Operational Guidelines for the Implementation of the ASEAN International Mobility for Students (AIMS) Program

May 6, 2015

CHED MEMORANDUM ORDER NO. 019-15

 

In accordance with the pertinent provisions of R.A. No. 7722, otherwise known as the "Higher Education Act of 1994," Republic Act No. 8292, otherwise known as the "Higher Education Modernization Act of 1997," the Letter of Intent among the participating ASEAN member states including Japan in the AIMS Program, and CHED Memorandum Order No. 11 s. 2014 "Guidelines for Participation of Selected Higher Education Institutions (HEIs) in the ASEAN International Mobility for Students (AIMS) Program," the following provisions are adopted:

I. Application Procedures and Documentary Requirements

A. Participating HEIs in the AIMS Program shall submit their Project Proposals and Work and Financial Plans (Annex A) not later than January 31 of the current year to the International Affairs Staff (IAS).

B. Upon notification of approval of the project proposal by CHED, the HEIs shall endorse their nominee/s to the IAS, copy furnished the Office of Student Development and Services (OSDS), and CHED Regional Office (CHEDRO), together with the following documents three (3) months before the scheduled schooling in the Host University:

1. Duly accomplished Record of Study Program (Annex B1 of CMO 11 s. 2014);

2. Letter of endorsement/recommendation by the head of the institution or authorized representative where applicant is enrolled and details of requested financial allocation;

3. Copy of Letter of Acceptance from Host University;

4. Copy of MOA between CHED and Participating HEI duly signed and notarized (Annex B);

5. Certified true copy of student's grades during the previous semester issued by the registrar or his/her authorized school representative in the home university; and,

6. Photocopy of valid school ID of the participating student.

C. IAS submits to appropriate Office the required documents including Approval from Malaca√±ang for the release of funds to the participating HEI. acSECT

II. Duties and Responsibilities of Parties

A. Student Grantee

1. Register with the nearest Philippine Foreign Service Post or embassy within at least two weeks upon arrival at the Host University; and,

2. Within a month upon completion of the mobility program, shall:

a. Submit Certificate of Completion/Participation to Home University;

b. Submit Student Post-Study Report containing observations, learning experiences, and other supporting documents e.g., photos to Home University (Annex D);

c. Share experiences gained from participating in the Program with prospective participants;

d. Submit requirements to Home University for reimbursement of expenses for Private HEIs and Liquidation report for SUCS (Annex C);

e. Reimburse CHED through the HEI the total financial assistance released to him/her in case of failure to complete the program without valid reasons and advance notice to the CHED; and,

f. Reimburse CHED the unexpended balance of the financial assistance granted due to non-completion of the program for meritorious cases to be determined by the Technical Working Group (TWG) for the Program Development on the Participation of the Philippines in the AIMS Program.

B. HEIs Grantee

1. Designate an International Relations Officer to oversee the implementation of the program;

2. Assume full responsibility for the fulfilment by the grantee of the terms and conditions of the student;

3. Release to grantees their entitlements;

4. Ensure the participation of the grantee in the sharing of learnings gained from the program upon return to Home University;

5. Submit a copy of the Student Post-Study Report, Study Program Results (Annex B2 of CMO 11 s. 2014), and Certificate of Participation to the TWG through IAS, copy furnished OSDS and CHED Regional Office;

6. Ensure that the grantee shall reimburse CHED full amount/unexpended balance due to non-completion of the program in relation to II.A.2.e. & f.;

7. Submit to CHED liquidation reports on the disbursement of funds received for payment of entitlements of grantees; and,

8. Submit a year-end report on student mobility program at least a month before the attendance in the future review meetings (Annex E).

C. Office of Student Development and Services (OSDS)

1. Indorses to the Bureau of Immigration the names of student grantees participating in the AIMS program;

2. Reviews, consolidates and analyzes reports submitted by participating HEIs;

3. Recommends improvement of the Program; and,

4. Maintains an updated database.

D. International Affairs Staff (IAS)

1. Leads in the implementation of the AIMS Program;

2. Participates in negotiations relative to the AIMS Program;

3. Serves as Technical Staff to the TWG; and,

4. Conducts regular general assembly with Home Universities and participating students at least twice a year.

III. Entitlements

The funding support may cover roundtrip domestic and international airfare (economy class), living allowances and appropriate international health insurance based on standards of the respective country of the Host Institution upon the determination of the TWG and the approval of the CEB. cSATEH

IV. Monitoring and Evaluation

Representatives from the TWG with the participation of concerned Regional Offices shall conduct regular monitoring and evaluation of the program subject to availability of funds.

V. Separability Clause

If any part or provision of this CMO shall be held invalid, other provisions hereof which are not affected shall continue to be in force and effect.

VI. Repealing Clause

All or other existing orders and memoranda issued by the Commission, which are contrary to, or inconsistent with any of the provisions of this CMO will be deemed repealed or modified accordingly.

VII. Effectivity

This CMO shall take effect immediately upon approval by the Commission and 15 days after its publication in the Official Gazette.

Signed this 6th day of May 2015 in Quezon City, Philippines.

 

(SGD.) PATRICIA B. LICUANAN, Ph.D.Chairperson

Annexes available upon request.