Records Retrieval Request Form for the Retrieval of Residual Records under A.M. No. 07-3-09-SC
OCA Circular No. 122-2016 outlines the procedures for retrieving residual court records during August 2016, as mandated by A.M. No. 07-3-09-SC. Interested parties must submit a Records Retrieval Request Form to the appropriate branch or Office of the Clerk of Court, with applications processed on a "first-come, first-served" basis. A fee of P500.00 applies for each retrieval request, although this fee can be waived for pauper litigants. All applications must be submitted by August 31, 2016, and retrieval will only occur after fee verification.
Quick Answers
- What is Records Retrieval Request Form for the Retrieval of Residual Records under A.M. No. 07-3-09-SC about?
- OCA Circular No. 122-2016 outlines the procedures for retrieving residual court records during August 2016, as mandated by A.M. No. 07-3-09-SC. Interested parties must submit a Records Retrieval Request Form to the appropriate branch or Office of the Clerk of Court, with applications processed on a "first-come, first-served" basis. A fee of P500.00 applies for each retrieval request, although this fee can be waived for pauper litigants. All applications must be submitted by August 31, 2016, and retrieval will only occur after fee verification.
- What type of law is OCA Circular No. 122-2016?
- Records Retrieval Request Form for the Retrieval of Residual Records under A.M. No. 07-3-09-SC (OCA Circular No. 122-2016) is a Philippine Supreme Court Issuances enacted by the Congress of the Philippines.
- When was Records Retrieval Request Form for the Retrieval of Residual Records under A.M. No. 07-3-09-SC enacted?
- Records Retrieval Request Form for the Retrieval of Residual Records under A.M. No. 07-3-09-SC (OCA Circular No. 122-2016) was enacted on May 25, 2016.
- What is the citation for Records Retrieval Request Form for the Retrieval of Residual Records under A.M. No. 07-3-09-SC?
- Records Retrieval Request Form for the Retrieval of Residual Records under A.M. No. 07-3-09-SC, OCA Circular No. 122-2016, May 25, 2016 (Philippines)
Law Information
- Reference Number
- OCA Circular No. 122-2016
- Date Enacted
- Category
- Supreme Court Issuances
- Subcategory
- Office of the Court Administrator Circulars
- Jurisdiction
- Philippines
- Enacting Body
- Congress of the Philippines
Full Law Text
May 25, 2016
OCA CIRCULAR NO. 122-2016
| TO | : | All Presiding Judges and Clerks of Court of the First and Second Level Courts |
| SUBJECT | : | Records Retrieval Request Form for the Retrieval of Residual Records under A.M. No. 07-3-09-SC (Re: Proposed Guidelines in the Disposition and/or Destruction of Court Records, Papers and Exhibits [Re: Simplified Guidelines for Disposing of Records of Long-Decided Cases and Unneeded Documents and Papers]) |
In its 16 December 2015 Resolution in A.M. No. 07-3-09-SC, 1 the Court en banc declared that the first and second level court shall observe the whole month of August 2016 as the period for retrieval of residual records by interested parties. 2 Item 1 (c) (i) provides:
Within the month of August 2016, any interested party may file an application to take possession of any residual record, file, or document subject of disposal under the Guidelines, on a "first-come, first-served" basis. This application shall be filed before the branch concerned, or if not known, before the Office of the Clerk of Court of the station. The attached application form shall be used for this purpose . . .
Attached herewith is the Records Retrieval Request Form to be used for this purpose. The following guidelines for the retrieval of residual records shall be observed:
1. The Records Retrieval Request Form shall be made available to the public by the Office of the Clerk of Court (OCC) for multiple-sala courts, or the Clerk of Court for single-sala courts.
2. The application shall be filed before the branch concerned or OCC of the station, as the case may be.
3. The branch concerned or the OCC shall approve the application once the documents are found, except when a compelling reason exists not to approve the same, which shall be indicated in the Form.
4. An application fee of Five Hundred Pesos (P500.00) shall be collected on a per case basis (for case documents), or on a per document basis (for non-case documents, such as notarial documents, clearances, certifications, foreclosure of mortgage, etc.). This fee shall be paid to the OCC or Clerk of Court (for single-sala courts), who shall issue an Official Receipt and deposit the amount in the JDF account.
5. The application fee shall be waived for pauper litigants, as indicated in their respective pleadings, and for any interested party who qualifies as a pauper litigant, as determined by the judge, provided the same is indicated in the Form with the documents supporting the claim attached.
6. No application fee shall be charged where the records requested are unavailable or not found, or where the request is denied by the court or Office of the Clerk of Court. HSAcaE
7. The branch concerned or OCC, as the case may be, shall release the residual records requested after payment of the applicable fee has been made and verified.
8. No application for the retrieval of residual records shall be entertained after 31 August 2016.
For strict compliance.
(SGD.) JOSE MIDAS P. MARQUEZCourt Administrator
ATTACHMENT
Philippine Trial Courts Records Retrieval Request Form
Footnotes
1. (Re: Proposed Guidelines in the Disposition and/or Destruction of Court Records, Papers and Exhibits [Re: Simplified Guidelines for Disposing of Records of Long-Decided Cases and Unneeded Documents and Papers]).
2. Item 1 (c).
Cite This Law
Records Retrieval Request Form for the Retrieval of Residual Records under A.M. No. 07-3-09-SC, OCA Circular No. 122-2016, May 25, 2016 (Philippines)
Records Retrieval Request Form for the Retrieval of Residual Records under A.M. No. 07-3-09-SC, OCA Circular No. 122-2016 (Phil. 2016)
Related Laws
- A.M. No. 07-3-09-SC (Re: Proposed Guidelines in the Disposition and/or Destruction of Court Records, Papers and Exhibits [Re: Simplified Guidelines for Disposing of Records of Long-Decided Cases and Unneeded Documents and Papers)OCA Circular No. 14-2016 • Jan 19, 2016 • Supreme Court Issuances
- Proposed Guidelines in the Disposition and/or Destruction of Court Records, Papers, and Exhibits<--!12162015-->A.M. No. 07-3-09-SC • Dec 16, 2015 • Supreme Court Issuances
- Reiteration of OCA Circular No. 14-2016 (Re: Proposed Guidelines in the Disposition and/or Destruction of Court Records, Papers, and Exhibits)OCA Circular No. 309-2022 • Nov 11, 2022 • Supreme Court Issuances
- A.M. No. 07-3-09-SC (Re: Proposed Guidelines in the Disposition and/or Destruction of Court Records, Papers and Exhibits [Re: Simplified Guidelines for Disposing of Records of Long-Decided Cases and Unneeded Documents and Papers])OCA Circular No. 142-15 • Jul 9, 2015 • Supreme Court Issuances
- A.M. No. 07-3-09-SC (Re: Proposed Guidelines in the Disposition and/or Destruction of Court Records, Papers and Exhibits [Re: Simplified Guidelines for Disposing of Records of Long-Decided Cases and Unneeded Documents and Papers])OCA Circular No. 122-15 • Jun 23, 2015 • Supreme Court Issuances
- Proposed Guidelines in the Disposition and/or Destruction of Court Records, Papers and Exhibits<--!11252014-->A.M. No. 07-3-09-SC • Nov 25, 2014 • Supreme Court Issuances
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