Issuance of Official Receipts/Accountable Form No. 51
OCA Circular No. 89-2018 outlines the procedures for issuing Official Receipts/Accountable Form No. 51 for clerks of court and accountable officers in the Philippine judiciary. Claimants who are clerks or accountable officers must present two valid IDs, while those claiming on their behalf need an authorization letter and valid IDs for both the clerk and the bearer. All ID photocopies must be attached to the Invoice Receipt of Accountable Form (IRAF) for record-keeping. Failure to provide the required documentation will prevent the issuance of the Official Receipts.
Law Information
- Reference Number
- OCA Circular No. 89-2018
- Date Enacted
- Category
- Supreme Court Issuances
- Subcategory
- Office of the Court Administrator Circulars
- Jurisdiction
- Philippines
- Enacting Body
- Congress of the Philippines
Full Law Text
May 3, 2018
OCA CIRCULAR NO. 89-2018
| TO | : | All Clerks of Court, Officers-in-Charge, and Accountable Officers of the First and Second Level Courts |
| SUBJECT | : | Issuance of Official Receipts/Accountable Form No. 51 |
Pursuant to the Resolution dated November 6, 2017 issued by the Court (Third Division) in A.M. No. 17-09-235-RTC (Re: Report on the financial audit conducted at the Regional Trial Court [RTC], Marawi City, Lanao del Sur), the following procedures pertaining to the issuance and release of Official Receipts (ORs)/Accountable Form 51 which should be picked up directly at the Property Division, Office of Administrative Services, Office of the Court Administrator, shall be observed:
1. If the claimant is the Clerk of Court (COC)/Accountable Officer (AO) himself/herself, he/she must present two (2) valid identification cards (office ID and any government-issued ID) with photocopies of said IDs to be attached to the Invoice Receipt of Accountable Form (IRAF) of the claimed ORs for future reference; and
2. If the claimant is not the COC/AO himself/herself, the following documents must be presented: (a) Authorization Letter from the COC/AO clearly stating the name of the bearer/claimant and photocopy of his/her two (2) valid IDs; and (b) two valid IDs of the claimant (office ID and any government-issued ID) with photocopies of said IDs to be attached to the IRAF of the claimed ORs for future reference.
In both instances, the claimant shall be provided with a copy of the IRAF to be filed in court for audit purposes. DETACa
Failure to submit the above-mentioned documents will result in the non-issuance of Official Receipts/Accountable Form 51.
For your information and guidance.
(SGD.) JOSE MIDAS P. MARQUEZCourt Administrator
Cite This Law
Issuance of Official Receipts/Accountable Form No. 51, OCA Circular No. 89-2018, May 3, 2018 (Philippines)
Issuance of Official Receipts/Accountable Form No. 51, OCA Circular No. 89-2018 (Phil. 2018)
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