Submission of Daily Time Records and Supporting Documents for Timely Processing of Bi-Monthly Payrolls

March 14, 2022

OCA CIRCULAR NO. 54-2022

 

As we work to pay the salaries of the contractual employees bi-monthly, all concerned must submit electronically on or before the second (2nd) working day of the succeeding month of the payroll covered by the Daily Time Record (DTR), the scanned copies of their duly signed DTR and other documents required for the processing of their monthly pay. For supplemental payroll, submission must not be later than the tenth (10th) working day of the month following the payroll covered by the DTR. Submission on the eleventh (11th) working day or onwards of the succeeding month of the payroll covered by the DTR shall undergo the normal voucher process.

Failure of the concerned contractual employee to submit electronically the DTR and supporting documents within the period provided above shall result in the non-release of the salary for the next pay period (16th-end month/next half of their salaries).

DTRs received within the timeline for processing as regular and supplemental payroll, with erroneous entry/ies and/or with incomplete supporting documents shall be automatically processed for supplemental or individual voucher to avoid delay in the processing of the regular and supplemental payroll.

Individual vouchers shall be processed only after the supplemental payroll has been released or until after the claims of those included in the supplemental payroll have been credited to their respective accounts.

The above-mentioned documents should be electronically submitted to the following e-mail addresses, to wit:

 

Contractual Employees	Office	E-mail Address
Court Decongestion Officers (CDOs)	Office of the Court Administrator(payroll through Fiscal Management and Budget Office, SC)	[email protected]
Court Financial Aides (CFAs)	MTC Personnel Division, OAS, OCA	[email protected]
Contractual Court Stenographers for Second Level Courts	RTC Personnel Division, OAS, OCA	[email protected] [email protected] [email protected]
Contractual Court Stenographers for First Level Court	MTC, etc. Personnel Division, OAS, OCA	[email protected]
Staff of PMC units	PMC, CMO, OCA (including processing of Mediator's Claims)	[email protected]

 

For regular payroll, transmit the hardcopies of the electronically submitted documents via private courier on or before the fifth (5th) working day of the month immediately following the payroll period. For supplemental payroll, submission date received by the processor in-charge of hardcopies must be not later than the tenth (10th) working day of the month following the payroll period. For individual voucher, hardcopies must be submitted immediately after submission of the electronic copies. When submitting the said documents these should be addressed to the following court personnel and offices, to wit:

 

Contractual Employees	Office	Mailing Address	Person In-Charge/Attention To
Court Decongestion Officers (CDOs)	Office of the Court Administrator	Office of Court Administrator Raul B. Villanueva, 3rd Floor Old Building, Supreme Court, Padre Faura St., Ermita, Manila 1000	Mr. Marvin Soria/Mr. Sandy Arquisola
Court Financial Aides (CFAs)	MTC, etc. Personnel Division, OAS, OCA	MTC, etc. Personnel Division, Office of Administrative Services, OCA, Ground Floor Old Building, Supreme Court, Padre Faura St., Ermita, Manila 1000	Mr. Clyde Glenn Degorio/Mr. Carlson James Hipolito/Ms. Crissa Mae Lastrella
Contractual Court Stenographers for Second Level Courts	RTC Personnel Division, OAS, OCA	RTC Personnel Division, Office of Administrative Services, OCA, Ground Floor Old Building, Supreme Court, Padre Faura St., Ermita, Manila 1000	Mr. Melquisedec Mozo/Ms. Edita Maglalang
Court Stenographers for First Level Court	MTC, etc. Personnel Division, OAS, OCA	MTC, etc. Personnel Division, Office of Administrative Services, OCA, Ground Floor Old Building, Supreme Court, Padre Faura St., Ermita, Manila 1000	Mr. Morris Albert Pante
Staff of PMC units	PMC, CMO, OCA	Philippine Mediation Center, Mezzanine, 5th Floor, SC CA Multi-Purpose Building, Supreme Court, Padre Faura St., Ermita, Manila 1000	Mr. Eduardo Irigayen, Jr./Mr. Edilberto Dimson/Ms. Sherryl Casucian

 

The requirements for the processing of the payment of service and deduction of the applicable Expanded Withholding Tax as enumerated in OCA Circular No. 229-2019 shall remain the same. Additional requirements such as the certification for work from home arrangement, accomplishment report, and memorandum order/order of the Executive Judge/other issuances supporting their DTR entry/ies should also be attached. However, in the case of a court decongestion officer, other than the DTR, a copy of the valid contract, activity log sheet, periodical case decongestion plan for the court, and certification of work from home arrangement, if applicable, shall be included in the requirements for processing of the payment of service.

For your information and strict compliance.

(SGD.) RAUL BAUTISTA VILLANUEVACourt Administrator