Reminder on the Strict and Regular Use of the eCourt System
OCA Circular No. 156-2016 serves as a reminder to judges and court personnel in designated eCourt roll-out cities in the Philippines about the importance of properly utilizing the eCourt system. The circular addresses issues such as incomplete case entries and the lack of reconciliation between eCourt-generated reports and manual reports. It mandates that all pending cases must be entered into the eCourt system by September 30, 2016, with regular updates and the use of the eCourt Calendar and Automated Hearings. Additionally, it emphasizes the immediate logging of incoming and outgoing documents, as well as the creation of case incidents. A compliance team will conduct audits starting October 1, 2016, to ensure adherence to these directives.
Quick Answers
- What is Reminder on the Strict and Regular Use of the eCourt System about?
- OCA Circular No. 156-2016 serves as a reminder to judges and court personnel in designated eCourt roll-out cities in the Philippines about the importance of properly utilizing the eCourt system. The circular addresses issues such as incomplete case entries and the lack of reconciliation between eCourt-generated reports and manual reports. It mandates that all pending cases must be entered into the eCourt system by September 30, 2016, with regular updates and the use of the eCourt Calendar and Automated Hearings. Additionally, it emphasizes the immediate logging of incoming and outgoing documents, as well as the creation of case incidents. A compliance team will conduct audits starting October 1, 2016, to ensure adherence to these directives.
- What type of law is OCA Circular No. 156-2016?
- Reminder on the Strict and Regular Use of the eCourt System (OCA Circular No. 156-2016) is a Philippine Supreme Court Issuances enacted by the Congress of the Philippines.
- When was Reminder on the Strict and Regular Use of the eCourt System enacted?
- Reminder on the Strict and Regular Use of the eCourt System (OCA Circular No. 156-2016) was enacted on Jul 18, 2016.
- What is the citation for Reminder on the Strict and Regular Use of the eCourt System?
- Reminder on the Strict and Regular Use of the eCourt System, OCA Circular No. 156-2016, Jul 18, 2016 (Philippines)
Law Information
- Reference Number
- OCA Circular No. 156-2016
- Date Enacted
- Category
- Supreme Court Issuances
- Subcategory
- Office of the Court Administrator Circulars
- Jurisdiction
- Philippines
- Enacting Body
- Congress of the Philippines
Full Law Text
July 18, 2016
OCA CIRCULAR NO. 156-2016
| TO | : | All the Judges, Clerks of Court and Concerned Personnel of the First and Second Level Courts in the Following eCourt Roll out Sites: Quezon City, Angeles City, Lapu-Lapu City, Cebu City, Tacloban City and Davao City |
| SUBJECT | : | Reminder on the Strict and Regular Use of the eCourt System |
Upon review, it was found that some of the courts in the eCourt roll out sites have not been entering all of their pending cases into the eCourt system; that their case entries are not complete or updated; that their eCourt-generated reports are not reconciled with manual monthly reports; and that they are neither using the eCourt Calendar nor conducting Automated Hearings.
In view thereof, you are DIRECTED to STRICTLY COMPLY with Memorandum OCA-eCourt-Rep-1 dated 6 January 2016 (Re: Monthly eCourt Usage Assessment Forms), and ensure that:
1. All pending cases are entered into the eCourt system;
2. All case entries are completed and updated;
3. The eCourt-generated reports are reconciled with manual monthly reports;
4. All branches are using the eCourt Calendar; and
5. All branches are conducting Automated Hearings.
Accordingly, all first and second level courts in Quezon City, Angeles City, Lapu-Lapu City, Cebu City, Tacloban City and Davao City, except those newly-organized courts that have yet to use the eCourt system, are hereby ENJOINED to make certain that their pending cases are fully encoded into the eCourt system by 30 September 2016, and that all case entries are consistently, regularly and accurately updated. In addition, the following shall be strictly observed:
1. Incoming documents shall be logged in the eCourt system as soon as these are filed;
2. Outgoing documents shall be logged in the eCourt system as soon as these are released; and
3. Case incidents shall be created and entered as soon as they arise.
A compliance team from the Office of the Court Administrator will conduct spot audits, beginning 1 October 2016, to monitor adherence hereto.
For strict compliance. SDHTEC
(SGD.) JOSE MIDAS P. MARQUEZCourt Administrator
Cite This Law
Reminder on the Strict and Regular Use of the eCourt System, OCA Circular No. 156-2016, Jul 18, 2016 (Philippines)
Reminder on the Strict and Regular Use of the eCourt System, OCA Circular No. 156-2016 (Phil. 2016)
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