Letter of Instructions No. 1038, issued on June 17, 1980, by President Ferdinand E. Marcos, mandates a reassessment of the procedures and requirements for claims related to government infrastructure projects. The directive aims to streamline processes to reduce delays in payments, benefiting both contractors and the public. It instructs relevant ministries to review their procedures and implement stricter deadlines for processing claims, with penalties for non-compliance. Additionally, a committee is established to develop standardized guidelines, and the Commission on Audit is tasked with enhancing inspection efficiency and improving the selection of resident engineers.
June 17, 1980
LETTER OF INSTRUCTIONS NO. 1038
ORDERING RE-ASSESSMENT OF THE PROCEDURES AND REQUIREMENTS GOVERNING CLAIMS FOR PAYMENT ON INFRASTRUCTURE PROJECTS
| TO | : | All Ministries Concerned |
| Commission on Audit |
WHEREAS, tedious procedures and requirements governing claims for payment on infrastructure projects undermine the efficiency of government operations;
WHEREAS, contractors of government projects are required to submit numerous documents and clearances which result in an unreasonable delay in the payment;
WHEREAS, there is a need to review the activity flow on claims for payment of infrastructure projects to ensure more efficient and faster service to the public; cd
WHEREAS, the reduction of delays in the procedure and requirements in payment of infrastructure projects would help not only the contractor but the public as well.
NOW, THEREFORE, I, FERDINAND E. MARCOS, President of the Philippines, do hereby order and direct the following:
1. The Ministries concerned shall review their respective procedures and requirements with the end in view of eliminating delays or reducing processing time required for approval and payment of claims for infrastructure projects. Towards this end a shorter working deadline shall be set for their respective officials and employees in the processing of documents under pain of administrative penalties for non-compliance thereof.
2. A committee composed of the following is hereby organized to formulate the standard guidelines for the processing of claims for payment on government infrastructure projects: casia
| Chairman | — | Chief, Presidential Management Staff |
| Members | — | Minister, Ministry of the Budget |
| Minister, Ministry of Public Highways | ||
| Minister, Ministry of Public Work | ||
| Chairman, Commission on Audit | ||
| Director-General, National Economic and | ||
| Development Authority |
3. The Commission on Audit shall provide more competent technical personnel to supplement the Technical Service Office and work out a scheme for a more efficient system of inspection or to eliminate the inspection and do it on a random basis.
4. The selection of resident engineers should be improved. Roving senior engineers should be assigned to supervise resident engineers of agencies in the area.
DONE in the City of Manila, this 17th day of June, in the year of Our Lord, Nineteen Hundred and Eighty. aisa dc