Revised Guidelines and Procedures on the Detail of Philippine National Police (PNP) Uniformed Personnel to Other Government Offices/Agencies

May 6, 2010

NAPOLCOM RESOLUTION NO. 145-10

REVISED GUIDELINES AND PROCEDURES ON THE DETAIL OF PHILIPPINE NATIONAL POLICE (PNP) UNIFORMED PERSONNEL TO OTHER GOVERNMENT OFFICES/AGENCIES

WHEREAS, in the exigency of the service and under certain conditions, the detail or assignment of uniformed personnel of the PNP to other government agencies/offices may be authorized;

WHEREAS, on December 18, 1998, the Commission issued Resolution No. 98-281 entitled, "Prescribing Specific Policies and Guidelines on the Detail or Assignment of Philippine National Police (PNP) Officer to Other Offices or Agencies Outside the PNP Organization";

WHEREAS, the PNP submitted PNP Circular No. 2009-014 entitled, "Revised Guidelines and Procedures on Personnel Action on the Detail of Philippine National Police (PNP) Uniformed Personnel to Other Government Offices/Agencies" for consideration of the Commission;

WHEREAS, the said Circular provides supplemental guidelines and procedures on personnel action to the existing policy on the detail of PNP uniformed personnel to other government offices/agencies;

WHEREAS, after consideration of the proposed Circular, the Commission finds the same to be in order;

NOW, THEREFORE, the Commission in the exercise of its constitutional mandate to administer and control the PNP, HAS RESOLVED TO PRESCRIBE, AS IT HEREBY PRESCRIBES, the REVISED GUIDELINES AND PROCEDURES ON THE DETAIL OF PHILIPPINE NATIONAL POLICE UNIFORMED PERSONNEL TO OTHER GOVERNMENT OFFICES/AGENCIES. ACDIcS

I. Definition of Terms:

a. Detail — temporary movement of a Uniformed Personnel (UP) from the PNP to other government office/agency which does not involve a reduction in rank, status or salary and issuance of an appointment but requires the issuance of PNP orders;

b. Receiving Agency — the agency where the PNP uniformed personnel will be placed on detail;

c. Administrative Supervision — authority to direct the performance of duties restrain the commission of acts; and review, approve, reverse or modify acts or decision of the detailed PNP uniformed personnel;

d. Personnel Holding and Accounting Unit (PHAU) — refers to the office created as functional unit of DPRM in charge of the daily accounting of personnel and custodian of all reports; and

e. Carrying Unit — unit whose functions are related or similar to the agency/task force where the personnel are on detail.

II. Policy Guidelines

a. Uniformed personnel with the ranks of Police Inspector (PINSP) and Police Officer 1 (PO1) shall not be placed on detail outside the PNP organization in order not to affect the overall efficiency and effectiveness of the PNP, particularly in the implementation of anti-criminality campaigns, counter-terrorism operations, internal security operations (ISO) and crime prevention programs.

b. The total number of PNP personnel to be detailed to other government offices/agencies, except those PNP personnel deployed for United Nations (UN) mission must not exceed one percent (1 %) of the total strength of the PNP.

c. Before a PNP uniformed personnel may be considered for detail, he/she must have rendered at least five (5) years of active service in the PNP, must have at least very satisfactory (VS) performance in the last rating period, must possess a permanent appointment in his present rank, must have no pending case and is not assigned as a Pre-Charge Investigator or Summary Hearing Officer.

d. Police Chief Superintendents (PCSUPT) and Police Senior Superintendents (PSSUPT) may be allowed to be detailed outside the PNP organization but only within the offices/agencies under the Department of the Interior and Local Government (DILG), provided that they shall perform duties and functions corresponding to their ranks.

e. The detail or assignment of PNP uniformed personnel to other government offices/agencies outside the PNP shall be allowed only upon satisfaction of the following requirements:

1. There is a pressing need for the service of subject uniformed personnel in the requesting office or agency, subject to the evaluation of the PNP;

2. The function or duty to be performed by the detailed uniformed personnel must be related to law enforcement, peace and order maintenance, conduct of police-related training or research development; and

3. The period of detail shall be for a maximum of six (6) months which may be renewed for another six (6) months upon the request of the receiving office or agency, which shall be with the concurrence of the concerned personnel, but in no case shall exceed two (2) years.

f. The detail of PNP uniformed personnel outside the PNP shall be approved by the Chairman, NAPOLCOM upon recommendation of the Chief, PNP.

g. The administrative jurisdiction of the PNP and the receiving office or agency over detailed PNP uniformed personnel shall be as follows:

1. On Punctuality, Attendance, Leaves and Travel

a. The PNP relinquishes administrative supervision over the detailed PNP uniformed personnel to the receiving office or agency, specifically the responsibility to monitor their punctuality and attendance, evaluate their performance, and exercise acts necessary to effectively supervise them.

b. Application for vacation and sick leave and authority to travel abroad shall be processed through DPRM, upon recommendation of the Chief, PHAU, subject to existing PNP policies.

c. Personnel on detail shall report to Personnel Holding and Accounting Unit (PHAU) during the scheduled AGI/ORSITE and NAPOLCOM inspections, for inspection and accounting purposes.

2. On Monitoring the Performance and Status of Detailed PNP Uniformed Personnel

a. The Performance Evaluation Report (PER) of PNP uniformed personnel detailed outside the DILG shall be rated in accordance with the Rating System of the Receiving Office/Agency. One (1) Satisfactory (S) rating shall be a ground for the cancellation of detail order. Personnel detailed outside the DILG shall not be entitled to payment of Productivity Incentive Benefit (PIB) from the PNP during the duration of detail.

b. The Chief, PHAU shall monitor and evaluate the performance of PNP personnel on detail with other government offices/agencies outside the DILG.

c. The DPRM shall be the office primarily responsible (OPR) in the monitoring of the implementation of this Circular, which shall submit a monthly monitoring and evaluation report on the detail status of PNP uniformed personnel to the Chief, PNP (thru: Deputy Chief for Administration).

3. Authority of the PNP to Discipline Detailed PNP Uniformed Personnel

a. The authority to discipline detailed PNP uniformed personnel remains with the PNP Disciplinary Authorities as provided under NAPOLCOM Memorandum Circular No. 2007-001 and other related issuances. IDSaTE

b. With respect to administrative cases arising from acts done by the detailed PNP uniformed personnel in the receiving office/agency, the receiving office/agency, in coordination with the PNP, shall initiate the filing of complaint against the concerned personnel pursuant to NAPOLCOM Memorandum Circular No. 2007-001.

4. Promotion of Detailed PNP Uniformed Personnel

a. PNP uniformed personnel on detail outside the DILG shall not be considered for promotion during the period of his/her detail and within six (6) months from the termination of such detail.

b. However, personnel on detail with the offices/agencies under the DILG may be extended promotion subject to existing policies and procedures; Provided, that there is an existing vacant position within the PNP; Provided, further, that 3rd level PCOs who are on detail and have assumed similar key positions for at least one (1) year shall be deemed to have occupied a table of organization (TO) position for star rank position in the PNP upon termination of the detail.

c. PNP personnel who are due for promotion on detail outside the PNP shall be recalled at least one (1) year before the start of processing of promotion and shall be assigned to positions commensurate to their rank. They shall be replaced by equally qualified personnel provided they are not due for promotion in the next two (2) years, if such detail is still necessary.

5. PNP Uniformed Personnel detailed outside the PNP which shall be carried by the PHAU and those detailed for UN mission shall be qualified for promotion on condition that they are favorably endorsed by their respective contingent heads thru the Directorate for Plans.

6. Detailed PNP uniformed personnel with other government offices/agencies shall be required to attend the Saturday Inspection every 4th Saturday of the month in prescribed uniform for accounting purposes.

III. Procedures

a. The receiving office/agency initiates the request for detail indicating the justification such request.

b. The DPRM shall require the concerned personnel to submit the following documents:

1. Availability for transfer;

2. Attested appointment in present rank;

3. Latest Individual Performance Evaluation Rating (IPER);

4. Unit Clearances:

a. Money/Property Accountability

b. Certificate of Non-Pending Case (Administrative)

c. Certification from the losing unit that subject applicant for detail is neither a respondent nor a witness of a case undergoing trial or investigation with local courts and PLEB

d. Certification from losing unit that subject applicant for detail is not a Pre-Charge Investigator or Summary Hearing Officer

e. Certification from the losing unit that subject PNP personnel is not a witness for the prosecution or the defense in any proceeding, involving violations of Republic Act Nos. 9165 and 9516.

c. The DPRM conducts validation on the merits of the proposed detail and submits its recommendations to the Chief, PNP including the appropriate Mission/Letter Order and for his approval/signature. The renewal of the Mission/Letter Order shall be signed by the Chief, PHAU, DPRM.

d. The Chief, PNP recommends approval of the detail to the Chairman, NAPOLCOM.

e. Chairman, NAPOLCOM approves and issues a Memorandum.

f. The DPRM announces the approved detail through the issuance of a Letter Order indicating therein the inclusive period of detail. 

g. After completion of the detail period, the concerned PNP personnel, except 3rd level PCOs, shall be assigned back to his previous office/unit of assignment. He should not be allowed to be detailed further to other office/agency within two (2) years upon completion of his last detail.

h. Upon termination of detail, the concerned personnel shall report back to his previous office/unit within seven (7) calendar days. Failure to report for duty within the prescribed period shall be a ground for being marked Absent Without Leave (AWOL). Thereafter, the office/unit concerned shall in turn inform the DPRM (Attn: DLOD) the status of subject personnel for the withholding of his pay and allowances by the Director, Finance Service.

i. In case the concerned personnel opted to be assigned to other PNP offices/units upon termination of the detail, request shall be submitted by said personnel to the concerned former office/unit who shall endorse said request to DPRM including the document and clearances for the processing of his request for transfer.

IV. Miscellaneous Provisions

a. The detail shall be renewed one (1) month before its expiration upon request of the receiving agency with concurrence of the concerned personnel. The extended period of detail must not exceed two (2) years.

b. Upon the effectivity of this Resolution, all PNP personnel whose detail have expired, unless renewed for justifiable reason, shall report back to the PNP-PHAU. Likewise, personnel with the ranks of Police Inspector and Police Officer 1 currently on detail shall be given three (3) months to continue their detail service or until the expiration whichever comes first upon the approval of this Resolution. SaCDTA

c. The Chief, PNP in the exercise of the power of deployment, placement and utilization of its personnel pursuant to Section 26 of Republic Act No. 6975 may at anytime terminate the detail with prior notice from the heads of offices/agencies concerned and to the Chairman, NAPOLCOM.

d. Periodic review on the guidelines herein provided in consultation with the receiving offices/agencies shall be conducted by DPRM.

V. Repealing Clause

All other issuances which are inconsistent with the provisions of this Circular are hereby deemed repealed or modified accordingly.

VI. Effectivity

This Circular shall take effect fifteen (15) days from the filing of copy hereof at the University of the Philippines Law Center in consonance with Sections 3 and 4 of Chapter 2, book VII of Executive Order No. 292, otherwise known as "The Revised Administrative Code of 1987", as amended.

APPROVED this 6th day of May 2010 at Makati City.

(SGD.) RONALDO V. PUNOChairman

(SGD.) EDUARDO U. ESCUETACommissioner

(SGD.) LUISITO T. PALMERACommissioner

(SGD.) ALEJANDRO S. URROCommissioner

(SGD.) JESUS A. VERZOSACommissioner

Attested by:

(SGD.) ADELMALYN A. MUNIEZAChief, Secretariat