Creation of an Internal Audit Service in the Supreme Court

August 2, 2011

EN BANC

A.M. No. 09-8-13-SC

NOTICE

Sirs/Mesdames :

Please take notice that the Court en banc issued a Resolution dated August 2, 2011, which reads as follows: TCHEDA

"A.M. No. 09-8-13-SC (Re: Creation of an Internal Audit Service in the Supreme Court). — The Court Resolved to APPROVE the:

(a) CREATION of an Internal Audit Service (IAS) in the Supreme Court;

(b) CONVERSION of the two (2) existing Divisions in the inexistent Office of the Clerk of Court I (OCCI) and MODIFICATION of the functions of their personnel to conform with the requirements of Republic Act (R.A.) No. 3456, as amended by R.A. No. 4177, to wit:

Existing Division	Proposed Names of Division
Internal Audit Division (IAD)	Operations Audit Division
Financial Services Division (FSD)	Management Audit Division

(c) RECLASSIFICATION of the position of Director III (SG 27) and Court Attorney III (SG 24) in the inexistent OCCI to SC Senior Chief Staff Officer [SC Chief Internal Auditor] (SG 28) and SC Assistant Chief of Service [SC Assistant Chief Internal Auditor] (SG 26), respectively;

(d) QUALIFICATION STANDARDS for the SC Senior Chief Staff Officer and SC Assistant Chief of Service of the IAS, to wit:

(e) DUTIES AND RESPONSIBILITIES of the SC Senior Chief Staff Officer and SC Assistant Chief of Service of the IAS, to wit:

SC Senior Chief Staff Officer

• Under direction, exercises general supervision and control over all the personnel and the activities of the divisions within the office;

• Formulates and implements policies, guidelines, procedures and techniques for a more effective operation of the office;

• Reviews and approves the plan of activities related to the operations audit and management audit of the office;

• Reviews and appraises the systems and procedures, the organizational structure, assets management practices, accounting and other records, reports and performance standards of the Court; cTSDAH

• Recommends to the Chief Justice all matters relating to management control and operations performance audit;

• Reviews, approves and submits reports on matters relevant to the functions of the office;

• Rates the performance of the assistant head of the office; and

• Performs other related tasks that may be assigned or delegated by the Chief Justice or as may be required by law.

SC Assistant Chief of Service

• Under general supervision, serves as SC Assistant Chief of Service;

• Assists the SC Senior Chief Staff Officer in the formulation and implementation of policies, guidelines, procedures and techniques for more effective operation of the office;

• Reviews the plan of activities related to the operations audit and management audit of the office;

• Reviews the systems and procedures, the organizational structure, assets management practices, accounting and other records, reports and performance standards of the Court;

• Recommends to the SC Senior Chief Staff Officer all matters relating to management control and operations performance audit;

• Reviews reports on matters relevant to the functions of the office; TAcSCH

• Acts as the SC Senior Chief Staff Officer in the latter's absence; and

• Performs other related tasks that may be assigned from time to time.

(f) RECLASSIFICATION of the following position titles in the IAD (now Operations Audit Division) and FSD (now Management Audit Division), without changing their salary grades, to wit:

From	SG	To	SG
Management and Audit	18	SC Internal Auditor III	18
Analyst III
Management and Audit	15	SC Internal Auditor II	15
Analyst II
Management and Audit	11	SC Internal Auditor I	11
Analyst I

(g) ABOLITION of the position of Clerk III (SG 6) under the inexistent OCCI to cover the funding deficiency for the reclassified positions;

(h) DESIGNATION of an employee of the Court occupying a permanent position to oversee and supervise the functions of the IAS pending the issuance by the Department of Budget and Management of the Notice of Organization Staffing and Compensation Action for the reclassified positions of Director III (SC Senior Chief Staff Officer) and Court Attorney III (SC Assistant Chief of Service); and

(i) COORDINATION by the Office of Administrative Services with any government institution/agency for the immediate conduct of a training workshop on the effective implementation of the functions of the IAS as mandated by law. cCaDSA

In accordance with the foregoing, the Plantilla of Personnel of the IAS shall be as follows:

Internal Audit Service (IAS)
Item No.	Position Title	SG	Incumbent
DIR3-21-98	SC Senior Chief Staff Officer	28	To be designated,
	(reclassified from Director III)		effective until the
			issuance of the NOSCA
CTAT3-62-98	SC Assistant Chief of Service	26	To be designated,
	(reclassified from Court Attorney III)		effective until the
			issuance of the NOSCA
Operations Audit Division (formerly IAD)
Item No.	Position Title	SG	Incumbent
MAA5-3-98	SC Chief Judicial Staff Officer	25	Dindo V. Sevilla
MAA4-9-98	SC Supervising Judicial Staff Officer	23	Juana C. Gungab
MAA3-3-98	SC Internal Auditor III	18	Emiliana S. Togle
	(reclassified from MAA III)
MAA3-4-98	SC Internal Auditor III	18	Mariano L. Duran, Jr.
	(reclassified from MAA III)
MAA2-3-98	SC Internal Auditor II	15	Lorna C. Torres
	(reclassified from MAA II)
MAA2-4-98	SC Internal Auditor II	15	Rosela T. Durante
	(reclassified from MAA II)
MAA1-1-98	SC Internal Auditor I	11	Gloria T. Cambel
	(reclassified from MAA I)
MAA1-2-98	SC Internal Auditor I	11	Sheryl F. Geronimo
	(reclassified from MAA I)
FCK2-3-98	Fiscal Clerk II	6	Nemesio B. Sumilang
FCK2-5-98	Fiscal Clerk II	6	May P. Avila
FCK1-5-98	Fiscal Clerk I	4	Alejandra Q. Lim
FCK1-6-98	Fiscal Clerk I	4	Asterio A. Makasiar, Jr.
Management Audit Division (formerly FSD)
Item No.	Position Title	SG	Incumbent
MAA5-2-98	SC Chief Judicial Staff Officer	25	Edita P. Japzon
MAA4-8-98	SC Supervising Judicial Staff Officer	23	Ma. Elena P. Estolano
MAA3-2-98	SC Internal Auditor III	18	Marcelli B. Banila
	(reclassified from MAA III)
MAA2-2-98	SC Internal Auditor II	15	Vacant
	(reclassified from MAA II)
FCK2-1-98	Fiscal Clerk II	6	Aira C. Mercado
FCK1-1-98	Fiscal Clerk I	4	Albert D. Magno
FCK1-3-98	Fiscal Clerk I	4	Ladislao S. Del Rosario

Under the direction of the Chief Justice, the IAS shall perform the following functions:

• Recommend to the Chief Justice all matters relating to management control and operations performance audit;

• Conduct management and operations performance audit of the Court's activities and determine the degree of compliance with established objectives, policies and contractual obligations of the Court;

• Review and appraise systems and procedures, organizational structure, assets management practices, accounting and other records, reports and performance standards of the Court;

• Analyze and evaluate management deficiencies and recommend realistic courses of action to address them; and

• Perform such other related duties and responsibilities as may be assigned or delegated by the Chief Justice or as may be required by law.

Moreover, the two (2) Divisions of the IAS may be called upon to perform special assignments by the Chief Justice. However, each Division shall not be responsible for or required to participate in procedures which are essentially a part of regular operating activities or in operations which are the primary responsibility of another unit in the Supreme Court." Mendoza, J., on official leave. (adv81) caSEAH

Very truly yours,

(SGD.) ENRIQUETA E. VIDALClerk of CourtSupreme Court of the Philippines