Guidelines on Court Communications/Issuances

December 3, 2007

CTA ADMINISTRATIVE CIRCULAR NO. 04-07

ESTABLISHING GUIDELINES ON COURT COMMUNICATIONS/ISSUANCES

WHEREAS, classification and filing of administrative court communications/issuances are important parts of improving overall Court operations;

WHEREAS, there is a need to set classifications on various ordinances of the Court;

NOW, THEREFORE, in view of the above and in the interest of the service, the following guidelines are established:

TYPES OF ISSUANCES	EXPLANATORY NOTES
CTA CIRCULAR	All CTA issuances prescribing policies,
	rules and regulations in direct relation to
	the adjudicatory functions of the Court
	for the guidance of and compliance by
	litigants, petitioners, and respondents,
	normally originating from the Office of
	the Clerk of Court.
ADMINISTRATIVE CIRCULAR	CTA policies on government/judiciary-
	wide programs, systems and procedures
	for the guidance of and compliance by all
	court officers and employees, normally
	originating from the Office of
	Administrative and Finance Services.
MEMORANDUM ORDER	CTA issuances on matters of
	administrative details concerning a
	particular officer or office, normally
	originating from the Office of
	Administrative and Finance Services.
ADMINISTRATIVE ORDER	CTA issuances on particular aspects of
	internal administrative matters, in
	accordance with government judiciary
	programs/projects for the information
	of and compliance by court officers
	and employees, normally originating
	from the Office of Administrative and
	Finance Services.
OFFICE ORDER	CTA issuances directed to particular
	offices, officials, or employees,
	affecting specific matters including
	assignments, detail and transfer of
	personnel, for observance or
	compliance by all concerned, normally
	originating from the Office of
	Administrative and Finance Services.

All of the above issuances shall be made in four (4) original copies, furnished to the following for safekeeping: 1-Office of the Presiding Justice, 2-Administrative & Finance Services Office, 3-Internal Audit Service and 4-Library. The resident COA auditor and all other CTA offices shall be furnished photocopies thereof.

All other communications or papers of significance/importance to the Court pertaining to administration and/or financial matters, the originating units including the Office of the Justices, shall always retain a file and forward a copy to the Office of Administrative and Finance Services and the Internal Audit Service. Likewise, those documents received from the Supreme Court and other government agencies should also be forwarded to the same offices and the unit concerned should keep the original for their file. AEHCDa

For strict and immediate compliance.

Issued on December 3, 2007.

(SGD.) ERNESTO D. ACOSTAPresiding JusticeCourt of Tax Appeals