Guidelines on the Electronic Submission of Reports Required from Trust Entities
The BSP Memorandum No. M-2017-027 establishes guidelines for the electronic submission of reports required from trust entities, effective from the reporting period ending September 30, 2017. It outlines specific requirements for report formats, email submission protocols, and deadlines for various types of reports, including financial packages and risk assessments. Hard copy submissions are not permitted, and only reports sent from officially registered email addresses will be accepted. Non-compliance with these guidelines will result in reports being deemed unsubmitted, subject to potential penalties for late or erroneous submissions.
Quick Answers
- What is Guidelines on the Electronic Submission of Reports Required from Trust Entities about?
- The BSP Memorandum No. M-2017-027 establishes guidelines for the electronic submission of reports required from trust entities, effective from the reporting period ending September 30, 2017. It outlines specific requirements for report formats, email submission protocols, and deadlines for various types of reports, including financial packages and risk assessments. Hard copy submissions are not permitted, and only reports sent from officially registered email addresses will be accepted. Non-compliance with these guidelines will result in reports being deemed unsubmitted, subject to potential penalties for late or erroneous submissions.
- What type of law is BSP Memorandum No. M-2017-027?
- Guidelines on the Electronic Submission of Reports Required from Trust Entities (BSP Memorandum No. M-2017-027) is a Philippine Other Rules and Procedures enacted by the Congress of the Philippines.
- When was Guidelines on the Electronic Submission of Reports Required from Trust Entities enacted?
- Guidelines on the Electronic Submission of Reports Required from Trust Entities (BSP Memorandum No. M-2017-027) was enacted on Sep 11, 2017.
- What is the citation for Guidelines on the Electronic Submission of Reports Required from Trust Entities?
- Guidelines on the Electronic Submission of Reports Required from Trust Entities, BSP Memorandum No. M-2017-027, Sep 11, 2017 (Philippines)
Law Information
- Reference Number
- BSP Memorandum No. M-2017-027
- Date Enacted
- Category
- Other Rules and Procedures
- Subcategory
- Banks and Banking
- Jurisdiction
- Philippines
- Enacting Body
- Congress of the Philippines
Full Law Text
September 11, 2017
BSP MEMORANDUM NO. M-2017-027
| TO | : | All Trust Entities |
| SUBJECT | : | Guidelines on the Electronic Submission of Reports Required from Trust Entities |
Pursuant to Circular No. 967 dated 27 July 2017 on the Reportorial Requirements for Trust Entities (TE), 1/ the following submission guidelines shall be observed beginning with the reporting period ending 30 September 2017:
1. The list of covered reports for electronic submission, the prescribed e-mail address designated for each covered report, the prescribed file name for the said reports and the required standard format for the subject line of the e-mail transmission are provided in the attached Annex A.
2. The prescribed Data Entry Template (DET), database file structure and corresponding control prooflist (CP) for each covered report prescribed for submission can be downloaded from http://www.bsp.gov.ph/SES/reporting_templates or requested from the BSP-Supervisory Data Center (SDC). HTcADC
3. The prescribed DET or database file, as the case may be, together with the corresponding scanned CP in Portable Document Format (PDF) duly certified and signed by the authorized official of the reporting TE shall be transmitted electronically within deadline to the prescribed e-mail address indicated in the attached Annex A.
4. Hard copy submissions shall not be accepted. TEs that are unable to transmit electronically via e-mail can submit such report and the corresponding scanned CP in compact disc (CD) or any portable storage device (e.g., USB) through messengerial or postal services within the prescribed deadline to:
The Director
5. Only electronic submissions originating from officially registered e-mail address/es of the TE shall be recognized and accepted by the SDC. Same registered e-mail address/es shall be used by the SDC in electronically acknowledging the submitted report and transmitting the corresponding validation results.
6. Report submissions that do not conform to the above prescribed procedures shall not be accepted and, thus, considered unsubmitted. It likewise follows that only the DETs or database file structures prescribed by the BSP shall be accepted as compliant with the existing reportorial requirements subject to validation and applicable penalties for late and/or erroneous reporting.
For compliance.
(SGD.) CHUCHI G. FONACIERDeputy Governor
ANNEX A
A. For Trust Corporations
|
Report Title (Report Acronym) |
File |
Prescribed File Name |
Prescribed E-mail Address |
Submission Deadlines |
Standard Format for the Subject of the E-mail |
|
|
1 |
Report on NDF Transactions with non-resident (NDF) |
Data Entry Template |
NDF.xls |
[email protected] |
2nd business day after end of reference week |
NDF <TC Name>, Reference Periodi.e., NDF TC Name, 29 September 2017 |
|
Control Prooflist |
NDF-Control Prooflist.pdf |
|||||
|
2 |
Financial Reporting Package for Trust Institutions (FRPTI) |
Data Entry Template |
TC-Trust.xls |
[email protected] |
20th business day from end of reference quarter |
FRPTI <TC Name>, Reference Periodi.e., FRPTI TC Name, 30 September 2017 |
|
Database File |
Trust.csv |
|||||
|
Control Prooflist |
FRPTI-Control Prooflist.pdf |
|||||
|
3 |
Financial Reporting Package (FRP) |
Data Entry Template |
FRPTC.xls |
[email protected] |
15th business day from end of reference quarter |
FRP <TC Name>, Reference Periodi.e., FRP TC Name, 30 September 2017 |
|
Control Prooflist |
TCFS-Control Prooflist.pdf |
|||||
|
4 |
Balance Sheet for Publication (PBS) |
Data Entry Template |
PBS-TC.xls |
[email protected] |
20th business day from receipt of call |
PBS <TC Name>, Reference Periodi.e., PBS TC Name, 30 September 2017 |
|
Control Prooflist |
PBS-Control Prooflist.pdf |
|||||
|
Scanned copy of Published Balance Sheet with Publisher's Certificate (PBS) |
Scanned PBS with Publisher's Certificate |
PBSCert.pdf |
[email protected] |
5th business day from publication date |
||
|
5 |
Expanded Report on the Real Estate Exposures (REE) |
Data Entry Template |
REE.xls |
[email protected] |
30th business day from end of reference quarter |
REE <TC Name>, Reference Periodi.e., REE TC Name, 30 September 2017 |
|
Control Prooflist |
REE-Control Prooflist.pdf |
|||||
|
6 |
Credit and Equity Exposures to Individuals/Companies/Groups Aggregating P1 Million & above (CREDEX) |
Database File |
CREDEX.dbf |
[email protected] |
15th business day from end of reference quarter |
CREDEX <TC Name>, Reference Periodi.e., CREDEX TC Name, 30 September 2017 |
|
Control Prooflist |
CREDEX-Control Prooflist.pdf |
|||||
|
7 |
IT Risk Profile Report (ITPROFILE) |
Data Entry Template |
ITPROFILE.xls |
[email protected] |
25 calendar days after end of reference year |
ITPROFILE <TC Name>, Reference Periodi.e., ITPROFILE TC Name, 31 December 2017 |
|
Certification |
IT-Control Prooflist.pdf |
|||||
|
8 |
Biographical Data of Directors/Officers with ID picture (BIODATA) |
Scanned Data Entry Template |
BIODATA.pdf |
[email protected] |
20th business day from the date of election of the directors in which the officers are appointed/promoted or from the date the change of name or residential address occurred |
BIODATA <TC Name>, Reference Periodi.e., Biodata TC Name, 30 September 2017 |
|
9 |
Report on Crimes and Losses for Head Office/Branches (RCL) |
Data Entry Template-Initial |
RCL_<Reference No.>_Initial.xls |
[email protected] |
Not later than ten (10) calendar days from knowledge of crime/incident |
RCL <TC Name> <Control Number> <Report Status>i.e., RCL TC Name 093017-0001 INITIAL |
|
Control Prooflist |
RCL-Control Prooflist_Initial.pdf |
|||||
|
Data Entry Template-Final |
RCL_<Reference No.>_Final.xls |
[email protected] |
Complete report not later than twenty (20) calendar days from termination of investigation |
RCL <TC Name> <Control Number> <Report Status>i.e., RCL TC Name 093017-0001 FINAL |
||
|
Control Prooflist |
RCL-Control Prooflist_Final.pdf |
B. For Banks and Non-Bank Financial Institutions (NBFI) with Trust Authority
|
Report Title |
File |
Prescribed File Name |
Prescribed E-mail Address |
Submission Deadlines |
Prescribed Subject Line |
|
|
1 |
Financial Reporting Package for Trust Institutions (FRPTI) |
Data Entry Template |
KB-Trust.xls |
[email protected] |
20th business day from end of reference quarter |
FRPTI <BSFI Name>, Reference Periodi.e., FRPTI BSFI Name, 30 September 2017 |
|
Database File |
Trust.csv |
|||||
|
Control Prooflist |
FRPTI-Control Prooflist.pdf |
|||||
|
Data Entry Template |
TB-Trust.xls |
[email protected] |
||||
|
Database File |
Trust.csv |
|||||
|
Control Prooflist |
FRPTI-Control Prooflist.pdf |
|||||
|
Data Entry Template |
RB-Trust.xls |
[email protected] |
||||
|
Database File |
Trust.csv |
|||||
|
Control Prooflist |
FRPTI-Control Prooflist.pdf |
|||||
|
Data Entry Template |
NB-Trust.xls |
[email protected] |
||||
|
Database File |
Trust.csv |
|||||
|
Control Prooflist |
FRPTI-Control Prooflist.pdf |
Footnotes
1/. Trust entity shall refer to a: (1) bank or an NBFI, through its specifically designated business unit to perform trust functions; or (2) trust corporation, authorized by the Bangko Sentral to engage in trust and other fiduciary business under Section 79 of R.A. No. 8791 (The General Banking Law of 2000) or to perform investment management services under Section 53 of R.A. No. 8791.
Cite This Law
Guidelines on the Electronic Submission of Reports Required from Trust Entities, BSP Memorandum No. M-2017-027, Sep 11, 2017 (Philippines)
Guidelines on the Electronic Submission of Reports Required from Trust Entities, BSP Memorandum No. M-2017-027 (Phil. 2017)
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