Guidelines on the Requisition, Issuance and Consumption of Official Receipts for Land Registration Authority Collections

July 12, 2006

OCA CIRCULAR NO. 96-06

 

The Administrator of the Land Registration Authority has requested the Office of the Court Administrator to issue the following guidelines on the requisition, issuance and consumption of official receipts for collections that will accrue to the said Office, to wit:

1.) Letter requests for Official Receipts (Accountable Form 51) and/or cash book shall be submitted by the Accountable Officer addressed to the Administrator, Land Registration Authority (LRA), thru the LRA Supply Officer;

2.) Official Receipts shall be issued by the LRA Property and Supply Section using General Form 33 A (Invoice and Receipt of Accountable Forms) accompanied by a Requisition and Issuance Voucher (RIV), as attached which shall be duly acknowledged and promptly returned by the Accountable Officer to the LRA Property and Supply Section within (5) days from receipt thereof;

3.) If the Official Receipts and/or cash book are to be hand-carried by anyone other than the Accountable Officer, the letter request must be accompanied by an authorization letter;

4.) If the Official Receipts and/or cash book are to be delivered, the same shall be forwarded by LRA thru its cargo forwarding contractor; and

5.) Consumption of Official Receipts shall be reported semi-annually to the Land Registration Authority thru its Property and Supply Section using the attached form, for monitoring and auditing purposes. DASCIc

For strict compliance.

 

(SGD.) CHRISTOPHER O. LOCKCourt Administrator

ATTACHMENT

(Name of Office)

REPORT OF CONSUMPTION OF ACCOUNTABLE FORM NO. 51

For the Period __________________

	Inclusive	Total
	Serial Number	Accountable
Debit
Balance per last Report	______________	______________
Accountable Forms Received	______________	______________
Credit
Accountable Forms Issued	______________	______________
Accountable Forms Spoiled	______________	______________
Balance on Hand	______________	______________

(Date)

CERTIFICATION

I CERTIFY that the foregoing is a true statement of all accountable forms received, spoiled and issued by me during the period above-stated.

_____________________________________________________

Name, Signature & Position/Designation of Accountable Officer

Appendix 38

REQUISITION AND ISSUE SLIP

Land Registration Authority

Agency

Division ___________ Responsibility Center _____________ RIS No. ____ Date _____

Office ___________ Code _________________________ SAI No. ____ Date _____

 

		Requisition
Stock No.	Unit	Description	Quantity	Quantity	Remarks
_________	_______	___________________	_________	_________	________
_________	_______	___________________	_________	_________	________
_________	_______	___________________	_________	_________	________
_________	_______	___________________	_________	_________	________
_________	_______	___________________	_________	_________	________
_________	_______	___________________	_________	_________	________
_________	_______	___________________	_________	_________	________
_________	_______	___________________	_________	_________	________
_________	_______	___________________	_________	_________	________
_________	_______	___________________	_________	_________	________
Purposes
		Requested by:	Approved by:	Issued by:	Received by:
Signature		____________	____________	____________	____________
Printed Name		____________	____________	____________	____________
Designation		____________	____________	____________	____________
Date		____________	____________	____________	____________

GENERAL FORM NO. 33 (A)

(Revised September, 1947)

INVOICE AND RECEIPT OF ACCOUNTABLE FORMS

Officer's Requisition No. __________________		Requisition for
Issuing Officer's Invoice No. _______________		Invoice of	Accountable Forms
Receiving Officer's Receipt No. _____________	Receipt for
		(Cross out words which do not apply)
________________,	_________________,	_______________,	_____________,	20___
(Bureau or Office)	(Municipality)	(Province or City)	(Date)
To Mr.	___________________________
	_______________,	_______________,	_______________,	_______________,
	(Official Title)	(Bureau or Office)	(Municipality)		(Province or City)
			Serial
Quantity	Designation of	Denominative	Numbers	Value
	Forms	Value of Form	From-	To-
___________	________________	_________________	_____	_____	___________
___________	________________	_________________	_____	_____	___________
___________	________________	_________________	_____	_____	___________
___________	________________	_________________	_____	_____	___________
___________	________________	_________________	_____	_____	___________
___________	________________	_________________	_____	_____	___________
___________	________________	_________________	_____	_____	___________
___________	________________	_________________	_____	_____	___________
___________	________________	_________________	_____	_____	___________
___________	________________	_________________	_____	_____	___________
___________	________________	_________________	_____	_____	___________
___________	________________	_________________	_____	_____	___________
___________	________________	_________________	_____	_____	___________
___________	________________	_________________	_____	_____	___________
___________	________________	_________________	_____	_____	___________
		Total Value _____________	P_______

 

 

I hereby (requisition) (invoice) (receive) the accountable forms above specified. Requisition filled/received in the presence of ____________________________________ caCSDT

 

	_____________________
_____________________________	_____________________
(Witness)	(Official Title)