Amendment/Addendum to OCA Circular No. 162-2020 (Re: Use of Official Philippine Judiciary Office 365 Accounts for Dissemination of Court Issuances and Submission of Court Reports)
OCA Circular No. 245-2022 updates the reporting requirements for judges and personnel of the Philippine judiciary, amending OCA Circular No. 162-2020. It specifies a revised list of reports, including deadlines and submission formats, primarily via email. Certain previously required reports are now eliminated, while electronic submissions are mandated, with hard copies no longer accepted. The circular emphasizes compliance with the updated reporting standards and the necessity of submitting reports only when applicable. This amendment aims to streamline administrative processes within the court system.
September 21, 2022
OCA CIRCULAR NO. 245-2022
| TO | : | All Judges and Personnel of the First and Second Level Courts |
| SUBJECT | : | Amendment/Addendum to OCA Circular No. 162-2020 Dated 25 September 2020 (Re: Use of Official Philippine Judiciary Office 365 Accounts for Dissemination of Administrative Orders, Circulars and Other Court Issuances and Submission of Court Reports) |
Relative to OCA Circular No. 162-2020 dated 25 September 2020 (Re: Use of Official Philippine Judiciary Office 365 Accounts for Dissemination of Administrative Orders, Circulars and Other Court Issuances, and Submission of Court Reports), the following are the updated list of reports required to be submitted to the Court Management Office, Office of the Court Administrator (CMO, OCA) and the corresponding e-mail addresses to be used for the submission thereof:
|
|
COURT ISSUANCE |
SUBJECT |
DEADLINE/ |
E-MAIL ADDRESS/LINK |
|
1 |
Administrative Circular No. 20-2002 dated April 24, 2002 & OCA Circular No. 57-2007 dated May 24, 2007 |
Monthly Inventory of Cases Referable to Mediation |
On or before the 10th day of the following month/Portable Document Format (PDF) File |
[email protected] |
|
2 |
OCA Circular No. 113-2022 dated May 23, 2022 |
Annual Physical Inventory of Philippine Mediation Center Properties |
30 January of the following year/Portable Document Format (PDF) File |
[email protected] |
|
3 |
OCA Circular No. 188-2022 dated July 21, 2022 |
Monthly JDR statistical reports |
10th day of the following month/ |
[email protected] |
|
4 |
OCA Circular No. 22-2022 dated January 25, 2022 |
Report on the Turnover of All Property Evidence and Other Similar Court Exhibits |
After every issuance of the court order/Portable Document Format (PDF) File |
[email protected] |
|
5 |
OCA Circular No. 126-2022 dated 31 May 2022 & Administrative Order No. 62-2020 dated February 18, 2020 |
Submission of Copies of Orders of Voluntary Inhibition |
Within 5 days from issuance of order/ |
[email protected] |
|
6 |
OCA Circular No. 37-2016 dated January 29, 2016 |
Report on Small Claims Cases |
On or before the 10th day of the month following every quarter/Template from Supreme Court Website sc.judiciary.gov.ph in Calc Format (Open Office) |
[email protected] |
|
7 |
OCA Circular No. 228-2017 dated November 24, 2017 & OCA Circular No. 228-A-2017 dated December 21, 2017 |
Report on Criminal Cases Using the Continuous Trial Monitoring System (CTMS) |
10th day of the month following every quarter/Database File (.dbf) |
[email protected](for queries and other concern) [email protected](for criminal cases) [email protected](for civil cases) |
|
8 |
OCA Circular No. 107-2013 dated August 30, 2013 |
Report on Jail Visitation and Inspection |
Not later than fifteen (15) days following the last day of every quarter/Editable-Word Format (MS Office) |
[email protected] |
|
9 |
A.M. No. 03-8-02-SC dated January 27, 2004 |
Annual Report of Executive Judges |
30 January of the following year/ |
[email protected] |
|
10 |
OCA Circular No. 46-2017 dated March 7, 2017 |
Report on Composition of the Regional Disposal Committee (RDC) |
After every RDC creation/Portable Document Format (PDF) File |
[email protected] |
|
11 |
OCA Circular No. 126-2022 dated 31 May 2022 & Administrative Order No. 63-2020 dated February 18, 2020 |
Submission of Copies of Temporary Restraining Order, StatusQuo Ante Orders and Writs of Preliminary Injunction |
Within 5 days from issuance/Portable Document Format (PDF) File |
[email protected] |
|
12 |
OCA Circular No. 12-2021 dated January 19, 2021 |
Report on Expropriation Cases |
On or before the 10th day of the following month/Power Apps Application |
Scan QR Code: INSERT BITMAP PAGE 3A
or copy the link below:
https://apps.powerapps.com/play/ |
|
13 |
OCA Circular No. 54-2021 dated May 3, 2021 |
Report on Released PDLs |
Every Friday/Power Apps Application |
|
|
14 |
OCA Circular No. 82-2021 dated June 19, 2021 |
Report on VCH |
Every Friday/Power Apps Application |
|
|
15 |
OCA Circular No. 126-2021 dated October 7, 2021 |
COVID-19 Vaccination Monitoring Report |
On or before the 20th day of each month/Power Apps Application |
|
|
16 |
OCA Circular No. 153-2022 dated June 22, 2022 |
Report on Cases on Facilitated Naturalization of Refugees and Stateless Person |
On or before the 10th day of each month/Power Apps Application |
|
|
17 |
OCA Circular No. 192-2022 dated July 26, 2022 |
Report of All Pending Adoption Cases Including Archived Cases |
Updated until pending and archived adoption cases are terminated/MS Forms |
Scan QR Code: INSERT BITMAP PAGE 3B
or copy the link below:
https://forms.office.com/r/ivKwBrJLAW |
|
18 |
OCA Circular No. 206-2022 dated August 11, 2022 |
Semi-Annual Report on Cases on Anti-Terrorism and Counter-Terrorism Financing |
Semi-Annual Period: - 10th of July (for January to June) - 10th of January (June to December)/ |
Scan QR Code: INSERT BITMAP PAGE 3C
or copy the link below:
https://apps.powerapps.com/ |
|
19 |
OCA Circular No. 215-2022 dated August 19, 2022 |
Inventory and Report of All Pending Rehabilitation, Insolvency, and Liquidation Cases |
Updated until pending Rehabilitation, Insolvency, and Liquidation cases are terminated/MS Forms |
Scan QR Code: INSERT BITMAP PAGE 4
or copy the link below:
https://forms.office.com/Pages/ |
|
20 |
OCA Circular No. 18-2017 dated January 19, 2017 & OCA Circular No. 124-2020 dated July 23, 2020 |
Report on Cybercrime Cases |
10th day of the month following every quarter/Portable Document Format (PDF) File |
cybercrimecases.srd.cmo.oca @judiciary.gov.ph |
21 — Semestral Docket Inventory Report
|
Deadline: First week of February and first week of August of Each Year |
|
Format: Report — Excel Format (MS Office) and Joint Certification — PDF |
|
Judicial Region |
E-mail Address |
|
RTC and METC |
[email protected] |
|
MTCC and MTC |
[email protected] |
|
MCTC and Shari'a Courts |
[email protected] |
22 — Monthly Reports of Cases
23 — CICL Report (Attached to the Monthly Report)
|
Deadlines: Monthly Report — On or before the 10th day of the following month CICL Report — On or before the 10th day of the month following the end of the quarter |
|
Format: Monthly Report — Portable Document Format (PDF) File CICL Report — Microsoft Excel or Open Office Calc |
|
Judicial Region |
E-mail Address |
|
RTC-NJCR 1, Manila, Pasig and Malabon |
[email protected] |
|
RTC-NJCR 2, Las Piñas, Mandaluyong, Quezon City, San Juan and Valenzuela |
[email protected] |
|
RTC-NJCR 3, Caloocan, Makati, Muntinlupa, Parañaque, and Pasay |
[email protected] |
|
RTC-NJCR 4, Marikina, Navotas, Taguig |
[email protected] |
|
RTC-1st Judicial Region |
[email protected] |
|
RTC-2nd Judicial Region |
[email protected] |
|
RTC-3rd Judicial Region |
[email protected] |
|
RTC-4th Judicial Region 4-1 Laguna, Batangas, Quezon, Oriental Mindoro, Occidental Mindoro, Marinduque and Romblon |
[email protected] |
|
RTC-4th Judicial Region 4-2 Cavite, Rizal and Palawan |
[email protected] |
|
RTC-5th Judicial Region |
[email protected] |
|
RTC-6th Judicial Region |
[email protected] |
|
RTC-7th Judicial Region |
[email protected] |
|
RTC-8th Judicial Region |
[email protected] |
|
RTC-9th Judicial Region |
[email protected] |
|
RTC-10th Judicial Region |
[email protected] |
|
RTC-11th Judicial Region |
[email protected] |
|
RTC-12th Judicial Region |
[email protected] |
|
MeTC-Quezon City, Pasig, Malabon, Marikina, Parañaque, Valenzuela, Navotas, San Juan and Pateros |
[email protected] |
|
MeTC-Manila, Pasay, Makati and Mandaluyong |
[email protected] |
|
MeTC-Caloocan, Las Piñas, Muntinlupa and Taguig |
[email protected] |
|
MTCC-1st Judicial Region |
[email protected] |
|
MTCC-2nd Judicial Region |
[email protected] |
|
MTCC-3rd Judicial Region |
[email protected] |
|
MTCC-4th Judicial Region |
[email protected] |
|
MTCC-5th Judicial Region |
[email protected] |
|
MTCC-6th Judicial Region |
[email protected] |
|
MTCC-7th Judicial Region |
[email protected] |
|
MTCC-8th Judicial Region |
[email protected] |
|
MTCC-9th Judicial Region |
[email protected] |
|
MTCC-10th Judicial Region |
[email protected] |
|
MTCC-11th Judicial Region |
[email protected] |
|
MTCC-12th Judicial Region |
[email protected] |
|
MTC/MCTC-1st Judicial Region |
[email protected] |
|
MTC/MCTC-2nd Judicial Region |
[email protected] |
|
MTC/MCTC-3rd Judicial Region |
[email protected] |
|
MTC/MCTC-4th Judicial Region |
[email protected] |
|
MTC/MCTC-5th Judicial Region |
[email protected] |
|
MTC/MCTC-6th Judicial Region |
[email protected] |
|
MTC/MCTC-7th Judicial Region |
[email protected] |
|
MTC/MCTC-8th Judicial Region |
[email protected] |
|
MTC/MCTC-9th Judicial Region |
[email protected] |
|
MTC/MCTC-10th Judicial Region |
[email protected] |
|
MTC/MCTC-11th Judicial Region |
[email protected] |
|
MTC/MCTC-12th Judicial Region |
[email protected] |
|
SDC/SCC-9th and 12th Judicial Region |
[email protected] |
24 — Financial Monthly and Quarterly Reports
|
Deadlines: On or before the 10th day of the following month (monthly report) On or before the 10th day of the month following the end of the quarter (quarterly report) |
|
Format: Editable-Excel Format (MS Office) or Calc Format (Open Office) |
|
Judicial Region |
E-mail Address |
|
NCR |
[email protected] |
|
I |
[email protected] |
|
II |
[email protected] |
|
III |
[email protected] |
|
IV |
[email protected] |
|
V |
[email protected] |
|
VI |
[email protected] |
|
VII |
[email protected] |
|
VIII |
[email protected] |
|
IX |
[email protected] |
|
X |
[email protected] |
|
XI |
[email protected] |
|
XII |
[email protected] |
As of this date, the above-listed reports shall be the only reports required to be submitted to the CMO, OCA. All other reports previously submitted to the said office, including the following, are no longer required, to wit:
|
|
COURT ISSUANCE |
SUBJECT |
DEADLINE |
|
1 |
OCA Circular No. 106-2017 dated May 26, 2017 |
Submission of the Pre-Trial Order as part of the Courts' Monthly Reportorial Requirements |
On or before the tenth day of the succeeding month |
|
2 |
OCA Circular No. 42-2014 dated March 20, 2014 |
Modification of OCA Circular No. 175-2009 dated December 18, 2009 (Submission of Monthly Report on the Status of Cases Involving Indigenous Cultural Communities [ICCs] and Indigenous Peoples [IPs]) |
On or before the tenth day of every month |
|
3 |
OCA Circular No. 02-2005 dated January 10, 2005 |
Submission of Lists of Cases Filed/Raffled, Disposed, Archived, Transferred/Reraffled and with Suspended Proceedings |
On or before the tenth day of the following month |
|
4 |
OCA Circular No. 67-2001 dated October 8, 2001 |
Submission of Copies of All Judgments, etc., Rendered to the Office of the Court Administrator |
First ten (10) days of the succeeding month |
The reports listed as item 8 (Report on Register of Notaries Public) and item 11 (Report on Court's Compliance with the Esubpoena System) in OCA Circular No. 162-2020 shall be electronically submitted to the Legal Office, OCA via [email protected] and the Management Information System Office via [email protected], respectively.
All judges and personnel of the first and second level courts are REMINDED that (a) except for the required report in item 2, only electronic copies of the required reports shall be submitted to CMO, OCA, as hard copies will no longer be accepted, and (b) except for the reports required in items 2, 3, 6, 7, 8, 9, 20, 21, 22, 23, and 24, if in a particular period the concerned court has nothing to report, the submission of the said report is not necessary pursuant to OCA Circular No. 122-2022 dated 26 May 2022.
For information, guidance, and strict compliance of all concerned.
This Circular amends OCA Circular No. 162-2020 dated 25 September 2020.
(SGD.) RAUL B. VILLANUEVACourt Administrator