Guidelines for the Collection and Reporting System of Fiduciary Fund

NLRC Memorandum Circular No. 04-01-13Apr 2, 2013Other Rules and Procedures4 min read

The NLRC Memorandum Circular No. 04-01-13 establishes guidelines for the collection and reporting system of fiduciary funds at the National Labor Relations Commission (NLRC). It outlines detailed procedures for the preparation, submission, and validation of assessment forms and payment slips associated with collectible fees. The memo mandates that daily reports be submitted to the NLRC Accounting Unit, including abstracts of collections and deposits, as well as verification of these transactions. It emphasizes strict compliance with reporting timelines to ensure accurate financial tracking and accountability within the NLRC's fiduciary operations.

Quick Answers

What is Guidelines for the Collection and Reporting System of Fiduciary Fund about?

What type of law is NLRC Memorandum Circular No. 04-01-13?

Guidelines for the Collection and Reporting System of Fiduciary Fund (NLRC Memorandum Circular No. 04-01-13) is a Philippine Other Rules and Procedures enacted by the Congress of the Philippines.

When was Guidelines for the Collection and Reporting System of Fiduciary Fund enacted?

Guidelines for the Collection and Reporting System of Fiduciary Fund (NLRC Memorandum Circular No. 04-01-13) was enacted on Apr 2, 2013.

What is the citation for Guidelines for the Collection and Reporting System of Fiduciary Fund?

Guidelines for the Collection and Reporting System of Fiduciary Fund, NLRC Memorandum Circular No. 04-01-13, Apr 2, 2013 (Philippines)

April 2, 2013

NLRC MEMORANDUM CIRCULAR NO. 04-01-13

GUIDELINES FOR THE COLLECTION AND REPORTING SYSTEM OF FIDUCIARY FUND

To strengthen control measures on the collections and deposits for Fiduciary/Trust and General Fund of the NLRC with the UCPB in view of the Over-the-Counter-Collection Facility under Memorandum of Agreement in 2009, the following guidelines and procedures is hereby prescribed:

I.	Collection Procedures:

Process	Responsible	Time Frame
				Person/Office

1.	Preparation of Assessment Form (AF)		(Process 1 to 7-
	— two (2) copies (cashier and file copy)		One (1) hour)
	for collectible fees pursuant to En Banc
	Resolution No. 19-11, series of 2011
	by the following offices:

	A.	Nominal Fees

	•	Office of Labor Arbiters	Labor Arbitration Associate	Upon receipt of
				Deputy Executive Clerk	document for
	•	Divisions 1-6, Commission	Unit Head	processing
		Proper	Financial & Management
				Division
	•	Receiving Unit, NCR and
		Main Office

	•	General Services (e.g.,
		posting of bid bond,
		refund/payment of cash
		advances, overpayments
		and disallowances)

	B.	Posting of Cash Bonds (Appeal
		Bond), Voluntary Compliance to
		the Decision/Resolution/Order.

		In case of posting of appeal	The Receiving Section	Upon Request of
		bond or voluntary compliance		the respondent
		to the decision/resolution/order
		of the Commission, the	The respondent individual	Upon securing
		respondent shall proceed	or company	AF
		directly to the Receiving
		Section, Ground Floor
		to get a AF for him/her
		to fill up the amount
		he/she intends to pay
		as appeal bond or
		voluntary compliance
		to the judgment awards
		in the decision/resolution/
		order of the Commission.

	C.	Garnishments & Proceeds from
		Levied Property as Enforcement
		of the Monetary Judgment
		Awards in the Decision/Resolution/
		Order of the Commission.

		In case of collections (Cash or	Sheriff/Acting Sheriff	Upon receipt of
		Manager's Check) from		the garnished
		garnishments or proceeds of		amount or
		levied property by the		proceeds of
		Sheriff/Acting Sheriff, this		levied property.
		Commission, AF shall be
		prepared by the Sheriff/
		Acting Sheriff who
		made such garnishment.

2.	Presentation of Assessment Form to	Payor	Immediately
	the Cashier's Office		upon issuance of
					the AF

3.	Issuance to the Payor of a Pre-	Cashier	Upon receipt of
	Numbered Order of Payment		the AF
	(OP) and Payment Slip Form
	which shall be assigned same
	number as that of OP —
	three (3) copies.

4.	Tender of payment of fees to the	Payor	Immediately
	UCPB as reflected in the OP and		upon receipt of
	Payment Slip (PS).		the OP and PS

5.	Validation and acceptance of	UCPB Teller	Upon payment
	payments by UCPB

6.	Presentation of the machine validated	Payor	Simultaneously
	PS which shall serve as the official		after payment
	receipt to the concerned office.

7.	Attachment of the photocopied PS to	Same responsible person	Upon
	the records of the case.	enumerated in #1	presentation of
					the machine
					validated PS
II.	Reporting Procedures:

1.	Submission of Daily Reports to
	the NLRC Accounting Unit:

	A.	Abstract of Collections and	UCPB	Daily — in the
		Deposits (ACD) and		morning of the
		Summary of Collections and		next banking day
		Deposits (SCD) in two (2) copies
		together with the supporting
		documents such as Order of Payments,
		Payment Slips and report of remittances
		to BTr for general fund collections

	B.	Daily Report of Order of Payment	Cashier	Daily — in the
		Issued (DROPI) in two (2) copies		morning of the
		together with the copies of Order of		following day
		Payments and Assessment Form

2.	Verification and Recording of	Accountant
	Collections in the Books of
	Accounts and Submission of
	Reports to the Commission on
	Audit (COA).

	•	Verification of the correctness of daily		Daily upon
		ACD, SCD, DROPI and completeness		receipt of the
		of supporting documents		reports

	•	Preparation of Journal Entry		Simultaneously
		Voucher (JEV) to record the		within the day
		transactions		after verification
					of the
	•	Recording of JEV to Cash		correctness of
		Receipts Journal (CRJ) and		the reports
		posting to the General Ledger
		(GL)

	•	Posting of trust/fiduciary fund
		collections to the Subsidiary Ledger
		(SL) and e-Trust Fund Tracking System

	•	Submission of the following reports
		to the Commission on Audit:

		i.	Duplicate copy of JEV		On or before the
					10th day of the
		ii	Original copy of ACD		succeeding month

		iii	Summary of Collections and
			Deposits

		iv.	Order of Payments

		v.	Payment Slips

		vi.	Assessment Forms

For strict compliance.

(SGD.) GERARDO C. NOGRALESChairman

Cite This Law

Standard Citation

Guidelines for the Collection and Reporting System of Fiduciary Fund, NLRC Memorandum Circular No. 04-01-13, Apr 2, 2013 (Philippines)

Bluebook Style

Guidelines for the Collection and Reporting System of Fiduciary Fund, NLRC Memorandum Circular No. 04-01-13 (Phil. 2013)

Guidelines for the Collection and Reporting System of Fiduciary Fund

NLRC Memorandum Circular No. 04-01-13Apr 2, 2013Other Rules and Procedures4 min read

Quick Answers

What is Guidelines for the Collection and Reporting System of Fiduciary Fund about?

What type of law is NLRC Memorandum Circular No. 04-01-13?

Guidelines for the Collection and Reporting System of Fiduciary Fund (NLRC Memorandum Circular No. 04-01-13) is a Philippine Other Rules and Procedures enacted by the Congress of the Philippines.

When was Guidelines for the Collection and Reporting System of Fiduciary Fund enacted?

Guidelines for the Collection and Reporting System of Fiduciary Fund (NLRC Memorandum Circular No. 04-01-13) was enacted on Apr 2, 2013.

What is the citation for Guidelines for the Collection and Reporting System of Fiduciary Fund?

Guidelines for the Collection and Reporting System of Fiduciary Fund, NLRC Memorandum Circular No. 04-01-13, Apr 2, 2013 (Philippines)

April 2, 2013

NLRC MEMORANDUM CIRCULAR NO. 04-01-13

GUIDELINES FOR THE COLLECTION AND REPORTING SYSTEM OF FIDUCIARY FUND

I.	Collection Procedures:

Process	Responsible	Time Frame
				Person/Office

1.	Preparation of Assessment Form (AF)		(Process 1 to 7-
	— two (2) copies (cashier and file copy)		One (1) hour)
	for collectible fees pursuant to En Banc
	Resolution No. 19-11, series of 2011
	by the following offices:

	A.	Nominal Fees

	•	Office of Labor Arbiters	Labor Arbitration Associate	Upon receipt of
				Deputy Executive Clerk	document for
	•	Divisions 1-6, Commission	Unit Head	processing
		Proper	Financial & Management
				Division
	•	Receiving Unit, NCR and
		Main Office

	•	General Services (e.g.,
		posting of bid bond,
		refund/payment of cash
		advances, overpayments
		and disallowances)

	B.	Posting of Cash Bonds (Appeal
		Bond), Voluntary Compliance to
		the Decision/Resolution/Order.

		In case of posting of appeal	The Receiving Section	Upon Request of
		bond or voluntary compliance		the respondent
		to the decision/resolution/order
		of the Commission, the	The respondent individual	Upon securing
		respondent shall proceed	or company	AF
		directly to the Receiving
		Section, Ground Floor
		to get a AF for him/her
		to fill up the amount
		he/she intends to pay
		as appeal bond or
		voluntary compliance
		to the judgment awards
		in the decision/resolution/
		order of the Commission.

	C.	Garnishments & Proceeds from
		Levied Property as Enforcement
		of the Monetary Judgment
		Awards in the Decision/Resolution/
		Order of the Commission.

		In case of collections (Cash or	Sheriff/Acting Sheriff	Upon receipt of
		Manager's Check) from		the garnished
		garnishments or proceeds of		amount or
		levied property by the		proceeds of
		Sheriff/Acting Sheriff, this		levied property.
		Commission, AF shall be
		prepared by the Sheriff/
		Acting Sheriff who
		made such garnishment.

2.	Presentation of Assessment Form to	Payor	Immediately
	the Cashier's Office		upon issuance of
					the AF

3.	Issuance to the Payor of a Pre-	Cashier	Upon receipt of
	Numbered Order of Payment		the AF
	(OP) and Payment Slip Form
	which shall be assigned same
	number as that of OP —
	three (3) copies.

4.	Tender of payment of fees to the	Payor	Immediately
	UCPB as reflected in the OP and		upon receipt of
	Payment Slip (PS).		the OP and PS

5.	Validation and acceptance of	UCPB Teller	Upon payment
	payments by UCPB

6.	Presentation of the machine validated	Payor	Simultaneously
	PS which shall serve as the official		after payment
	receipt to the concerned office.

7.	Attachment of the photocopied PS to	Same responsible person	Upon
	the records of the case.	enumerated in #1	presentation of
					the machine
					validated PS
II.	Reporting Procedures:

1.	Submission of Daily Reports to
	the NLRC Accounting Unit:

	A.	Abstract of Collections and	UCPB	Daily — in the
		Deposits (ACD) and		morning of the
		Summary of Collections and		next banking day
		Deposits (SCD) in two (2) copies
		together with the supporting
		documents such as Order of Payments,
		Payment Slips and report of remittances
		to BTr for general fund collections

	B.	Daily Report of Order of Payment	Cashier	Daily — in the
		Issued (DROPI) in two (2) copies		morning of the
		together with the copies of Order of		following day
		Payments and Assessment Form

2.	Verification and Recording of	Accountant
	Collections in the Books of
	Accounts and Submission of
	Reports to the Commission on
	Audit (COA).

	•	Verification of the correctness of daily		Daily upon
		ACD, SCD, DROPI and completeness		receipt of the
		of supporting documents		reports

	•	Preparation of Journal Entry		Simultaneously
		Voucher (JEV) to record the		within the day
		transactions		after verification
					of the
	•	Recording of JEV to Cash		correctness of
		Receipts Journal (CRJ) and		the reports
		posting to the General Ledger
		(GL)

	•	Posting of trust/fiduciary fund
		collections to the Subsidiary Ledger
		(SL) and e-Trust Fund Tracking System

	•	Submission of the following reports
		to the Commission on Audit:

		i.	Duplicate copy of JEV		On or before the
					10th day of the
		ii	Original copy of ACD		succeeding month

		iii	Summary of Collections and
			Deposits

		iv.	Order of Payments

		v.	Payment Slips

		vi.	Assessment Forms

For strict compliance.

(SGD.) GERARDO C. NOGRALESChairman

Cite This Law

Standard Citation

Guidelines for the Collection and Reporting System of Fiduciary Fund, NLRC Memorandum Circular No. 04-01-13, Apr 2, 2013 (Philippines)

Bluebook Style

Guidelines for the Collection and Reporting System of Fiduciary Fund, NLRC Memorandum Circular No. 04-01-13 (Phil. 2013)

Guidelines for the Collection and Reporting System of Fiduciary Fund

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