Guidelines on the Electronic Submission of Prescribed Reports to the BSP-Supervision and Examination Sector (SES) through the Supervisory Data Center (SDC)
BSP Memorandum No. M-2017-028 outlines the guidelines for the electronic submission of reports by banks and other financial institutions to the Bangko Sentral ng Pilipinas (BSP) through the Supervisory Data Center (SDC). All prescribed reports must be submitted electronically by the specified deadlines, accompanied by a scanned control prooflist in PDF format, and hard copy submissions are no longer accepted. Institutions are allowed to register a maximum of four official email addresses for report submissions, and only those originating from these registered addresses will be acknowledged by the SDC. The memorandum also emphasizes the need for compliance with prescribed templates and the implementation of internal policies to ensure accountability in the use of registered email addresses. Any submissions not adhering to these guidelines will be considered unsubmitted.
September 11, 2017
BSP MEMORANDUM NO. M-2017-028
| TO | : | All Banks, Non-Banks with Quasi-Banking Function (NBQBs), Non-Stock Savings and Loans Associations (NSSLAs), and Trust Corporations (TCs) |
| SUBJECT | : | Guidelines on the Electronic Submission of Prescribed Reports to the BSP-Supervision and Examination Sector (SES) through the Supervisory Data Center (SDC) |
Pursuant to on-going initiatives of maximizing available information technology and in accordance with existing prescribed procedures in the submission of reports to the BSP-SES, the following submission guidelines shall be observed:
1. All reports prescribed for submission to the BSP-SES through the SDC shall be transmitted electronically within deadline to the official SDC e-mail address prescribed for the subject reports. The electronic submission shall be supported with the corresponding scanned control prooflist in Portable Document File (PDF) format. The scanned PDF of the control prooflist duly signed by the authorized official of the reporting BSP-supervised financial institution (BSFI) need not be notarized. HTcADC
2. Attached as Annex A is the list of reports for electronic submission to the SDC and the official SDC e-mail address prescribed for each report. The prescribed data entry template (DET), database file structure and corresponding control prooflist for each report listed in Annex A can be downloaded from http://www.bsp.gov.ph/SES/reporting_templates. Submission procedures of other reports not identified in Annex A remain unchanged and shall continue to be in force unless advised otherwise.
3. Hard copy submission of reports listed in Annex A shall no longer be accepted. BSFIs that are unable to transmit electronically can submit such reports and the corresponding scanned control prooflist in compact disc (CD) or any portable storage device (e.g., USB) through messengerial or postal services within the prescribed deadline to:
The Director
4. Only electronic submissions originating from officially registered e-mail address/es of the BSFI shall be recognized and accepted by the SDC. Same registered e-mail address/es shall be used by the SDC in electronically acknowledging the submitted report and transmitting the corresponding validation results.
5. A BSFI can officially register a maximum of four (4) e-mail addresses. Of the four (4), one (1) should belong to the Compliance Officer. Each officially designated e-mail address must be registered to only one official. In no case shall there be two or more registered officials for a single registered e-mail address.
6. For this purpose, the BSFI is required to submit an accomplished Registration Form (RF) signed by the authorized official for Category A-2 reports. The prescribed RF and corresponding Excel file can be downloaded from http://www.bsp.gov.ph/SES/reporting_templates or requested directly from the SDC.
7. The scanned copy of the signed RF in PDF and its corresponding Excel file shall be submitted together to the following e-mail addresses:
|
Type of Institution |
E-mail Address |
|
Universal/Commercial Banks |
[email protected] |
|
Thrift Banks |
[email protected] |
|
Rural and Cooperative Banks |
[email protected] |
|
Non-Banks with Quasi Banking Function |
[email protected] |
|
Non-Stock Savings and Loans Associations |
[email protected] |
|
Trust Corporations |
[email protected] |
8. Subsequent changes in the official registry can be facilitated by submitting an updated RF and corresponding Excel file as provided in items 5 to 7. The updated RF shall constitute the BSFI's updated list of registered e-mail addresses and designated officials of the BSFI and shall supersede the previously submitted RF.
9. The BSFI should develop and implement its own internal policy and system to ensure accountability and responsible use of the registered e-mail addresses. It should likewise ensure that the registered e-mail addresses and responsible officials remain current and updated.
10. Report submissions that do not conform to the above prescribed procedures shall not be accepted and, thus, considered unsubmitted. It likewise follows that only the DETs and/or database file structures prescribed by the BSP for the reports listed in Annex A shall be accepted as compliant with the existing reportorial requirements subject to validation and applicable penalties for delayed and/or erroneous reporting. CAIHTE
11. BSP-SES shall presume that e-mails released to the officially registered e-mail address/es are duly received by the BSFI, absent notification from the BSP system of the failure of delivery.
This Memorandum supersedes Memorandum M-2016-015 dated 16 November 2016.
For compliance.
(SGD.) CHUCHI G. FONACIERDeputy Governor
ANNEX A
List of Prescribed Reports for Electronic Submission to the Supervisory Data Center (SDC) Pursuant to Memorandum No. M-2017-028
|
Report Title |
Frequency |
Deadline |
Prescribed E-mail Address |
Covered Institutions |
Relevant Issuance |
||
|
1 |
Report on Non-Deliverable Forward Transactions against Philippine Peso |
Daily |
2 banking days after end of reference date |
[email protected] |
UKBs, TBs, RCBs and Trust Entities with Type 2 Derivative License |
Memorandum No. M-2013-018 |
|
|
2 |
Consolidated Daily Report of Condition (CDRC) |
Weekly |
3 banking days after end of reference week |
[email protected] |
UKBs |
Memorandum No. M-2015-015 |
|
|
6 banking days after end of reference week |
[email protected] |
TBs |
|||||
|
3 |
Weekly Report on Required and Available Reserves against Deposit Liabilities (WRRAR) |
Weekly |
4 banking days after end of reference week |
[email protected] |
RCBs |
Memorandum No. M-2013-048 |
|
|
4 |
Consolidated Report on Required and Available Reserves against Deposit Substitutes and Special Financing (CRRAR) |
Weekly |
4 banking days after end of reference week |
[email protected] |
NBQBs |
Memorandum No. M-2013-059 |
|
|
5 |
Report on Peso-Denominated Common Trust Fund and Other Similarly Managed Funds (CTF) |
Weekly |
3 banking days after end of reference week |
[email protected] |
UKBs |
with Trust Authority |
Memorandum No. M-2013-057 |
|
[email protected] |
TBs |
||||||
|
6 |
Reserve Required on Trust and Other Fiduciary Accounts (TOFA) |
Weekly |
3 banking days after end of reference week |
[email protected] |
UKBs |
with Trust Authority |
|
|
[email protected] |
TBs |
||||||
|
7 |
Statement of Capital Required and Capital Accounts |
Semi-monthly |
7 banking days after 15th and end of the month |
[email protected] |
NBQBs |
Memorandum dated 09 Feb 2004 |
|
|
8 |
Consolidated Statement of Condition/Consolidated Statement of Income and Expenses |
Monthly |
15 banking days after end of reference month |
[email protected] |
NBQBs |
Memoranda Nos. M-2015-030 and M-2015-031 |
|
|
Quarterly |
On or before the end of the immediately following month |
[email protected] |
NSSLAs |
Memorandum No. M-2015-029 |
|||
|
9 |
Securities Brokering Transaction Report |
Monthly |
15 banking days after end of reference month |
[email protected] |
UKBs |
with Securities Brokering License |
Memorandum No. M-2015-034 |
|
[email protected] |
TBs |
||||||
|
[email protected] |
RCBs |
||||||
|
10 |
Financial Reporting Package (FRP)-Solo |
Monthly |
15 banking days after end of reference month |
[email protected] |
UKBs |
Memorandum No. M-2016-008 |
|
|
[email protected] |
TBs |
||||||
|
Quarterly |
15 banking days after end of reference quarter |
[email protected] |
RCBs |
||||
|
[email protected] |
TCs |
Memorandum No. M-2017-027 |
|||||
|
11 |
Financial Reporting Package (FRP)-Consolidated (applicable to parent banks with subsidiary banks and other financial allied undertakings excluding insurance companies) |
Quarterly |
30 banking days after end of reference quarter |
[email protected] |
UKBs |
Memorandum No. M-2016-008 |
|
|
[email protected] |
TBs |
||||||
|
12 |
Report on Microfinance Products |
Monthly |
15 banking days after end of reference month |
[email protected] |
UKBs |
Memorandum No. M-2014-024 |
|
|
[email protected] |
TBs |
||||||
|
[email protected] |
RCBs |
||||||
|
13 |
Income Statement on Retail Microfinance Operations |
Quarterly |
15 banking days from end of reference quarter |
[email protected] |
UKBs |
||
|
[email protected] |
TBs |
||||||
|
[email protected] |
RCBs |
||||||
|
14 |
Report on Repurchase Agreements (REPO Report) |
Monthly |
30 banking days after end of reference month |
[email protected] |
UKBS |
Memorandum No. M-2017-021 |
|
|
[email protected] |
TBs |
||||||
|
[email protected] |
NBQBs |
||||||
|
15 |
Supplementary Report on Early Adoption of PFRS 9-Solo (applicable to early adopter BSFIs) |
Monthly |
15 banking days after end of reference month |
[email protected] |
UKBs |
Memorandum No. M-2011-048 |
|
|
[email protected] |
TBs |
||||||
|
[email protected] |
NBQBs |
||||||
|
Quarterly |
15 banking days after end of reference quarter |
[email protected] |
RCBs |
||||
|
16 |
Supplementary Report on Early Adoption of PFRS 9-Consolidated (applicable to early adopter BSFIs) |
Quarterly |
30 banking days after end of reference quarter |
[email protected] |
UKBs |
||
|
[email protected] |
TBs |
||||||
|
17 |
Computation of the Risk-Based Capital Adequacy Ratio Covering Combined Credit Market and Operational Risks (for stand alone TBs and RCBs)-Solo |
Quarterly |
15 banking days after end of reference quarter |
[email protected] |
TBs |
Memoranda Nos. M-2015-014 and M-2014-017 |
|
|
[email protected] |
RCBs |
||||||
|
18 |
Computation of the Risk-Based Capital Adequacy Ratio Covering Combined Credit Market and Operational Risks (for stand alone TBs and RCBs)-Consolidated (applicable to parent banks with subsidiary banks and other financial allied undertakings excluding insurance companies) |
Quarterly |
30 banking days after end of reference quarter |
[email protected] |
TBs |
||
|
[email protected] |
RCBs |
||||||
|
19 |
Basel III Capital Adequacy Report-Solo |
Quarterly |
15 banking days after end of reference quarter |
[email protected] |
UKBs |
Memorandum No. M-2016-024 |
|
|
[email protected] |
TBs |
||||||
|
[email protected] |
RCBs |
||||||
|
[email protected] |
NBQBs |
||||||
|
20 |
Basel III Capital Adequacy Report-Consolidated (applicable to parent banks/subsidiary NBQBs with financial allied undertaking excluding insurance companies) |
Quarterly |
30 banking days after end of reference quarter |
[email protected] |
UKBs |
||
|
[email protected] |
NBQBs |
||||||
|
21 |
Report on Compliance with the Mandatory Agri Agra Credit (Agri-Agra) |
Quarterly |
15 banking days after end of reference quarter |
[email protected] |
UKBs |
Memorandum No. M-2011-064 |
|
|
[email protected] |
TBs |
||||||
|
[email protected] |
RCBs |
||||||
|
22 |
Report on Compliance with Mandatory Credit Allocation Required under RA 6977 (as Amended by RA Nos. 8289 and 9501) (MSME) |
Quarterly |
15 banking days after end of reference quarter |
[email protected] |
UKBs |
Memorandum No. M-2008-035 |
|
|
[email protected] |
TBs |
||||||
|
[email protected] |
RCBs |
||||||
|
23 |
Report on Credit and Equity Exposures to Individuals/Companies/Groups Aggregating P1 Million and Above (CREDEX) |
Quarter |
15 banking days after end of reference quarter |
[email protected] |
UKBS, TBs, NBQBs |
Circular Letter dated 06 Aug 2003 and Memorandum No. M-2014-025 |
|
|
[email protected] |
TCs |
Memorandum No. M-2017-027 |
|||||
|
24 |
Financial Reporting Package for Trust Institutions (FRPTI) |
Quarterly |
20 banking days after end of reference quarter |
[email protected] |
UKBs |
with Trust Authority |
Memorandum No. M-2016-009 |
|
[email protected] |
TBs |
||||||
|
[email protected] |
RCBs |
||||||
|
[email protected] |
NBQBs |
||||||
|
[email protected] |
TCs |
Memorandum No. M-2017-027 |
|||||
|
25 |
Published Balance Sheet/Consolidated Balance Sheet (Before Publication) for Banks (consolidated reports are applicable to parent banks with subsidiary banks and other financial allied undertakings excluding insurance companies) |
Quarterly |
12 banking days from the date of Call Letter |
[email protected] |
UKBs |
with resources of P1 billion and above |
Memorandum No. M-2014-026 |
|
[email protected] |
TBs |
||||||
|
[email protected] |
RCBs |
||||||
|
20 banking days from the date of Call Letter |
[email protected] |
TCs |
Memorandum No. M-2017-027 |
||||
|
26 |
Report on Electronic Money Transactions (applicable to Electronic Money Issuers) |
Quarterly |
15 banking days after end of reference quarter |
[email protected] |
UKBs |
with E-money Authority |
Memorandum No. M-2009-031 |
|
[email protected] |
TBs |
||||||
|
[email protected] |
RCBs |
||||||
|
[email protected] |
NBFIs |
||||||
|
27 |
Expanded Report on Real Estate Exposures-Solo |
Quarterly |
30 banking days after end of reference quarter |
[email protected] |
UKBs |
Memorandum No. M-2012-057 |
|
|
[email protected] |
TBs |
||||||
|
[email protected] |
TCs |
Memorandum No. M-2017-027 |
|||||
|
28 |
Expanded Report on Real Estate Exposures-Consolidated (applicable to parent banks with subsidiary banks and other financial allied undertakings excluding insurance companies) |
Quarterly |
30 banking days after end of reference quarter |
[email protected] |
UKBs |
Memorandum No. M-2012-057 |
|
|
[email protected] |
TBs |
||||||
|
29 |
Report on the Inventory of Banking Network |
Quarterly |
20 banking days after end of reference quarter |
[email protected] |
UKBs |
Memorandum No. M-2013-026 |
|
|
[email protected] |
TBs |
||||||
|
[email protected] |
RCBs |
||||||
|
30 |
Credit Card Business Activity Report (applicable to Financial Institutions (FIs) with Credit Card Operations) |
Quarterly |
15 banking days after end of reference quarter |
[email protected] |
UKBs, TBs and RCBs with Credit Card Operations |
Memorandum No. M-2016-002 |
|
|
31 |
Report of Selected Branch Accounts |
Quarterly |
20 banking days after end of reference quarter |
[email protected] |
UKBs |
Memorandum No. M-2014-035 |
|
|
[email protected] |
TBs |
||||||
|
[email protected] |
RCBs |
||||||
|
32 |
Basel III Liquidity Coverage Ratio (LCR) Report-Solo |
Monthly 1/ |
15 banking days from measurement date |
[email protected] |
UKBs |
Memorandum No. M-2016-010 |
|
|
33 |
Basel III Liquidity Coverage Ratio (LCR) Report-Consolidated |
Quarterly |
30 banking days from measurement date |
||||
|
34 |
Report on Cross-Border Financial Positions |
Quarterly |
30 banking days after end of reference quarter |
[email protected] |
UKBs and Subsidiary TBs |
Memorandum No. M-2015-021 |
|
|
35 |
Stress Testing Reports Covering Credit and Market Risks |
Semestral |
30 banking days after end of reference semester |
[email protected] |
UKBs |
Memorandum No. M-2014-032 |
|
|
[email protected] |
TBs |
||||||
|
36 |
Report on Selected Accounts and Activities for the Identification of Domestic Systemically Important Banks |
Semestral |
30 banking days after end of reference semester |
[email protected] |
UKBs |
Memorandum No. M-2015-004 |
|
|
37 |
Basel III Leverage Ratio (BLR) Report-Solo |
Semestral |
15 banking days after end of reference semester |
[email protected] |
UKBs |
Memorandum No. M-2015-026 |
|
|
[email protected] |
TBs |
||||||
|
[email protected] |
RCBs |
||||||
|
[email protected] |
NBQBs |
||||||
|
38 |
Basel III Leverage Ratio (BLR) Report-Consolidated (applicable to parent UKBs/subsidiary NBQBs with financial allied undertaking excluding insurance companies) |
Semestral |
30 banking days after end of reference semester |
[email protected] |
UKBs |
||
|
[email protected] |
NBQBs |
||||||
|
39 |
Information Technology (IT) Profile Report |
Annual |
25 calendar days after end of reference year |
[email protected] |
UKBs |
Memorandum No. M-2012-011 |
|
|
[email protected] |
TBs |
||||||
|
[email protected] |
RCBs |
||||||
|
[email protected] |
TCs |
Memorandum No. M-2017-027 |
|||||
|
40 |
Report on Crimes and/or Losses (RCL) |
As crime/incident occurs |
Initial Report not later than 10 calendar days from knowledge of crime/incident |
[email protected] |
UKBs |
Memoranda Nos. M-2016-014 and M-2016-018 |
|
|
[email protected] |
TBs |
||||||
|
[email protected] |
RCBs |
||||||
|
[email protected] |
NBQBs |
||||||
|
[email protected] |
TCs |
Memorandum No. M-2017-027 |
|||||
|
Complete/Final Report not later than 20 calendar days from termination of investigation |
[email protected] |
UKBs |
Memoranda Nos. M-2016-014 and M-2016-018 |
||||
|
[email protected] |
TBs |
||||||
|
[email protected] |
RCBs |
||||||
|
[email protected] |
NBQBs |
||||||
|
[email protected] |
TCs |
Memorandum No. M-2017-027 |
1/. Monthly reporting beginning measurement date 1 January 2018 report pursuant to Circular No. 905 dated 10 March 2016.