Supplemental Guidelines and Procedures for the Implementation of SOP No. 13 s. 2008

October 8, 2012

PNP MEMORANDUM CIRCULAR NO. 011-12

 

1. References:

a. Presidential Decree No. 1866 (Implementing Rules and Regulations) dated June 29, 1983;

b. PNP Circular Number 2 entitled "Rules and Regulations Implementing Section 897 of the Revised Administrative Code relative to the Annual Verification of Firearms" dated September 11, 1990; and

c. Standard Operating Procedure No. 13 entitled Licensing of Firearms, Revised on October 8, 2008. AEcTaS

2. Purpose:

This supplemental guideline reiterates the procedures and emphasizes details to be followed in the issuance of Long Regular License (LRL), Short Regular License (SRL), Long Certificate of Registration (LCR) and Short Certificate of Registration (SCR) issued by the Firearms and Explosives Office (FEO) to juridical person.

3. Scope:

This supplemental guideline applies to private firms, establishments or corporations, government agencies or offices, government-owned or controlled corporations and their respective employees who are recipients of the firearms they issued.

4. Definition of Terms:

a. Duty Detail Order — is a written order/schedule issued by a superior to his subordinate/s assigning the latter to perform a specific task within or outside his official station which is part of his regular duties usually requiring completion within a 24-hour period.

b. Firearm Bond — an amount paid by a firearm holder (individual/juridical), intended as a security to cover the loss of a firearm.

c. Person — means any natural or juridical person. Juridical person refers to partnership, corporation, association or other legal entity, including any person acting under color or authority of Philippine Laws.

d. Letter Order/Mission Order — is a written authority involving the carrying of firearms issued pursuant to Section 5 of PD 1866, IRR covering places/areas, only within the area of responsibility of the issuing authority. However, in certain instances when demanded by the nature and exigency of the mission, the mission order may cover places not within the area of responsibility of the issuing authority. In such instances, the Chief issuing the mission order shall notify/coordinate with the highest commander in the area where the mission is to be accomplished. Where the exigency of the mission or the time element is crucial to the successful accomplishment of the mission, notification/coordination shall be made immediately thereafter as soon as practicable.

e. Long Certificate of Registration (LCR) — issued to government agencies or offices and government-owned or controlled corporations for firearms to be used by their officials and employees, excluding security guards.

f. Long Regular License (LRL) — issued to private firms, establishments or corporations for firearms to be used by their employees, not to include security guards.

g. Short Certificate of Registration (SCR) — for government official or employee who was issued by his employer a firearms covered by LCR. caIDSH

h. Short Regular License (SRL) — for private employee who was issued by his employer a firearms covered by LRL.

i. Special Permit (SP) — issued to government officials and employees for privately owned firearms.

5. Requirements:

a. New License

1) For LRL [forms should be accomplished in the name of the private firm, establishment or corporation except Private Security Agency (PSA)]:

a) Routing Slip (Juridical);

b) Application for Firearm License (three copies duly notarized with 2x2 picture of company representative or contact person);

c) PNP Form 2;

d) Permit to purchase firearms and/or ammunition;

e) Certificate of Registration of Business or Business Permit;

f) Income Tax Return (ITR) of the company;

g) Summary of Information to be filled out by the company representative or contact person;

h) Order of Payment (OP);

i) Special Bank Receipt (SBR);

j) Firearms Bond from PNP Accredited Bonding Company (Official Receipt with Original Bond Policy);

k) Cover Letter or Certificate from the owner/manager of the private firm, establishment or corporation stating the name and designation of the official/employee who will use the firearm (excluding security agencies and guards);

l) Clearance of the company representative or contact person from the PNP Directorate for Intelligence (DI) or National Bureau of Investigation (NBI);

m) Drug Test Result of company representative or contact person; and

n) LRL Fee.

2) For SRL:

a) Application for Firearm License (three copies duly notarized with 2x2 picture);

b) Certificate from the owner/manager of the private firm, establishment or corporation that the applicant is the user of the firearm applied for which is covered by LRL (excluding security guards); HTScEI

c) Copy of the LRL issued to the private firm, establishment or corporation with the Official Receipt of Payment of the license fees made by the holder of the LRL;

d) Certificate of Attendance to a Gun Safety Seminar;

e) Neuro-Psychiatric Test and Drug Test results of the applicant;

f) Clearance from the PNP Directorate for Intelligence (DI) and/or NBI Clearance; and

g) License Card Fee.

3) For LCR [forms should be accomplished in the name of the government agencies or offices and government-owned or controlled corporations excluding government security guards]:

a) Permit to Purchase firearms and/or ammunition;

b) PNP Form No. 3 — to be signed by the Department Secretary/Bureau, Director or Head of Office with equivalent rank;

c) Application for Firearm License;

d) Approved Purchase Order;

e) Deed of Sale or Affidavit of Transfer, if the firearms will be acquired from a duly licensed holder;

f) Cover letter or certificate from the Department Secretary/Bureau Director or Head of Office with equivalent rank stating the name and designation of the official/employee who will use the firearm (excluding government security guards);

g) Summary of Information to be filled out by the agency representative or contact person;

h) Requisition and Issue Voucher (RIV);

i) Board Resolution or its equivalent; and

j) If purchased with high powered firearms, an endorsement from the Police Regional Director shall be submitted indicating therein the need to acquire high powered firearm.

4) For SCR:

a) Application for Firearm License (three copies duly notarized with 2x2 picture);

b) Information Sheet;

c) Certificate of Duty Status from the Head of Office;

d) Copy of Appointment attested by the Civil Service or Oath of Office, in case of elective officials;

e) Certificate from the concerned agency that the applicant is the end-user of the firearm;

f) Copy of the LCR issued to the Department Secretary/Bureau Director or Head of Office with the Official Receipt of Payment of the license fees made by the holder of the LCR;

g) Certificate of Attendance to a Gun Safety Seminar; ACETID

h) Clearance from the PNP Directorate for Intelligence (DI) and/or NBI Clearance;

i) Neuro-Psychiatric Test and Drug Test results of the applicant; and

j) License Card Fee.

b. Renewal for License

1) For LRL:

a) Notarized Application form for Renewal of Firearm License;

b) Letter request addressed to C, FEO;

c) List of Firearms for Renewal with recapitulation of firearms indicating therein the name and designation of the official/employee who uses the firearm (excluding private security guards);

d) Firearms Record Verification issued from the Records Section, FEO;

e) Order of Payment (OP);

f) Special Bank Receipt (SBR);

g) Updated Certificate of Registration of Business or Business Permit;

h) Firearms Bond from PNP Accredited Bonding Company (Official Receipt with Original Bond Policy); and

i) LRL Fee.

2) For SRL:

a) Notarized Application form for Renewal of Firearm License;

b) Updated Certificate of Duty Status from the Head of Office;

c) Copy of the LRL issued to the private firm, establishment or corporation with the Official Receipt of Payment of the license fees made by the holder of the LRL;

d) Certificate of Gun Safety Seminar;

e) Clearance from the PNP Directorate for Intelligence (DI) and/or NBI Clearance;

f) Neuro-Psychiatric Test and Drug Test results of the applicant; and

e) License Card Fee.

3) For LCR:

a) Notarized Application form for renewal;

b) Letter request addressed to C, FEO;

c) List of Firearms for Renewal with recapitulation of firearms indicating there in the name and designation of the official/employee who uses the firearm (excluding government security guards);

d) Firearms Record Verification issued from the Records Section, FEO;

e) Order of Payment (OP);

f) Special Bank Receipt (SBR); and

g) LCR Fee.

4) For SCR:

a) Application for Renewal of Firearm License (three copies duly notarized with 2x2 pictures);

b) Information Sheet;

c) Updated Certificate of Duty Status from the Head of Office;

d) Copy of the LCR issued to the Department Secretary/Bureau Director or Head of Office with the Official Receipt of Payment of the license fees made by the holder of the LCR;

e) Certificate of Gun Safety Seminar;

f) Neuro-Psychiatric Test and Drug Test results of the applicant;

g) Clearance from the PNP Directorate for Intelligence (DI) and/or NBI Clearance; and

h) License Card Fee.

6. Procedures and Guidelines:

a. Applications for firearm license under LRL and LCR within Metro Manila shall be directly filed at the PNP, FEO. Provincial applicants may course their application through the Provincial/City Police Office, Regional FESAGSS and CSG Satellite Office which shall be forwarded by the receiving Unit to FEO for processing and approval in accordance with the existing laws, policies and regulations;

b. All application folders shall be checked/verified as to its completeness, conformity and authenticity of the requirements by a processor/briefer from the Juridical Section, FLD, FEO;

c. All original receipts of payments issued by the Land Bank of the Philippines (Special Bank Receipt corresponding to the Order of Payment), the bonding insurance fee and license card fees for SRL and SCR must be attached to the application form; 

d. Upon determination of the compliance with the requirements, the Juridical Section, FLD, FEO will recommend the approval of the application and prepare the LRL or LCR Certificate to be concurred by the Chief, FLD, and AC, FEO before the final approval of C, FEO;

e. After approval, the LRL/LCR shall be issued by C, FEO for and in behalf of the Chief, PNP and shall be valid until the issuance of the computerized license card for SRL and SCR; ScCIaA

f. All records of SRL and SCR submitted by the private and government entities shall be under the supervision and control of the Juridical Section but the main file for LRL and LCR will remain under the Records and Computer Section, FLD, FEO;

g. The date of renewal of the firearm license under LRL and LCR must be the same with the renewal of SRL and SCR. If in case the entity failed to renew their firearm license, the FEO has no capacity to waive the penalties and arrears and other administrative fines based on the existing provision on Section 2 of Executive Order 256 dated December 21, 1995; and

h. For private and government entities that wish to acquire high-powered firearms, a clearance and endorsement must be secured from the Regional Director of the Police Regional Office where their Office is located, certifying therein that there is a necessity for the purchase of high-powered firearms due to upsurge of lawlessness and criminality, thus they may be allowed to possess and use high-powered firearms, provided further that the user could show proof of Certificate of Attendance to a Gun Safety Seminar and have undergone proper training.

7. License Fee

Note: The entity has the option to choose between two years or four years of renewing their firearms license. The cost of the license cards is not included in the license fee being paid annually, thus, it must be shouldered by the licensee under SRL and SCR.

Types of Firearms	Fees
	2 Years	4 years
Caliber .38, 9mm, .25, .32, 7.62mm, .380. Magnum Rifle	720.00	1,400.00
Caliber .45, .357, .41, .44 & Magnum 22 Center fire	800.00	1,600.00
Caliber .12 gauge, 20ga	420.00	840.00
Caliber 22 Rifle	480.00	960.00
Caliber 5.56., .30, SMG, M Pistol., .223	1,600.00	3,200.00

Other Fees:

a. Authentication per issuance of Order of Payment (OP) — 24.00

b. LRL and LCR — 150.00 per 25 FAs

c. Transport Permit — 60.00

d. License Card — 150.00 per FAs

8. Miscellaneous Provisions:

a. In case the user of the SRL/SCR has been transferred and/or assigned to other unit or office, the entity representative or bearer of LRL/LCR should inform the FEO of such changes in writing; and

b. In case of loss, the entity representative is required to submit to FEO a written report with attached excerpt from the police blotter indicating therein the circumstances of such loss. Computer Section, FLD, FEO shall tag the firearm as wanted/loss pursuant to Executive Order No. 580 and the necessary administrative fine shall be paid by the concerned entity. DEICaA

9. Effectivity:

This supplemental guidelines and procedures shall take effect after fifteen (15) days from the filing of a copy hereof at the Office of the National Administrative Register, University of the Philippines Law Center in consonance with Sections 3 and 4, Chapter 2, Book VII of Executive Order No. 292, otherwise known as "The Revised Administrative Code of 1987", as amended.

 

(SGD.) NICANOR A. BARTOLOME, CSEEPolice Director General Chief, Philippine National Police