Rules and Procedures on Selection and Deployment of PNP Personnel to International Organizations and Peacekeeping Missions

June 8, 2010

PNP MEMORANDUM CIRCULAR NO. 007-10

"RULES AND PROCEDURES GOVERNING THE SELECTION AND DEPLOYMENT OF PNP PERSONNEL FOR SECONDMENT OR DETAIL TO INTERNATIONAL ORGANIZATIONS AND PEACEKEEPING MISSIONS, AMENDING PNP MEMO CIRCULAR NO. 2009-006, 2007-012 AND FOR OTHER PURPOSES"

1. References:

a. PNP Memorandum Circular No. 2009-006 dated April 29, 2009 entitled: "Rules and Procedures in the Selection of PNP Personnel for Secondment, Detail to International Organizations, Peacekeeping Missions, amending PNP Memo Circular No. 2007-012, and for other purposes";

b. PNP Memorandum Circular No. 2007-012 dated October 10, 2007 entitled: "Rules and Procedures in the Selection of PNP Personnel for Secondment and Detail to International Organization and Peacekeeping Missions";

c. Section 6c Rule III, Civil Service Commission Memorandum Circular No. 40 dated December 14, 1998 re-Revised Omnibus Rules on Appointments and Other Personnel Actions;

d. PNP Circular No. 2008-018 dated December 26, 2008, entitled: "Prescribing the Policies, Guidelines and Procedures on Foreign Travel of PNP Personnel",amending PNP Memorandum Circular No. 2002-017 dated November 16, 2002, entitled: "Foreign Travel";

e. PNP Circular No. 2007-004 dated May 8, 2007, entitled: "Revised Guidelines and Procedures on Personnel Action on Detail of Philippine National Police (PNP) Uniformed Personnel to other Government Offices/Agencies";

f. PNP Memorandum Circular No. 2002-014 dated October 5, 2002, entitled: "Policies, Guidelines, and Procedures on the Processing of Personnel Applying for Secondment with other Government Agencies"; AEIDTc

g. PNP Memorandum Circular No. 2006-010 dated June 14, 2006, entitled: "Assignment with PNP Training Service and Other Similar Institutions of PNP Personnel Returning from the United Nations Missions and those who have undergone more than one (1) month of Foreign Schooling";

h. Executive Order No. 97 dated April 23, 2002, entitled: "Approving and Adopting a Policy Framework and Guidelines for Philippine Participation in UN Peacekeeping Operations";

i. Policy Framework and Guidelines for Philippine Participation in UN Peacekeeping Operations;

j. United Nations Civilian Police Handbook; and

k. United Nations Selection Assistance Team (UNSAT) Guidelines dated January 1, 2005.

2. Purpose and Scope:

This Circular prescribes the rules and procedures governing the selection of PNP personnel for Secondment or Detail to International Organizations and Peacekeeping Missions.

3. Policy:

a. The Secondment or detail to an international organization and peacekeeping missions is an official duty; and

b. Active PNP personnel are prohibited from applying directly to any international organization for any vacancy position.

4. Objectives:

a. To provide a procedure that is based on merit and fitness in the selection of PNP personnel for Secondment or detail to international organizations and peacekeeping missions and for other purposes;

b. To give qualified PNP personnel equal opportunity to be nominated to Secondment posts in international organizations peacekeeping missions; and

c. To streamline the deliberation process and ensure that the results of the selection and screening process are beyond reproach.

5. Definition of Terms: TaIHEA

a. Active Police Service — refers to the actual performance of police duties;

b. Administrative Duty — designation to positions involving purely clerical, staff and managerial functions. It includes assignment to NHQ PNP, National Administrative Support Units, PRO and NSU Headquarters, except operating units, HSS and other headquarters support units;

c. Board of Inquiry — an investigative body composed of the Contingent Commander as Chairman and four (4) senior officers as members, to deliberate and recommend the repatriation of personnel alleged to have violated the provisions of this circular;

d. Contingent Commander — refers to a PNP Commissioned Officer vested with the authority to exercise overall responsibility for the conduct and well-being of all members of the PNP contingent in the mission area consistent with UN rules, policies and regulations;

e. Deferment — is the act of postponing the deployment of PNP personnel to a mission area;

f. Detail — is the movement of an employee from one department or agency to another which is temporary in nature, which does not involve a reduction in rank, status or salary and does not require the issuance of another appointment;

g. Deployment Tracking — is an order issued by the UN Department of Peacekeeping Operations authorizing the deployment of police officer/individual to UN mission area indicating the officer/s expected date of arrival and the Tour of Duty (TOD);

h. Deployment — refers to the act of sending qualified PNP personnel to a mission area;

i. Extension — is the lengthening of the tour of duty beyond the period stipulated in the original agreement or contract of Secondment or detail;

j. End of Mission (EOM) — refers to the date when the tour of duty of deployed PNP personnel in a UN mission ends;

k. PNP UN Mission Qualifying Examination — is an examination administered by the Secretariat to pre-qualify PNP personnel to take the UNSAT examination;

l. Mission Area — a country or an area designated by the UN where peacekeeping operations are being undertaken;

m. Repatriation — refers to the act of sending a PNP personnel back to the Philippines from a UN mission before his/her scheduled EOM either on the initiative of the UN or the PNP for failure to meet the UN standards, misdemeanor or due to medical grounds. The cost of travel shall be borne by the concerned PNP member, unless shouldered by UN;

n. Secondment — is a movement of an employee from one department or agency to another which is temporary in nature and which may or may not require issuance of an appointment which may either involve reduction or increase in compensation;

o. Personnel — refers to active PNP uniformed personnel;

p. Peacekeeping — refers to a United Nations presence in the field (normally involving military and civilian personnel),with the consent of the parties, to implement or monitor the implementation of arrangements relating to the control of conflicts and their resolution or to ensure the safe delivery of humanitarian relief;

q. United Nations Department of Peacekeeping Operations (UNDPKO) — a department in the United Nations Headquarters Secretariat directly in charge of United Nations peacekeeping operations;

r. United Nations Standby Arrangement System (UNSAS) — refers to a system of establishing a pool of UNSAS Eligibles in a UN member country for deployment to mission areas as mandated by UN; cEDaTS

s. United Nations Selection Assistance Team (UNSAT) — composed of personnel selected by UNDPKO to administer the UNSAT examination;

t. UNSAT Examination — is an examination to determine competencies of PNP personnel candidates on English communication, vehicle driving and firearms proficiency; and

u. UNSAS Eligible — PNP personnel who passed the UNSAT in the Philippines, entitling such member eligibility for deployment within a period of eighteen (18) months commencing from the last day of the test, as certified by members of the UNSAT who administered the same.

6. Qualifications for Deployment to UN Peacekeeping Missions:

Applicants for UN peacekeeping mission should satisfy the following standards and qualifications at the time of filing the application thereof:

a. An UNSAS eligible;

b. A Police Commissioned Officer (PCO) applicant must have a rank of at least Police Senior Inspector while a Police Non-Commissioned Officer (PNCO) applicant must have a rank of at least Police Officer 3;

c. Have attained at least five (5) years of active police service (excluding cadetship for PMA, PNPA, PMMA, and equivalent Officer's Training/Field Training Program (FTP) for Lateral Entry Officers and Recruitment Training for Police Non-Commissioned Officers);

d. Appointed in permanent status in his/her present rank;

e. Have at least one (1) year experience in vehicle driving reckoned from the date of issuance of his/her valid driver's license;

f. Recommended by his/her Unit Commander (Command Group, D-Staff Directors, RDs of PROs, NSUs Directors and District Directors);

g. Have a Performance Evaluation Rating (PER) of at least Very Satisfactory (VS) for two (2) consecutive semestral rating periods immediately preceding his/her application;

h. With no pending administrative or criminal case in any body/tribunal or court nor a witness to any such case nor a summary hearing officer with unresolved cases;

i. Have not been repatriated from previous UN Mission for disciplinary reason/s; EaISTD

j. With knowledge on basic computer operations (e.g., Word, Excel, PowerPoint, e-mail and Internet);

k. Passed the latest Physical Fitness Test (PFT) conducted by DHRDD as well as Medical, Dental and Neuro-Psychiatric Examination; and

l. Without firearm accountability as certified by DL.

7. Priority for Deployment:

Priority for deployment to mission area is as follows:

a. 1st Priority — PNP personnel who passed the UNSAT Examination but without previous UN Mission deployment.

b. 2nd Priority — PNP personnel who passed the UNSAT Examination but with previous UN mission deployment.

Personnel who obtained the highest UNSAT exam rating, or those superior in rank, length of service, educational attainment, or with fewer missions, in such order, shall have priority for deployment.

8. Default:

Personnel after having been nominated for deployment shall be considered in default and will be removed from the priority list under the following circumstances:

a. Non-submission of documentary requirements to the Secretariat on specified date;

b. Failure to report for processing for deployment; and

c. Non-Attendance to the scheduled Pre-Departure Orientation Seminars (PDOS).

9. Deferment:

a. Deferment shall be allowed only once and only due to health reasons duly certified by the Director, Health Service; 

b. Personnel deferred due to justifiable reasons cited above can be re-nominated for deployment to the same mission area as last priority; and

c. Requests for deferment shall be in writing.

10. Other Requirements: DIESHT

a. Prior to deployment, all personnel shall execute an undertaking stating that he/she:

1) Does not have any pending administrative or criminal case in any body/tribunal or court nor a witness to any pending criminal or administrative cases nor a summary hearing officer with unresolved cases;

2) Shall observe exemplary behavior, discipline and follow all the pertinent rules and regulations of the PNP and the UN;

3) Shall abide by the PNP Code of Ethics and Professional Conduct and shall not commit any act/s or omission/s that will cause dishonor or disgrace to the PNP;

4) Shall strive to achieve outstanding accomplishment in the performance of assigned tasks in order to bring honor and prestige to the Philippines;

5) Shall defray expenses for travel to the Philippines from the mission area in case of repatriation due to disciplinary reasons;

6) Shall submit himself/herself to a post medical examination in the mission area one (1) month prior to his/her End-of-Mission (EOM) and shall submit the medical examination result to the PNP Health Service for evaluation; and

7) Shall return to the Philippines and report to TDPL and TDPRM not later than ten (10) days after the expiration of his/her tour of duty.

b. Infraction of the oath of undertaking shall be a ground for repatriation, without prejudice to administrative sanctions against erring personnel; and

c. All UNSAS eligibles shall undergo a Pre-Departure Orientation Seminar (PDOS) to be conducted by the PNP Training Service.

11. Secondment:

a. All applications for Secondment to international organization shall be deliberated by the PNP Selection Committee for UN Missions.

b. Approving Authority:

1) Chief PNP-when the tour of duty is not more than one (1) year; and

2) Chairman, Civil Service Commission — when the tour of duty is more than one (1) year but not to exceed the maximum period of three (3) years except as otherwise provided for by law or as required under bilateral/multilateral agreements.

12. Restrictions/Other Considerations:

a. PNP personnel shall be allowed a maximum of three (3) separate details to any international peacekeeping mission.

1) Provided that for purposes of applying the three-mission limit, extension of the mission for more than one (1) month shall be considered as one (1) mission and also missions which had been considered by the UN as already completed; and

2) Provided further, that the counting of more than one (1) month extension shall apply from the effectivity of this circular.

b. Extension of Secondment or detail to the UN and/or peacekeeping missions shall be valid only upon approval of the Chief, PNP.

c. Personnel deployed to any international peacekeeping mission shall not be eligible for nomination to any Secondment post and vice versa. Likewise, personnel nominated for deployment or Secondment shall not be eligible for nomination to another post.

d. Personnel returning from UN peacekeeping mission/Secondment shall render at least two (2) years service in any PNP office/unit before he/she may be considered for next deployment. HaTISE

e. Personnel appointed into any of the PNP Technical Services shall be allowed to be seconded or detailed to international organization or UN peacekeeping missions, provided that:

1) His/her expertise applies to the position/vacancy offered by the UN/international organization and he/she possesses training competencies for the position/vacancy; or

2) He/she have attained at least five (5) years of active duty in the Service which he/she was appointed to and have performed Administrative Duty for at least two (2) years.

f. Third level PNP officers shall be allowed to be seconded to any UN peacekeeping mission for the positions of Professional Level 5 (P5) or higher.

g. The composition of the PNP contingent for detail to international peacekeeping missions shall be 40% PCOs and 60% PNCOs, if practicable.

h. The total number of personnel deployed to all UN peacekeeping missions shall not exceed 0.5% of the actual strength of uniformed personnel of the Philippine National Police as of the end of calendar year immediately preceding the time of deployment.

i. Prior to departure to the mission area, all PNP personnel must have the necessary travel authority issued by proper authorities.

j. Personnel returning from mission shall be allowed to take the UNSAT examination only after eighteen (18) months from the date of latest End of Mission.

k. All personnel deployed in UN mission shall undergo Medical and Psychological Evaluations in the mission area one (1) month prior to the end of mission and shall submit the medical examination result to the PNP Health Service for evaluation.

l. The Chief, PNP may upon the recommendation of the Board of Inquiry (BOI) through a resolution, cause the immediate repatriation of any member of a contingent who commits act/s inimical to the best interest of the PNP and the country in general.

13. The PNP Selection Committee for UN Missions:

a. The PNP Selection Committee for UN Missions shall deliberate, select and recommend on the detail of PNP personnel with the United Nations and other international peacekeeping missions. It is composed of the following: TEHDIA

1)	TDPL	—	Chairman
2)	DDPRM	—	Vice Chairman
3)	DDI	—	Member
4)	DDL	—	Member
5)	DDC	—	Member
6)	DDIDM	—	Member
7)	DDO	—	Member
8)	DDHRDD	—	Member
9)	DDPCR	—	Member
10)	DEP LS	—	Member
11)	CESPO	—	Member
12)	C, WCPC	—	Member
13)	D, HS	—	Member

b. The PNP Selection Committee shall adopt and implement guidelines and other measures for the selection and detail of personnel to UN Peacekeeping Missions.

c. The Chairman, PNP Selection Committee shall designate the PNP Contingent Commander in every mission area.

d. The PNP Selection Committee shall be supported by a Secretariat headed by the Chief, United Nations Peacekeeping Operations Center (UNPOC),Directorate for Plans.

e. The Secretariat shall have the following responsibilities:

1) To ensure the proper implementation of this circular as well as resolutions of the Committee;

2) To coordinate with other offices, departments and international organizations matters pertaining to international peacekeeping operations;

3) To maintain and update the PNP UN Stand-by List;

4) To prepare the necessary documents pertaining to Secondment and detail of PNP personnel to international peacekeeping operations;

5) To ensure the timely dissemination of announced vacancies in the seconded posts of international organizations; aHSCcE

6) To accept and process application of personnel for Secondment to the United Nations and other international bodies; and

7) To perform other tasks as may be required by the Committee and this circular.

f. The PNP Selection Committee Secretariat shall assist the UNSAT in the conduct of examination in the country.

14. Contingent Commander:

The Contingent Commander shall have the following duties and responsibilities:

a. Exercise overall supervision of all detailed PNP personnel in the mission area particularly in the maintenance of internal discipline and proper decorum;

b. Ensure the timely submission of Situation Reports every first day of every month and/or as directed;

c. Communicate all requests for Extension of Tour of Duty (Attn: TDPL) for the Chief, PNP's approval; and

d. Convene a Board of Inquiry to deliberate and recommend the repatriation of personnel alleged to have violated the provisions of this circular as necessary.

15. Funding:

All expenses in connection with the mandate of the Committee shall be chargeable against the Command Mandatory Activity Fund of the PNP.

16. Penal Clause:

Any PNP personnel who violates the provisions of this Circular shall be held administratively liable for GRAVE MISCONDUCT and shall be penalized accordingly.

17. Repealing Clause:

All existing policies, rules and regulations inconsistent herewith are hereby modified or repealed accordingly.

18. Effectivity:

This Circular shall take effect after fifteen (15) days from the filing of a copy hereof at the University of the Philippines Law Center in consonance with Sections 3 and 4 of Chapter 2, Book VII of Executive Order No. 292, otherwise known as "The Revised Administrative Code of 1987", as amended. AEaSTC

 

(SGD.) JESUS A. VERZOSA, CEO VIPolice Director General

ATTACHMENT

 

Republic of the Philippines

 

(UNPOC)

 

 

1. References:

a. PNP Memorandum Circular No. 2009-006 (Tab "B");and

b. PNP Selection Committee for UN Missions Resolution No. 2010-79. (Tab "C")

2. This pertains to the implementation of the Memorandum Circular No. 2009-006 entitled: "Rules and Procedures in the Selection of PNP Personnel for Secondment, Detail to International Organizations and Peacekeeping Missions, Amending PNP Memo Circular No. 2007-012 and for other Purposes".

3. Please be informed that during the implementation of said Circular, several of its provisions have been subjected to different interpretation due to lack of clarity resulting in confusion in its application.

4. In response, the PNP Selection Committee for UN Missions has undertaken an in-depth study and made necessary amendments/clarification to vague provisions. It has also injected new provisions in order to make the Circular more responsive and relevant to the needs of the PNP.

5. In view of the foregoing, this Directorate recommends the approval of the amended Memorandum Circular entitled: "Rules and Procedures Governing the Selection and Deployment of PNP Personnel for Secondment or Detail to International Organizations and Peacekeeping Missions, Amending PNP Memo Circular No. 2009-006 and for other Purposes". AIECSD

RECOMMENDATION:

6. Approval of para 5 and signature on the attached Memorandum Circular. (Tab "A")

 

(SGD.) ALFREDO N. CABALLES, PESE