Reiteration of Paragraph 3 of Circular No. 39-97 dated 17 June 1997
OCA Circular No. 18-03, issued on February 20, 2003, reminds judges to ensure that Hold Departure Orders (HDOs) include complete and accurate information about the individuals affected, specifically their full names (including middle names), date and place of birth, and last residence. This guideline aims to avoid difficulties in enforcing HDOs, particularly when dealing with individuals who share similar names. Judges are also instructed to include the case title, docket number, nature of the case, and date of the HDO. Compliance with these requirements is mandatory to facilitate proper implementation of the orders.
February 20, 2003
OCA CIRCULAR NO. 18-03
| TO | : | All Judges |
| SUBJECT | : | Reiteration of Paragraph 3 of Circular No. 39-97 dated 17 June 1997 |
This Office has received information from the Bureau of Immigration that HOLD DEPARTURE ORDERS (HDOs) issued by some courts do not contain the middle name of the persons to whom the HDOs had been issued or whose departure from the country had been enjoined, thus, the difficulty of implementing the HDOs when they have namesakes among the departing travelers. You are therefore reminded of the guidelines set forth in Circular No. 39-97 dated 17 June 1997, particularly par. 3 thereof: acCTIS
"3. The Hold-Departure Order shall contain the following information:
a. The complete name (including the middle name), the date and place of birth and the place of last residence of the person against whom a Hold-Departure Order has been issued or whose departure from the country has been enjoined;
b. The complete title and the docket number of the case in which the Hold-Departure Order was issued;
c. The specific nature of the case; and
d. The date of the Hold-Departure Order.
If available, a recent photograph of the person against whom a Hold-Departure Order has been issued or whose departure from the country has been enjoined should also be included. "
Strict compliance is hereby enjoined.
(SGD.) PRESBITERO J. VELASCO, JR.Court Administrator