LRC Circular No. 058-84, issued on September 10, 1984, establishes guidelines to confirm the authenticity of court decisions and orders related to land registration in the Philippines. It mandates that the Docket Division request written confirmation from the Clerk of Court regarding the genuineness and regularity of such documents. The Clerk of Court must send this confirmation via registered mail, and the authenticating officer is prohibited from authenticating signatures until confirmation is received. Additionally, the signed confirmation letter must be filed appropriately to ensure compliance with these procedures.
September 10, 1984
LRC CIRCULAR NO. 058-84
| SUBJECT | : | Confirmation of Decisions and Orders for Issuance of Decree |
| TO | : | All Officials and Employees |
| This Commission |
In order to ensure that copies of decisions and orders for the issuance of decrees issued by the courts in land registration cases are genuine and authentic, the following guidelines are hereby issued for the guidance of all concerned: DSTCIa
1. The Docket Division shall, upon receipt of certified copies of the decisions and orders for the issuance of decree from the Record Section, request the Clerk of Court concerned in writing for confirmation of the genuineness of said decisions or order and the regularity of the issuance of the same.
2. The Clerk of Court shall also be requested to transmit the letter of confirmation to this Commission strictly by registered mail.
3. The authenticating officer shall not authenticate the signatures of the Judge and/or certifying officer appearing on the copies of the decision or order for the issuance of decree until he or she receives the confirmation from the Clerk of Court concerned.
4. The signature of the Clerk of Court appearing on the letter of confirmation shall be authenticated by the authenticating officer and a copy of the confirmation letter shall be attached to the corresponding expediente or pieza and another copy shall be retained and kept by the authenticating officer, together with the authenticated copy of the decision or order for the issuance of the decree in his or her file.
Strict compliance herewith is enjoined.
OSCAR A. VICTORIANOActing Commissioner