Submission of Monthly Reports of Collections and Deposits
OCA Circular No. 113-04, issued on September 16, 2004, provides guidelines for Clerks of Court in the Philippines regarding the submission of Monthly Reports of Collections and Deposits for the Judiciary Development Fund (JDF), Special Allowance for the Judiciary (SAJ), and Fiduciary Fund (FF). These reports must be certified by the Clerk of Court, sworn before the Executive/Presiding Judge, and submitted by the 10th day of the following month to the Chief Accountant at the Supreme Court. The circular specifies required documentation for each fund, including official receipts and validated deposit slips. Additionally, if no transactions occur within a month, a written notice must be submitted. This circular revokes Circular No. 44-2000 and is effective from October 1, 2004.
Quick Answers
- What is Submission of Monthly Reports of Collections and Deposits about?
- OCA Circular No. 113-04, issued on September 16, 2004, provides guidelines for Clerks of Court in the Philippines regarding the submission of Monthly Reports of Collections and Deposits for the Judiciary Development Fund (JDF), Special Allowance for the Judiciary (SAJ), and Fiduciary Fund (FF). These reports must be certified by the Clerk of Court, sworn before the Executive/Presiding Judge, and submitted by the 10th day of the following month to the Chief Accountant at the Supreme Court. The circular specifies required documentation for each fund, including official receipts and validated deposit slips. Additionally, if no transactions occur within a month, a written notice must be submitted. This circular revokes Circular No. 44-2000 and is effective from October 1, 2004.
- What type of law is OCA Circular No. 113-04?
- Submission of Monthly Reports of Collections and Deposits (OCA Circular No. 113-04) is a Philippine Supreme Court Issuances enacted by the Congress of the Philippines.
- When was Submission of Monthly Reports of Collections and Deposits enacted?
- Submission of Monthly Reports of Collections and Deposits (OCA Circular No. 113-04) was enacted on Sep 16, 2004.
- What is the citation for Submission of Monthly Reports of Collections and Deposits?
- Submission of Monthly Reports of Collections and Deposits, OCA Circular No. 113-04, Sep 16, 2004 (Philippines)
Law Information
- Reference Number
- OCA Circular No. 113-04
- Date Enacted
- Category
- Supreme Court Issuances
- Subcategory
- Office of the Court Administrator Circulars
- Jurisdiction
- Philippines
- Enacting Body
- Congress of the Philippines
Full Law Text
September 16, 2004
OCA CIRCULAR NO. 113-04
| TO | : | All Clerks of Court of the Regional Trial Courts (RTC), Shari'a District Courts (SDC), Metropolitan Trial Courts (METC), Municipal Trial Court in Cities (MTCC), Municipal Circuit Trial Courts (MCTC), Municipal Trial Courts (MTC), and Shari'a Circuit Courts (SCC) |
| SUBJECT | : | Submission of Monthly Reports of Collections and Deposits |
The following guidelines and procedures are hereby established for purposes of uniformity in the submission of Monthly Reports of Collections and Deposits, to wit:
1. The Monthly Reports of Collections and Deposits for the Judiciary Development Fund (JDF), Special Allowance for the Judiciary (SAJ) and Fiduciary Fund (FF) shall be:
1.1. Certified correct by the Clerk of Court
1.2. Duly subscribed and sworn to before the Executive/Presiding Judge
1.3. Sent not later than the 10th day of each succeeding month to —
The Chief AccountantAccounting DivisionFinancial Management OfficeOffice of the Court AdministratorSupreme Court of the PhilippinesTaft Avenue, ErmitaManila CaAIES
2. The following documents shall be attached to the reports:
A. For Judiciary Development Fund (JDF)
a. Duplicate copies of the official receipts issued
b. Machine validated deposit slips, if collections are remitted/deposited with the Land Bank of the Philippines (LBP), or Postal Money Order (PMO), if collections are remitted through PMO
B. For Special Allowance for the Judiciary (SAJ)
a. Duplicate copies of the official receipts issued
b. Machine validated deposit slips, if collections are remitted/deposited with the LBP, or PMO, if collections are remitted through PMO
C. For Fiduciary Fund (FF)
a. Duplicate copies of the official receipts issued
b. Machine validated deposit slips, if collections are deposited with the LBP, or certified true copies of the official receipts issued by the Provincial/City/Municipal Treasurer, if collections are deposited with the Treasurer's Office.
c. In case of withdrawal:
c.1. Copy of the Court Order
c.2. Original Official Receipt (OR) or certified true copy of OR
c.3. Duplicate or certified true copy of withdrawal slip and disbursement voucher if collections are deposited in a savings account with the LBP, or a copy of the check and disbursement voucher if collections are deposited in a current account with the LBP, or disbursement voucher, if collections are deposited with the PTO/CTO/MTO
c.4. Copy of acknowledgment receipt
3. In case no transaction is made within the month, written notice thereof shall be submitted to the aforesaid Office not later than the 10th day of the succeeding month.
Henceforth, all Clerks of Court shall only submit monthly reports for the three (3) funds, namely: JDF, SAJ, and FF. cTDaEH
The former Special Allowance for Justices and Judges (SAJJ) shall be now be described as Special Allowance for the Judiciary (SAJ).
Circular No. 44-2000 is hereby revoked.
This Circular shall be effective beginning 01 October 2004.
(SGD.) PRESBITERO J. VELASCO, JR.Court Administrator
Cite This Law
Submission of Monthly Reports of Collections and Deposits, OCA Circular No. 113-04, Sep 16, 2004 (Philippines)
Submission of Monthly Reports of Collections and Deposits, OCA Circular No. 113-04 (Phil. 2004)
Related Laws
- Submission on Time of Monthly Reports of Judiciary Development Fund Collections and RemittancesSupreme Court Circular No. 047-97 • Jul 28, 1997 • Supreme Court Issuances
- Submission On Time of Monthly Reports of Judiciary Development Fund Collections and RemittancesOCA Circular No. 47-97 • Jul 28, 1997 • Supreme Court Issuances
- Collection of Legal Fees and Submission of Monthly Report of CollectionsOCA Circular No. 32-93 • Jul 9, 1993 • Supreme Court Issuances
- Collection of Legal Fees and Submission of Monthly Report of CollectionsSupreme Court Circular No. 032-93 • Jul 9, 1993 • Supreme Court Issuances
- Submission of Monthly Reports of CasesOCA Circular No. 52-97 • Aug 14, 1997 • Supreme Court Issuances
- Guidelines on Financial and Administrative Reports/TransactionsOCA Circular No. 55-08 • Jun 16, 2008 • Supreme Court Issuances
Browse More Supreme Court Issuances
Explore other laws in the Supreme Court Issuances category.
View All Supreme Court IssuancesNeed Help Understanding This Law?
Ask our AI assistant to explain provisions, implications, or related laws.
Ask AI About This Law