Submission of Lists of Cases Filed/Raffled, Disposed, Archived, Transferred/Reraffled and with Suspended Proceedings

January 10, 2005

OCA CIRCULAR NO. 2-05

 

Pursuant to Administrative Circular No. 1-2001 dated 2 January 2001, all clerks of court and branch clerks of court of all lower courts are enjoined to attach to the corresponding Monthly Reports of Cases the following:

"1. List of newly filed or raffled cases, revived or reinstated cases, or cases transferred or reraffled from other salas;

2. List of decided or resolved cases after trial on the merits or by compromise agreement, plea of guilt, and the like; and/or resolved complaints after preliminary investigation (for first level courts);

3. List of archived cases (stating the reason/s for archiving the case);

4. List of cases transferred or reraffled to other salas; and

5. List of cases with suspended proceedings (stating the reason/s for such suspension). "

Further, "the following data shall be indicated in each of the separate listings: case number; title of case; nature of case; date filed, revived or reinstated, or transferred or reraffled from other salas; and date decided or resolved, archived, transferred or reraffled to other salas, or when proceedings were suspended. "

Records show, however, that there are courts which submit the lists with incomplete information. Some merely provide the case number and the title without the corresponding date. Others omit the nature of the case and the like. Still others fail to state the reason/s for archiving the case and/or suspending the proceedings of the case. ITADaE

In line with the Action Program for Judicial Reform in the Judiciary, a study is being conducted on case processing time. This calls for an additional information as regards decided cases, to wit: date filed; date of decision; date of promulgation and date of entry of judgment.

IN VIEW THEREOF, effective March 2005, all clerks of court and branch clerks of court are hereby enjoined to follow the following table format in the preparation of the above lists:

A. Format for newly filed, revived or reinstated, transferred or reraffled to or from other salas, archived cases and cases with suspended proceedings:

List of Newly Filed Cases
Case	Title of	Nature of	Date Filed
Number	Case	Case
______________	______________	______________	__________________________
List of Revived/Reopened Cases
Case	Title	Nature	Date	Reason for the
Number	of Case	of Case	Revived/	Revival/
			Reopened	Reopening
___________	___________	___________	___________	____________________
List of Cases Received from Other Salas/Courts
Case	Title	Nature	Date	Reason for the
Number	of Case	of Case	Received	Transfer of the
				Case
___________	___________	___________	___________	____________________
List of Cases Transferred to Other Salas
Case	Title	Nature	Date	Reason for the
Number	of Case	of Case	Transferred	Transfer of The
				Case
___________	___________	___________	___________	____________________
List of Archived Cases
Case	Title	Nature	Date	Reason for
Number	of Case	of Case	Archived	Archiving
				the Case
___________	___________	___________	___________	____________________
List of Cases with Suspended Proceedings
Case	Title	Nature	Date When	Reason for
Number	of Case	of Case	Proceedings	Suspension
			Suspended
___________	___________	___________	___________	____________________

B. A special format for decided/resolved cases:

List of Decided/Resolved Cases
(After Trial on the Merits)
Case	Title	Nature	Date	Date of	Date of	Date of
Number	of Case	of Case	Filed	Decision	Promulgation	Entry of
						Judgment
_________	_________	_________	_________	__________	____________	_________
List of Decided/Resolved Cases
(All Others)
Case	Title	Nature	Date	Date of	Date of	Date of
Number	of Case	of Case	Filed	Decision	Promulgation	Entry of
						Judgment
_________	_________	_________	_________	__________	____________	_________
List of Decided/Resolved Cases
(After Preliminary Investigation — when applicable)
Case	Title	Nature	Date	Date of	Date
Number	of Case	of Case	Filed	Resolution	Forwarded to
					the Office of the
					Prosecutor
__________	__________	__________	__________	_____________	________________

In case the promulgation and entry of judgment are not within the same month the case was decided, the same shall be reported twice or thrice, as the case may be: on the month when the case was decided and on the month/s the decision of the same was promulgated and judgment or final order was entered in the book of entries of judgment, respectively. HSaIDc

Further, as the Supreme Court is now studying the aging of pending cases, you are directed to submit the list of decided/resolved cases from January to December, 2004 and January to February, 2005 using the new format on or before the 10th of March 2005. Thereafter, the lists shall be attached to the Monthly Report of Cases.

For strict compliance.

(SGD.) PRESBITERO J. VELASCO, JR.Court Administrator