Submission of the Quarterly Financial Report on the Sale of the Official Notarial Register

December 21, 2017

OCA CIRCULAR NO. 235-2017

 

In the implementation of the 2004 Rules on Notarial Practice under Administrative Matter No. 02-08-13-SC, the Office of the Court Administrator issued OCA Circular Nos. 157-2006 and 35-2008 dated November 16, 2006 and March 25, 2008, respectively, providing the guidelines, among others, on the printing and distribution of the notarial registers. Subsequently, OCA Circular No. 191-2017 dated September 07, 2017 was issued directing the Clerks of Count/Officers-in-Charge, Office of the Clerk of Court of the Regional Trial Court, to ensure that only the official Notarial Register, designated as Judicial Form No. 143, as amended, is used by the notaries public. For a more uniform implementation in the distribution and sale of the notarial registers, the following guidelines are hereby reiterated for the guidance of the Clerks of Court/Officers-in-Charge of the Office of the Clerk of Court, Regional Trial Court:

1. the cost of the notarial register book is P1,200.00 and the shipping charge is P50.00;

2. the total cost for each notarial register book is P1,250.00;

3. separate official receipt booklets must be requisitioned from the Property Division, OAS, OCA, intended only for the sale of the notarial register book;

4. the official receipt must clearly indicate the number of the notarial register book/s sold, the total cost of the notarial register book/s and the shipping charge;

5. all collections in the sale of the notarial register books shall be deposited with the Land Bank of the Philippines under the account of SC-OCA Notarial Registers with Account Number 3472-1000-32.

In addition, all concerned Clerks of Court/Officers-in-Charge shall be required to submit a Quarterly Report of Collections and Deposits on the Sale of Notarial Books. Hereto attached is the form for the quarterly report which should be submitted to the Accounting Division, Financial Management Office, OCA, within ten (10) days after the close of every quarter. The initial submission shall be at the end of the 3rd quarter of 2017 or quarter ending September 2017, or the nearest quarter ending after the notarial register books were received by the Office of the Clerk of Court. DETACa

For the guidance and strict compliance of all concerned.

(SGD.) JOSE MIDAS P. MARQUEZCourt Administrator

ATTACHMENT

Report of Collections and Deposits on Sale of Notarial Book