Guidelines in the Conduct of Test for Computer Server

January 7, 2017

PNP MEMORANDUM CIRCULAR NO. 2017-005

GUIDELINES IN THE CONDUCT OF TEST FOR COMPUTER SERVER

1. REFERENCES:

a. Republic Act (RA) No. 9184 entitled "An Act Providing for the Modernization, Standardization and Regulation of the Procurement Activities of the Government and for Other Purposes, and its Revised Implementing Rules and Regulations"; AcICHD

b. RA No. 7394 entitled "The Consumer Act of the Philippines";

c. Commission on Audit Government Accounting and Auditing Manual Volume I;

d. Commission on Audit Revised Manual on Inspection;

e. Government Procurement Policy Board (GPPB) Guidelines on the Establishment of Procurement Systems and Organizations (Volume 1);

f. GPPB Manual of Procedures for the Procurement of Goods and Services (Volume 2);

g. Commission on Audit Memorandum No. 98-023 (Revised Manual on Inspection);

h. NAPOLCOM Resolution No. 2009-654 entitled "Approving the Standard Specifications for Computer Server";

i. PNP Memorandum Circular No. 2015-015 entitled "Policy Guidelines in the Conduct of Test and Evaluation"; and

j. Mission and Functions of the Directorate for Research and Development.

2. RATIONALE:

The Directorate for Research and Development (DRD), as an independent research and testing facility of the PNP, shall conduct test of clothing, materiel, weapons, vehicles, and equipment required by the PNP.

3. PURPOSE:

This Memorandum Circular (MC) sets forth the policy guidelines in the conduct of test for Computer Server to ascertain whether the procured items conform with the requirements as provided for under the bidding documents and the minimum specifications as approved by the NAPOLCOM.

4. SCOPE AND APPLICATION:

This MC shall be applicable in the conduct of post-qualification test and during inspection and acceptance test of computer server. caITAC

5. DEFINITION OF TERMS:

a. Application is a computer program designed to perform a group of coordinated functions, tasks, or activities for the benefit of the user.

b. Application server is a software framework that provides both facilities to create web applications and a server environment to run them.

c. Backup server is a type of server that enables the backup of data, files, applications and/or databases on a specialized in-house or remote server. It combines hardware and software technologies that provide backup storage and retrieval services to connected computers, servers or related devices.

d. Blade server is a server chassis housing multiple thin, modular electronic circuit boards, known as server blades. Each blade is a server in its own right, often dedicated to a single application.

e. Database server is a computer program that provides database services to other computer programs or computers, as defined by the client-server model. The term may also refer to a computer dedicated to running such a program. Database management systems frequently provide database server functionality, and some DBMSs (e.g., MySQL) rely exclusively on the client-server model for database access.

f. Computer Memory contains both the Read Access Memory (RAM) and Read Only Memory (ROM) which interact in their own way with the data that they store and process.

g. Disk Drives are devices that store information on a metal or plastic disk. The disk preserves the information even when your computer is turned off.

h. Domain Controller (DC) is a server that responds to security authentication requests within a compatible server domain.

i. File server (or fileserver) is a computer attached to a network that has the primary purpose of providing a location for shared disk access, i.e., shared storage of computer files (such as documents, sound files, photographs, movies, images, databases, etc.) that can be accessed by the workstations that are attached to the same computer network. TAIaHE

j. HTTP is the acronym for Hypertext Transfer Protocol. It is an application protocol for distributed, collaborative, hypermedia information systems. It is the foundation of data communication for the World Wide Web.

k. HTML is the acronym for Hypertext Markup Language. It is the major markup language used to display Web pages on the Internet. In other words, Web pages are composed of HTML, which is used to display text, images or other resources through a Web browser. All HTML are plain texts, meaning they are compiled and may be read by humans.

l. Keyboard is used mainly for typing text into your computer. Like the keyboard on a typewriter it has keys for letters and numbers, but it also has special keys.

m. Modem is used to connect a computer to the Internet. A modem is a device that sends and receives computer information over a telephone line or high-speed cable. Modems are sometimes built into the system unit, but higher-speed modems are usually separate components.

n. Monitor is a device that displays information in visual form, using text and graphics. The portion of the monitor that displays the information is called the screen. Like a television screen, a computer screen can show still or moving pictures.

o. Motherboard is the physical arrangement in a computer that contains the computer's basic circuitry and components. On the typical motherboard, the circuitry is imprinted or affixed to the surface of a firm planar surface.

p. Mouse is a device that controls the movement of the cursor or pointer on a display screen.

q. Networking is a telecommunications network which allows computers to exchange data. In computer networks, networked computing devices pass data to each other along network links (data connections). The connections between nodes are established using either cable media or wireless media. The best-known computer network is the Internet. ICHDca

r. Network Operating System is used to refer to two rather different concepts:

1) A specialized operating system for a network device such as router, switch or firewall; and

2) An operating system oriented to computer networking, to allow shared file and printer access among multiple computers in a network, to enable the sharing of data, users, groups, security, applications, and other networking functions. Typically over a local area network (LAN), or private network.

s. Power Supply provides components with electric power. The term usually pertains to devices integrated within the component being powered. For example, computer power supplies convert AC current to DC current and are generally located at the rear of the computer case, along with at least one fan.

t. Processor is the logic circuitry that responds to and processes the basic instructions that drive a computer. The term processor has generally replaced the term central processing unit (CPU). The processor in a Computer Server or those embedded in small devices is often called a microprocessor.

u. Proxy Server is a server (a computer system or an application) that acts as an intermediary for requests from clients seeking resources from other servers. A client connects to the proxy server, requesting some service, such as a file, connection, web page, or other resource available from a different server and the proxy server evaluates the request as a way to simplify and control its complexity. Proxies were invented to add structure and encapsulation to distributed systems. Today, most proxies are web proxies, facilitating access to content on the World Wide Web and providing anonymity.

v. RAID is an acronym for Redundant Array of Independent Disks. It is a technology used for data to mirror one or more disks in the same array, so that if one disk fails, the data is preserved.

w. Rack-mounted Server is a computer dedicated to be used as a server and designed to be installed in a framework called a rack. The rack contains multiple mounting slots called bays, each designed to hold a hardware unit secured in place with screws. cDHAES

x. Software are the programs and routines for a computer or the program material for an electronic device which make it run.

y. Uninterruptible Power Supply (UPS) is a device that allows a computer to keep running for at least a short time when the primary power source is lost. It also provides protection from power surges.

z. Video Controller (VDC) is an integrated circuit which is the main component in a video signal generator. It is the device responsible for the production of a TV video signal in a computing or game system.

aa. Web Server is a computer system that processes requests via HTTP the basic network protocol used to distribute information on the World Wide Web. The term can refer to the entire system, or specifically to the software that accepts and supervises the HTTP requests.

bb. Wireless Networking is a method of connecting various equipment without the need of cables or wires.

cc. World Wide Web is a network of online content that is formatted in HTML and accessed via HTTP. The term refers to all the interlinked HTML pages that can be accessed over the Internet. The World Wide Web was originally designed in 1991 by Tim Berners-Lee while he was a contractor at CERN. It is most often referred to simply as "the Web."

6. GUIDELINES:

a. General:

1) The DRD, shall function as independent testing facility of the PNP. As required, its personnel shall perform their duties pursuant to the mandates of PNP Memorandum Circular No. 2015-015; 1

2) In case the Bids and Awards Committee (BAC) or the Committee on Inspection and Acceptance (CIA) designate the DRD personnel as member of the Technical Working Group (TWG), the designation shall at all times be covered by appropriate Letter Orders. Accordingly, the designated personnel shall cease to perform his functions as personnel of the DRD, but shall instead perform his task as member of the TWG for Post-qualification or TWG for Inspection and Acceptance; TCAScE

3) The composition of the Technical Working Group (TWG) for the conduct of Post-Qualification Test and the TWG for Inspection and Acceptance shall be meticulously selected by the BAC or the CIA. The TWG shall be headed by the most senior Police Commissioned Officer (PCO) who shall be appointed by the BAC in case of post-qualification test, or the CIA, in case of inspection and acceptance test.

 The Chief of the concerned Division of the End-User Unit or other competent PCO from the same Office shall be automatically selected as member of the TWG. To strengthen check and balance, in no case shall a member of the TWG for post-qualification be selected as member of the TWG for Inspection and Acceptance.

4) The post-qualification test and the conduct of inspection and acceptance test shall be based on the most recent standard specifications issued by the National Police Commission (NAPOLCOM) for computer server and the number of sample items to be tested shall be clearly reflected in the bidding documents.

 Additional technical requirements imposed by the BAC may only be considered in the conduct of test if the same are properly reflected in the bidding documents or in its supplemental bid bulletin (SBB). Likewise, in case there is a need to conduct additional tests, which are not included in the approved test parameters, the same may be allowed only if the additional test parameters are properly reflected in the bidding documents or in its SBB.

5) Administrative and operational expenses for the conduct of post-qualification and test and evaluation shall only be imposed upon the supplier if the same were included in the computation of the Approved Budget for the Contract and integrated in the preparation of the Project Procurement Management Plan. If such expenses were not considered therein, the same may be charged to the proceeds of the sale of the bid documents as indirect cost or administrative cost allocated to the bidding activities, pursuant to GPPB Resolution No. 04-2012. 2 ASEcHI

6) Consistent with the "pass or fail criteria," non-compliance with the NAPOLCOM approved standard specification during post-qualification test is a ground for post-disqualification.

 If during the inspection and acceptance test, the items delivered by the supplier failed to pass any test and/or inspection or do not conform to the specifications, the same shall be subject to the provision of Clause 16.4 of the General Conditions of the Contract of the Philippine Bidding Documents.

7) Samples submitted for post-qualification and test and evaluation shall not be considered part of the delivered items, unless otherwise specifically provided in the bidding documents. Except in cases where samples are considered part of the delivered items or when a Motion for Reconsideration is filed by the suppliers with the BAC or CIA, all samples submitted shall be returned to the suppliers immediately after the termination of the post-qualification or test and evaluation.

8) All the members of the TWG shall sign the result of the post-qualification test. In case there are disagreements on the findings of the TWG, the member who did not conform to the findings/result is allowed not to sign the report, provided that he will submit his written explanation, which shall be attached to the report of the TWG.

The report of the TWG on post-qualification shall be submitted to the BAC; while the outcome of the inspection and acceptance test shall be submitted by the TWG to the IAC, copy furnished TDRD and the end-user unit.

b. Test Proper:

1) Phase I — Visual/Dimensional/Technical Inspection/Test

a) Purpose: To determine the completeness and correctness of the Computer Server based on the requirements specified by the Requesting Party (e.g., NAPOLCOM-approved specifications, The Revised Manual on Inspection, other requirements indicated in the bidding documents, etc.). cTDaEH

b) Procedure: Examination of Computer Server to ascertain completeness and correctness based on the requirements specified by the Requesting Party (e.g., NAPOLCOM-approved specifications, The Revised Manual on Inspection, other requirements indicated in the bidding documents, etc.):

DESCRIPTION	PROCEDURE
Brand	Based on visual inspection
Model	Based on visual inspection
Serial Number	Based on visual inspection
Category	Based on certification
Processor	Based on system inspection
Motherboard	Based on system inspection
Type	Based on visual inspection
Memory	Based on system inspection
Video Controller	Based on system inspection
Display	Based on visual and dimensional inspections
RAID	Based on system inspection
Hard Disk	Based on system inspection
Optical Drive	Based on visual/system inspection (optional for blade and rack-mount servers)
I/O Expansion Slot	Based on visual inspection
Keyboard/Mouse	Based on visual inspection
Networking	Based on system inspection
Wireless Network	Based on visual/system inspection
Power Supplies	Based on visual inspection
Software	(For Anti-Virus) Based on certification
(For Networking OS) Based on certification
Blade	Blade Servers should be:
Enclosure/Chassis	• Compatible with blade servers
• Provided with minimum of eight blade-type device bays
• Provided with DVD-RW accessible in each server or better
• Provided with KVM, USB, Ethernet ports and/or other interfaces
• Provided with minimum of four hot-swap and redundant blowers that are suitable for cooling blade servers/devices in the enclosure
Based on visual inspection
Accessories	Based on visual inspection
Warranty	Based on contract

c) Standard: The Computer Server should be complete and correct based on the requirements specified by the Requesting Party (e.g., NAPOLCOM-approved specifications, The Revised Manual on Inspection, other requirements indicated in the bidding documents, etc.). ITAaHc

2) Phase II — Functional Test

a) Purpose: To determine if the Computer Server is functioning based on its intended purpose.

b) Procedure: Turn on the Computer Server and check the functionality of the following:

b.1) Processor;

b.2) Monitor;

b.3) RAID;

b.4) Keyboard;

b.5) Mouse;

b.6) Optical Drive;

b.7) I/O Expansion Slot;

b.8) Networking;

b.9) Wireless Network (if applicable);

b.10) AVR (if applicable);

b.11) UPS;

b.12) Network Operating system;

b.13) Anti-Virus; and

b.14) Blade Enclosure/Chassis.

Note: The test shall use utilities software to check the memory, CPU and other components of the computer. cSaATC

c) Standard: The Computer Server should be functioning based on its intended purpose.

c.1) Processor: Should be running/operating properly;

c.2) Monitor: Should be able to display the function of the Processor;

c.3) RAID: Should be capable to mirror on one or more disks in the same array;

c.4) Keyboard: All keys pressed should be displayed in the Monitor;

c.5) Mouse:

c.5.a) The Mouse pointer should follow the motion/movement as it is dragged;

c.5.b) The file/data should move up and down as the Mouse is scrolled up and down; and

c.5.c) The Menus should be displayed as the left and right buttons of the Mouse is clicked.

c.6) Optical Drive: Should be able to read and/or record data on the optical disk;

c.7) I/O Expansion Slot: Should be able to connect components on the computer main board to each other, and also provides an expansion bus to install add-in cards;

c.8) Wired Networking: Should be able to connect to a network/internet using UTP cable;

c.9) Wireless Network (if applicable): Should be able to connect to a network/internet;

c.10) AVR (if applicable): Should be able to regulate the flow of electricity;

c.11) UPS (if applicable): Should be able to provide back-up power supply in sudden power outage; CHTAIc

c.12) Network Operating System: Should be able to enable the sharing of data, users, groups, security, applications, and other networking functions; and

c.13) Anti-Virus: Should be able to provide protection from computer viruses, malwares, and other threats that damage files/data.

 

Computer Parts/Peripherals	Findings/Observations

 

3) Phase III — Durability Test

a) Processor

a.1) Purpose:

a.1.a) To determine if the Processor will not encounter any malfunction during mission critical operations;

a.1.b) To determine if the Processor parts/peripherals do not have errors; and

a.1.c) To determine if the Processor will operate after an event of sudden power outage.

a.2) Test Condition:

a.2.a) The Computer Server should not be attached to AVR and/or UPS; and

a.2.b) Use of external cooling system is not allowed. cHDAIS

a.3) Procedure:

a.3.a) The Processor is continuously turned on for 120 hours (five days);

a.3.b) Run software application;

a.3.c) After 120 hours (five days), unplug the Processor from the power supply without proper shutdown procedure; and

a.3.d) Turn on the Processor after five minutes from unplugging.

a.4) Standard:

a.4.a) The Processor should not encounter any malfunction;

a.4.b) There should have no errors to be noted by the software application; and

a.4.c) The Processor should be able to operate properly after an event of sudden power outage:

Standard	Findings/Observations

b) Monitor

b.1) Purpose: To determine the robustness of the Monitor for mission critical operations.

b.2) Procedure: The Monitor is continuously turned on for 120 hours (five days).

b.3) Standard: The Monitor display should not malfunction (e.g., distorted images, wrong colors, unusual pixilation, etc.).

Findings/Observations

c) AVR (if applicable) EATCcI

c.1) Purpose: To determine if the AVR can regulate voltage from the main power source.

c.2) Test Condition: Through a Voltmeter, record the voltage rating of the power source.

c.3) Procedure:

c.3.a) Plug the AVR to the power source and turn it on; and

c.3.b) Observe the voltage rating of the AVR for one minute.

c.4) Standard: The voltage rating of the AVR should not be more than +/-2 volts.

 

Power Source	AVR Voltage Rating/Reading	Findings/Observations

 

d) UPS

d.1) Purpose: To determine if the UPS can provide power to the Computer Server for 30 minutes during power outage.

d.2) Test Condition: Ensure that the UPS connected to the Computer Server is fully charged.

d.3) Procedure: ISHCcT

d.3.a) Plug the UPS to the main power supply and turn it on for five minutes;

d.3.b) Unplug the UPS from the main power supply after five minutes;

d.3.c) Observe the UPS for 30 minutes.

d.4) Standard: The UPS should be able to provide power to the Computer Server for 30 minutes during power outage.

7. RESCISSION:

All other test procedures, guidelines or Standard Operating Procedure (SOP) contrary to or inconsistent with the provisions of this MC are hereby rescinded, modified or amended accordingly.

8. EFFECTIVITY:

This MC shall take effect after 15 days from filing a copy thereof at the UP Law Center in consonance with Section 3, Chapter 2, Book VII of Executive Order 292 otherwise known as the "Revised Administrative Code of 1987," as amended.

(SGD.) RONALD M. DELA ROSAPolice Director GeneralChief, PNP

Footnotes

1.Policy Guidelines in the Conduct of Test and Evaluation.

2. Approving and Adopting the Guidelines on the Sale of Bidding Documents.