Filling-Up of the Positions to be Vacated by Reason of Compulsory Retirement of Lower Court Officials and Personnel

May 7, 2003

OCA CIRCULAR NO. 46-03

 

Pursuant to a Resolution of the Court En Banc dated April 9, 1987, "Re: Appointment to Vacant Position in the Judiciary, " the Office of the Court Administrator lays down for observance of all concerned, the following guidelines in acceptance of applications to resulting vacant positions existing due to the compulsory retirement, in order to minimize the delay in filling-up.

1. The Presiding Judge/Acting Presiding Judge shall cause the posting of the resulting vacancy in advance at least ninety (90) days before the compulsory date of retirement in at least three (3) conspicuous places of their respective offices indicating the period of acceptance of application. Acceptance of application shall be reckoned on the date it was posted and shall end-up thirty (30) days before the compulsory retirement date. ACcaET

2. The Presiding Judge/Acting Presiding Judge shall accept applicants aspiring for the resulting vacant position either within or outside the branch/office, including qualified next-in-rank employees. No applications shall be accepted after the specified period except for those applicant who directly forwarded their application to the Supreme Court and referred to the Presiding Judge/Acting Presiding Judge for comment and recommendation. These applications shall be received by the Supreme Court through the Office of the Court Administrator (OCA) within the period of acceptance of application.

3. The Presiding Judge/Acting Presiding Judge shall conduct preliminary evaluation of all applicants. Those initially found qualified and who meets the minimum qualification requirement of said vacancy shall be considered. For guidance and reference quoted herewith are the Qualification Standards for each position.

4. The Presiding Judge/Acting Presiding Judge shall submit to the Supreme Court their recommendee for appointment to the resulting vacancy together with all other applicants received in their court through the Executive Judge. The Executive Judge shall within five (5) days from receipt thereof transmit the same to the Office of the Court Administrator through the Office of Administrative Services for inclusion in the deliberation of the Selection and Promotion Board for the Lower Courts (SPB-LC), thirty (30) days before the compulsory retirement date.

5. The Presiding Judge/Acting Presiding Judge shall see to it that the applications forwarded to the Supreme Court must be accompanied by the following:

A. Duly accomplished Personal Data Sheet (2 copies with picture).

B. Certified Xerox copy of eligibility, if necessary.

C. Certified Xerox copy of transcript of school records.

D. Certified Xerox copy of Birth Certificate.

E. Certificate of Posting of Vacancy issued by the Presiding Judge.

6. Amended Qualification Standards as of August 10, 1999. DTISaH

Position Title	SG	Salary	Educational	Experience	Training
		Rate	Requirement	Requirement	Requirement	Eligibility
Clerk of Court	26	257,388	Bachelor of	3-years of	16-hours	RA 1080
VII			Laws	relevant	of relevant
				experience	training
Clerk of Court	25	247,488	Bachelor of	2-years of	8-hours of	RA 1080
VI			Laws	relevant	relevant
				experience	training
Clerk of Court	24	237,972	Bachelor of	1-year of	4-hours of	RA 1080
V			Laws	relevant	relevant
				experience	training
Clerk of Court	23	228,804	Bachelor of	2-years of	8-hours of	Career
IV			Laws	relevant	relevant	Service
				experience	training	(Professional)
						Second Level
						Eligibility
Clerk of Court	22	220,008	Bachelor of	1-year of	4-hours of	Career
III			Laws	relevant	relevant	Service
				experience	training	(Professional)
						Second Level
						Eligibility
Clerk of Court	18	181,044	Bachelor's	None	None	Career
II			degree	Required	Required	Service
			relevant to			(Professional)
			the job			Second Level
						Eligibility
Administrative	24	237,972	Masteral	4-years of	24 hours	Career
Officer V			Degree	relevant	of relevant	Service
				experience	training	(Professional)
						Second Level
						Eligibility
Records Officer	24	237,972	Masteral	4-years of	24 hours	Career
V			Degree	relevant	of relevant	Service
				experience	training	(Professional)
						Second Level
						Eligibility
Administrative	22	220,008	Bachelor's	3-years of	16-hours	Career
Officer IV			Degree	relevant	of relevant	Service
				experience	training	(Professional)
						Second Level
						Eligibility
Records Officer	22	220,008	Bachelor's	3-years of	16-hours	Career
IV			Degree	relevant	of relevant	Service
				experience	training	(Professional)
						Second Level
						Eligibility
Social Welfare	18	181,044	Bachelor's	2-years of	8-hours of	Career
Officer III			Degree	relevant	relevant	Service
			relevant to	experience	training	(Professional)
			the job			Second Level
						Eligibility
Records Officer	18	181,044	Bachelor's	2-years of	8-hours of	Career
III			Degree	relevant	relevant	Service
				experience	training	(Professional)
						Second Level
						Eligibility
Supply Officer	18	181,044	Bachelor's	2-years of	8-hours of	Career
III			Degree	relevant	relevant	Service
				experience	training	(Professional)
						Second Level
						Eligibility
Administrative	18	181,044	Bachelor's	2-years of	8-hours of	Career
Officer III			Degree	relevant	relevant	Service
				experience	training	(Professional)
						Second Level
						Eligibility
Cashier III	18	181,044	Bachelor's	2-years of	8-hours of	Career
			Degree	relevant	relevant	Service
				experience	training	(Professional)
						Second Level
						Eligibility
Librarian III	18	181,044	Bachelor's	2-years of	8-hours of	RA 1080
			Degree in	relevant	relevant
			Library	experience	training
			Science or
			Information
			Science or
			Bachelor of
			Science in
			Education/
			Arts major in
			Library
			Science
Human	18	181,044	Bachelor's	2-years of	8-hours of	Career
Resource			Degree	relevant	relevant	Service
Management				experience	training	(Professional)
Officer III						Second Level
						Eligibility
Statistician III	18	181,044	Bachelor's	2-years of	8-hours of	Career
			Degree	relevant	relevant	Service
			relevant to	experience	training	(Professional)
			the job			Second Level
						Eligibility
Sheriff VI	18	181,044	Completion	4-years of	24-hours	Career
			of 2-years	relevant	of relevant	Service (Sub-
			studies in	experience	training	Professional)
			college			First Level
						Eligibility
Clerk of Court	15	152,004	Bachelor's	None	None	Career
I			Degree	Required	Required	Service
			relevant to			(Professional)
			the job			Second Level
						Eligibility
Sheriff V	15	152,004	Completion	3-years of	16-hours	Career
			of 2-years	relevant	of relevant	Service (Sub-
			studies in	experience	training	Professional)
			college			First Level
						Eligibility
Records Officer	14	143,388	Bachelor's	1-year of	4-hours of	Career
II			Degree	relevant	relevant	Service
				experience	training	(Professional)
						Second Level
						Eligibility
Supply Officer	14	143,388	Bachelor's	1-year of	4-hours of	Career
II			Degree	relevant	relevant	Service
				experience	training	(Professional)
						Second Level
						Eligibility
Records Officer	10	113,592	Bachelor's	None	None	Career
I			Degree	Required	Required	Service
						(Professional)
						Second Level
						Eligibility
Court Legal	15	152,004	Bachelor's	1-year of	4-hours of	Career
Researcher II			Degree	relevant	relevant	Service
			relevant to	experience	training	(Professional)
			the job			Second Level
						Eligibility
Court Legal	12	127,620	Bachelor's	None	None	Career
Researcher I			Degree	Required	Required	Service
			relevant to			(Professional)
			the job			Second Level
						Eligibility
Human	15	152,004	Bachelor's	1-year of	4-hours of	Career
Resource			Degree	relevant	relevant	Service
Management				experience	training	(Professional)
Officer II						Second Level
						Eligibility
Administrative	15	152,004	Bachelor's	1-year of	4-hours of	Career
Officer II			Degree	relevant	relevant	Service
				experience	training	(Professional)
						Second Level
						Eligibility
Administrative	11	120,396	Bachelor's	None	None	Career
Officer I			Degree	Required	Required	Service
						(Professional)
						Second Level
						Eligibility
Social Welfare	15	152,004	Bachelor's	1-year of	4-hours of	Career
Officer II			Degree	relevant	relevant	Service
			relevant to	experience	training	(Professional)
			the job			Second Level
						Eligibility
Cashier II	14	143,388	Bachelor's	1-year of	4-hours of	Career
			Degree	relevant	relevant	Service
				experience	training	(Professional)
						Second Level
						Eligibility
Statistician II	15	152,004	Bachelor's	1-year of	4-hours of	Career
			Degree	relevant	relevant	Service
			relevant to	experience	training	(Professional)
			the job			Second Level
						Eligibility
Cashier I	10	113,592	Bachelor's	None	None	Career
			Degree	Required	Required	Service
						(Professional)
						Second Level
						Eligibility
Librarian II	14	143,388	Bachelor's	1-year of	4-hours of	RA 1080
			Degree in	relevant	relevant
			Library	experience	training
			Science or
			Information
			Science or
			Bachelor of
			Science in
			Education/
			Arts major in
			Library
			Science
Librarian I	10	113,592	Bachelor's	None	None	RA 1080
			Degree in	Required	Required
			Library
			Science or
			Information
			Science or
			Bachelor of
			Science in
			Educational/
			Arts major in
			Library
			Science
Human	11	120,396	Bachelor's	None	None	Career
Resource			Degree	Required	Required	Service
Management						(Professional)
Officer I						Second Level
						Eligibility
Statistician I	11	120,396	Bachelor's	None	None	Career
			Degree	Required	Required	Service
			relevant to			(Professional)
			the job			Second Level
						Eligibility
Sheriff IV	12	127,620	Completion	1-year of	4-hours of	Career
			of two years	relevant	relevant	Service (Sub-
			studies in	experience	training	Professional)
			college			First Level
						Eligibility
Sheriff III	10	113,592	Completion	None	None	Career
			of two years	Required	Required	Service (Sub-
			studies in			Professional)
			college			First Level
						Eligibility
Interpreter III	12	127,620	Bachelor's	None	None	Career
			Degree	Required	Required	Service
						(Professional)
						Second Level
						Eligibility
Interpreter II	10	113,592	Bachelor's	None	None	Career
			Degree	Required	Required	Service
						(Professional)
						Second Level
						Eligibility
Interpreter I	8	99,528	Completion	None	None	Career
			of two years	Required	Required	Service (Sub-
			studies in			Professional)
			college			First Level
						Eligibility
Court	12	127,620	Completion	2-years of	8-hours of	Career
Stenographer			of two years	relevant	relevant	Service (Sub-
III			studies in	experience	training	Professional)
			college			First Level
						Eligibility
Court	10	113,592	Completion	1-year of	4-hours of	Career
Stenographer			of two years	relevant	relevant	Service (Sub-
II			studies in	experience	training	Professional)
			college			First Level
						Eligibility
Court	8	99,528	Completion	None	None	Career
Stenographer I			of two years	Required	Required	Service (Sub-
			studies in			Professional)
			college			First Level
						Eligibility
Assistant	9	106,488	Completion	1-year of	4-hours of	Career
Statistician			of two years	relevant	relevant	Service (Sub-
			studies in	experience	training	Professional)
			college			First Level
						Eligibility
Clerk IV	8	99,528	Completion	1-year of	4-hours of	Career
			of two years	relevant	relevant	Service (Sub-
			studies in	experience	training	Professional)
			college			First Level
						Eligibility
Human	8	99,528	Completion	1-year of	4-hours of	Career
Resource			of two years	relevant	relevant	Service (Sub-
Management			studies in	experience	training	Professional)
Assistant			college			First Level
						Eligibility
Clerk III	6	86,928	Completion	None	None	Career
			of two years	Required	Required	Service (Sub-
			studies in			Professional)
			college			First Level
						Eligibility
Clerk II	4	74,532	Completion	None	None	Career
			of two years	Required	Required	Service (Sub-
			studies in			Professional)
			college			First Level
						Eligibility
Cash Clerk III	8	99,528	Completion	1-year of	4-hours of	Career
			of two years	relevant	relevant	Service (Sub-
			studies in	experience	training	Professional)
			college			First Level
						Eligibility
Cash Clerk II	6	86,928	Completion	None	None	Career
			of two years	Required	Required	Service (Sub-
			studies in			Professional)
			college			First Level
						Eligibility
Process Server	5	80,496	High School	None	None	None
			graduate	Required	Required	Required
						(MC 11, s. 96-
						cat III)
Junior Process	3	69,012	High School	None	None	None
Server			graduate	Required	Required	Required
						(MC 11, s. 96-
						cat III)
Utility Worker	1	58,080	Must be able	None	None	None
I			to read and	Required	Required	Required
			write			(MC 11, s. 96-
						cat III)

For strict compliance. cCTaSH

(SGD.) PRESBITERO J. VELASCO, JR.Court Administrator