Dropping of the Old Forms in the Submission of the Monthly Reports of Cases and the Submission of the New Forms via Electronic Mail (Email) Starting January 2018

January 17, 2018

OCA CIRCULAR NO. 11-2018

Beginning with the Monthly Report of Cases (MRC) for January 2018, which is due in February 2018, all courts are no longer required to use and submit the old form (Revised SC Form No. 1-2004) as required under Administrative Circular No. 4-2004. All are hereby ORDERED to submit MRCs using only the new form, which is herein updated as of January 2018, as required under Administrative Circular No. 81-2012 dated 17 September 2012, in Portable Document Format (PDF) file via electronic mail (email), to the email address corresponding to your judicial region (please see attached list of email addresses per judicial area). Hard copies will no longer be accepted.

However, courts which have yet to submit their MRCs for December 2017 and/or earlier are hereby ORDERED to immediately submit said reports, using both the old and the new forms, to the Statistical Reports Division (SRD), Court Management Office (CMO).

Printed copies of the MRCs, including attached lists of filed and decided cases, and copies of dismissal orders and decisions, must be on file with the courts and readily available for examination during audits.

Costs and expenses incurred in connection with the submission of the MRC may be charged to the Extraordinary Miscellaneous Expense (EME) of the judge concerned.

Copies of the updated version (January 2018) of the new form for the MRC are available in the Office of the Court Administrator website at http://oca.judiciary.gov.ph under the "Downloads" tab.

Included in the updated version of the new form are bases for classifying cases on Page 2, in accordance with the categories included in the Aging of Pending Cases (Page 4, Item No. XII):

Regional Trial Court General Jurisdiction — Multiple Sala Station

Regional Trial Court General Jurisdiction — Single Sala Station

Regional Trial Court — Family Court

Regional Trial Court — Drugs Court

Regional Trial Court — Commercial Court

First Level Court

For MRC forms with Page 6, you are required to include a list of cases falling under the column, "All Other Criminal Cases/All Other or Other Civil Cases." CAIHTE

Please be REMINDED that "failure to submit the applicable forms shall warrant the withholding of salaries of the judge/s and clerk/s of court/branch clerk/s of court/officer/s-in-charge concerned, without prejudice to whatever administrative sanction the Supreme Court may further impose or criminal action which may be filed against them. The same sanctions shall apply to those submitting reports with incomplete or inaccurate entries. *

For your information, guidance, and strict compliance.

(SGD.) JOSE MIDAS P. MARQUEZCourt Administrator

ATTACHMENT

Judicial Areas	Email Address
REGIONAL TRIAL COURT
RTC-NCJR, Las Piñas, Manila, Muntinlupa, Parañaque, Pasay, Taguig	[email protected]
RTC-NCJR, Caloocan, Malabon, Mandaluyong, Marikina, Navotas, Quezon City, Valenzuela	[email protected]
RTC-NCJR, Makati	[email protected]
RTC-NCJR, Pasig	[email protected]
RTC-1st Judicial Region	[email protected]
RTC-2nd Judicial Region	[email protected]
RTC-3rd Judicial Region	[email protected]
RTC-4th Judicial Region	[email protected]
RTC-5th Judicial Region	[email protected]
RTC-6th Judicial Region	[email protected]
RTC-7th Judicial Region	[email protected]
RTC-8th Judicial Region	[email protected]
RTC-9th Judicial Region	[email protected]
RTC-10th Judicial Region	[email protected]
RTC-11th Judicial Region	[email protected]
RTC-12th Judicial Region	[email protected]
METROPOLITAN TRIAL COURT
MeTC	[email protected]
MUNICIPAL TRIAL COURT IN CITIES
MTCC-1st Judicial Region	[email protected]
MTCC-2nd Judicial Region	[email protected]
MTCC-3rd Judicial Region	[email protected]
MTCC-4th Judicial Region	[email protected]
MTCC-5th Judicial Region	[email protected]
MTCC-6th Judicial Region	[email protected]
MTCC-7th Judicial Region	[email protected]
MTCC-8th Judicial Region	[email protected]
MTCC-9th Judicial Region	[email protected]
MTCC-10th Judicial Region	[email protected]
MTCC-11th Judicial Region	[email protected]
MTCC-12th Judicial Region	[email protected]
MUNICIPAL TRIAL COURT/
MTC/MCTC-1st Judicial Region	[email protected]
MTC/MCTC-2nd Judicial Region	[email protected]
MTC/MCTC-3rd Judicial Region	[email protected]
MTC/MCTC-4th Judicial Region	[email protected]
MTC/MCTC-5th Judicial Region	[email protected]
MTC/MCTC-6th Judicial Region	[email protected]
MTC/MCTC-7th Judicial Region	[email protected]
MTC/MCTC-8th Judicial Region	[email protected]
MTC/MCTC-9th Judicial Region	[email protected]
MTC/MCTC-10th Judicial Region	[email protected]
MTC/MCTC-11th Judicial Region	[email protected]
MTC/MCTC-12th Judicial Region	[email protected]

Footnotes

* Administrative Circular No. 81-2012.