavits shall take the place of their oral testimonies. Provided that, witnesses who were not able to submit their sworn affidavit as mentioned in par. (1) hereof shall be allowed to be examined directly or in lieu thereof to submit a sworn affidavit.

 Cross-examination shall be limited to matters discussed in the affidavit of the witness being cross-examined. Arguments that are not relevant and material to the issue and are obviously being employed as dilatory tactics shall not be entertained.

5. The Termination Committee shall render its decision/recommendations within three (3) days after the termination of the hearing. Said decision/recommendation shall be acted upon by the Chief, PNP within five (5) days upon receipt of the said decision/recommendation.

6. The decision shall contain the name of the respondent, his unit, a brief statement of the facts, the findings of the Termination Committee and the law and/or issuance which the said decision was based.

E. Appeal Procedure

1. The decision of the Chief, PNP may be appealed by either party to the National Police Commission within thirty (30) days from receipt of the official copy of the same.

2. The appellant shall submit a Memorandum of Appeal to the NAPOLCOM, copy furnished the Chief, PNP, within the reglementary period mentioned in paragraph (1) hereof. The same shall state the date when appellant received the official copy of the decision, the grounds relied upon, the arguments in support thereof and the relief prayed for.

3. Within five (5) days from receipt of the notice of appeal, the Office of the Chief, PNP shall forward the original records of the case to the NAPOLCOM which shall be systematically and chronologically arranged, paged and securely bound to prevent loss.

4. In case the Memorandum of Appeal was sent thru mail, the appeal shall be deemed perfected at the time the same was mailed as shown by the postmark on the registered envelope which shall be attached to the records of the case.

 In case of personal delivery, the appeal shall be deemed perfected on the date of the actual delivery of the notice of appeal as appearing on the stamped date of receipt thereon.

5. The decision of the NAPOLCOM, whether confirming or reversing an appealed decision to terminate the services of a PNP member is final and executory. Provided that, in case a decision of the Chief, PNP terminating the services of a PNP member is reversed, the latter shall be reinstated into the service in the position and rank last held and shall be entitled to all back salaries and allowances during the period that he was out of service; Provided, that said member shall be made to complete the remaining probationary period which was interrupted as a result of his aforementioned case.

SECTION XII. Repealing Clause. —

All Memorandum Circulars or issuances or any part thereof, which are inconsistent with this Memorandum Circular are repealed or amended accordingly.

SECTION XIII. Effectivity. —

This Circular shall take effect after fifteen (15) days from the filing of a copy hereof at the University of the Philippines Law Center in consonance with Sections 3 and 4 of Chapter 2, Book VII of Executive Order No. 292, otherwise known as "The Revised Administrative Code of 1987," as amended. cSaATC

APPROVED this 31st day of March in the Year Two Thousand and Eight, in Makati City, Metro Manila, Philippines.

(SGD.) RONALDO V. PUNOSecretary, DILG/

(SGD.) CELIA V. SANIDAD-LEONESCommissioner

(SGD.) MIGUEL G. CORONELCommissioner

(SGD.) PDG AVELINO I. RAZON, JR.Commissioner

Attested by:

(SGD.) ADELMALYN A. MUNIEZAChief, Secretariat