Submission of Project Procurement Management Plans (PPMPs) for Year 2023

July 13, 2022

OCA CIRCULAR NO. 179-2022

 

All Judges and Clerks of Court of the first and second level courts are reminded to submit their Project Procurement Management Plans (PPMPs) to the Property Division, Office of Administrative Services, Office of the Court Administrator (OAS, OCA) on or before the close of office hours of the second Friday of August of every year, for the allocation of the courts' annual supply requirements for 2023. A copy of the PPMP form is attached to this circular (please see Annex "A") and an electronic copy of the same may be downloaded from the OCA website at https://oca.judiciary.gov.ph/employee-corner/

Please observe the following guidelines on the preparation and submission of your PPMPs:

1. The PPMPs shall be prepared by the Clerks of Courts and approved by the Presiding Judges in the court branches and single sala courts, and the Clerks of Courts and Executive Judges in the Offices of the Clerks of Courts.

2. To ensure that sufficient budget for supplies/equipment and other materials is given to each court in 2023, indicate in the PPMP the reasonable quantities of the items that will be needed by the court annually. Relatively excessive quantities shall be modified accordingly.

3. For items not needed by your office/court, please put "x" on the space provided for quantity. On the other hand, for item/s needed, but are not found in the list, please identify the said item/s in a separate sheet.

4. The PPMPs may be submitted through mail, courier or by electronic mail to the following electronic mail addresses:

 

Regional Trial Courts (RTC)-Provinces	[email protected]
Regional Trial Courts (RTC)-NCJR	[email protected]
Family Courts	[email protected]
Metropolitan Trial Courts (MeTC)	[email protected]
Municipal Trial Courts in Cities (MTCC)	[email protected]
Municipal Trial Courts (MTC)	[email protected]
Municipal Circuit Trial Courts (MCTC)	[email protected]
Shari'a Courts	[email protected]

 

5. Please review carefully your PPMPs before submitting them. To expedite the consolidation of the PPMPs and avoid confusion due to the multiple submissions of PPMPs by the same court, the first PPMP submitted shall be treated as the final PPMP.

6. Only the PPMPs sent from the official email addresses of the courts to the electronic mail addresses in item no. 4 above shall be considered as the authorized PPMPs of the courts.

7. Please observe the proper file naming convention below for the orderly monitoring of compliance and consolidation of the PPMPs:

CourtType_Region_Province_Municipality or City_Branch No.

Example: RTC_RegionIII_Bulacan_MalolosCity_Branch1

8. In case the PPMP is submitted through email and courier or mail, the first PPMP received by the Property Division, OAS, OCA from the court shall be deemed the official submission of the court.

9. In case copies of the PPMPs are also submitted to the OCA and other OCA offices, the PPMPs received by the Property Division, OAS, OCA from the court shall be considered the official submission of the court.

10. Please indicate an active number of the Clerk of Court, Branch Clerk of Court or the Office of the Clerk of Court in the space provided in your PPMP.

11. The PPMPs must be signed on the last page and initialed in every page by the Clerks of Courts and the Presiding Judges in the court branches and single sala courts, and the Clerks of Courts and Executive Judges in the Offices of the Clerks of Courts.

12. The PPMPs must be received by the Property Division, OAS, OCA on or before the close of office hours of the second Friday of August of every year whether submitted by mail, courier or by electronic mail. The deadline is non-extendible due to the time constraints in the preparation of the Annual Procurement Plan for the Lower Courts.

13. Courts that fail to timely submit their PPMPs shall be entitled only to the basic supplies found in Annex "B" hereof.

For your guidance and strict compliance.

(SGD.) RAUL B. VILLANUEVACourt Administrator

ANNEX A

2023 Project Procurement Management Plan

ANNEX B

Annual Basic Supplies for Lower Courts Without PPMP

 

A. Basic Office Supplies with Procurement Service

A.	Basic Office Supplies with Procurement Service	UoM	Per branch
1	Clip Backfold, 25mm	Box	1
2	Clip Backfold, 32mm	Box	1
3	Clip Backfold, 50mm	Box	1
4	Correction Tape	Piece	4
5	Envelope, documentary, legal	Box	1
6	Envelope, Expanding, Legal	Box	1
7	Envelope, Mailing	Box	1
8	Fastener	Box	1
9	Folder with Tab, A4	Pack	1
10	Folder with Tab, Legal Size	Pack	1
11	Glue	Jar	1
12	Looseleaf Cover	Bundle	1
13	Marker, Fluorescent	Pack	1
14	Marker, Permanent	Piece	4
15	Notepad, Stick-on	Box	1
16	Pad Paper, Ruled	Pad	4
17	Paper Clip, 33mm	Box	1
18	Paper, Multipurpose, A4 size	Ream	20
19	Paper, Multipurpose, Legal size	Ream	20
20	Pencil, Lead with eraser	Box	1
21	Record Book, 500 Pages	Book	2
22	Rubber Band	Box	1
23	Sign Pen	Piece	4
24	Tape, Masking 48mm	Roll	4
25	Tape, Packaging 48mm	Roll	4
26	Tape, Transparent 24mm	Roll	4
27	Twine, Plastic	Roll	1

 

B. Basic Office Supplies for Bidding

B.	Basic Office Supplies for Bidding	UoM	Per branch
1	Expediente Cover (250 sheets/Pack)	Pack	1
2	Stitching Needle	Piece	4
3	Thread, Cotton	Roll	4

4	Ballpen (50pcs/Box)	Black	Box	1
Blue	Box
Red	Box

7

Ribbon for Manual Typewriter

Roll

4

8	Colored Bond Paper, Legal	Green	Ream	1
Yellow	1
Blue	1
Pink	1