Reconstitution of the Regional Bids and Awards Committee for the 7th Judicial Region

June 28, 2010

SUPREME COURT ADMINISTRATIVE ORDER NO. 106-10

RECONSTITUTION OF THE REGIONAL BIDS AND AWARDS COMMITTEE OF THE 7TH JUDICIAL REGION FOR THE PROCUREMENT OF PHYSICAL ASSETS REQUIREMENTS FOR THE TRIAL COURTS IN CENTRAL VISAYAS

WHEREAS, A.M. No. 16-11-09-SC issued on November 14, 2006, authorized the operationalization of the pilot decentralized project and in particular the establishment of the pilot Regional Court Administrator Office (RCAO) in 7th judicial region, defined its functions and staffing; and designated the Court Administrator as the implementing head;

WHEREAS, A.M. No. 06-12-06-SC issued on March 18, 2008, defined the Authority of the designated Regional Court Administrator and Deputy Regional Court Administrator of the Pilot Regional Court Administrator Office (PRCAO), Seventh Judicial Region, establishing supervision and reporting relationship;

WHEREAS, Section 1 of A.M. No. 06-12-06-SC, established the following guiding policies and principles in the decentralization of administrative and financial management and operations of pilot Regional Court Administrator Office in the seventh judicial region:

(1) Bringing down the decision-making authority and resources closer to the stakeholders in the field will improve efficiency, speed, quality and responsiveness of financial and administrative support to the courts;

(2) Decentralization shall infuse decentralized units with the capacity to manage their operations, thereby improving operational supervision of the court and speeding up administrative support services to them.

(3) The determination as to what authority will be decentralized to which level of organization unit shall be guided by the following:

(a) Activities with location-specific benefits and costs can best be decided upon at the location level;

(b) Activities that have system-wide impact or require system-wide prioritization or standardization can best be decided upon at the central level; cCTaSH

WHEREAS, Section 4.3 (f) A.M. No. 06-12-06-SC delegated to the Regional Court Administrator the authority and responsibility to formulate and implement a physical asset management plan for the courts in the region, and administer the procurement, distribution, repair and maintenance, and disposal of physical assets of courts in the region.

WHEREAS, Administrative Order No. 31-2009 dated 4 March 2009 created the Regional Bids and Awards Committee in the 7th Judicial Region, with a fixed term of one (1) year, and said term has expired on 3 March 2010;

NOW, THEREFORE, the Regional Bids and Awards Committee in the 7th Judicial Region, is hereby reconstituted for the procurement of physical assets of the first and second level courts in the region in accordance with Republic Act No. 9184 (Government Procurement Act), and its Implementing Rules and Regulations-A.

SECTION 1. Composition of the Regional Bids and Awards Committee. — The following are hereby designated to the Regional Bids and Awards Committee (RBAC) in the 7th Judicial Region.

Chairperson:	Atty. Rosemarie S. Pabatao
	Assistant Regional Court Administrator
	(RCAd) for Fiscal Management
	RCAO-7, Lapu-lapu City
Vice Chairperson:	Atty. Isidro F. Bongcayao, Jr.
	Clerk of Court VI
	RTC Branch 25, Danao City
Regular Members:	Atty. Jeoffrey C. Joaquino
	Clerk of Court, OCC, RTC
	Cebu City
	Atty. Francisco S. Pando
	Asst. RCAd for Administrative Services,
	RCAO-7, Lapu-lapu City
	Atty. Chevin A. Vasquez
	Clerk of Court, RTC Branch 9
	Cebu City
	Fredeswinda P. Sagmon
	Accounting Specialist, Financial Accounting
	and Disbursement Department,
	RCAO-7, Lapu-lapu City
	Donna Hope C. Apas
	Cashier I, OCC, MTCC,
	Mandaue City
Secretariat:	Atty. Aurora V. Villamor
	Clerk of Court, RTC Branch 55,
	Mandaue City
	Rhodora S. Echavez
	Legal Researcher I, MTCC
	Lapu-lapu City
	Ma. Carla P. Ymbong
	Personnel Administration Specialist,
	Administrative Services Department,
	RCAO-7, Lapu-lapu City
	Cesar D. Enoc, Jr.
	Court Stenographer III, RTC Branch 55,
	Mandaue City

SECTION 2. Functions. — The Regional Bids and Awards Committee shall have the following functions and responsibilities:

2.1 Advertise and/or post the invitation to bid;

2.2 Conduct pre-procurement and pre-bid conference;

2.3 Determine the eligibility of prospective bidders;

2.4 Receive bids;

2.5 Conduct the evaluation of bids;

2.6 Undertake post-qualification proceedings;

2.7 Recommend the award of contracts to the Regional Court Administrator or his duly authorized representative, provided, that in the event the Regional Court Administrator shall disapprove such recommendation, such disapproval shall be based only on valid, reasonable and justifiable grounds to be expressed in writing, copy furnished the RBAC;

2.8 Recommend to the Regional Court Administrator the use of alternative modes of procurement as provided for in Art. XVI of R.A. 9184;

2.9 Recommend the imposition of sanction/penalties provided under Articles XXI to XXIII of R.A. 9184;

2.10 Ensures compliance by RCAO-7 to the standards set forth in R.A. 9184 and its IRR-A; HDCTAc

2.11 Prepare the semestral Procurement Monitoring Report for approval by the Regional Court Administrator, and for submission to the Government Procurement Policy Board; and

2.12 Perform such other related functions as may be necessary.

SECTION 3. Terms of Office. — Unless sooner removed for a cause, the members of the RBAC shall have a fixed term of one (1) year reckoned from the date of appointment, renewable at the discretion of the Chief Justice. In case of resignation, retirement, separation, transfer, re-assignment or removal, death, the replacement shall serve only for the unexpired term, provided, however, that in case of leave or suspension, the replacement shall serve only for the duration of the leave or suspension. For justifiable cause, a member shall be suspended or removed by the Chief Justice.

SECTION 4. Honoraria for RBAC Members. — Pursuant to the provisions of Republic Act No. 9184, second to the last paragraph on page 2 of Administrative Circular No. 13-99 dated 30 September 1999 shall apply to the honoraria of the members of the RBAC.

SECTION 5. Effectivity. — This Memorandum Order shall take effect upon its issuance.

Issued this 28th day of June 2010.

(SGD.) RENATO C. CORONAChief Justice