Streamlining and Harmonizing the ID Systems of All Government Agencies and GOCCs

April 13, 2005

EXECUTIVE ORDER NO. 420

REQUIRING ALL GOVERNMENT AGENCIES AND GOVERNMENT OWNED AND CONTROLLED CORPORATIONS TO STREAMLINE AND HARMONIZE THEIR IDENTIFICATION (ID) SYSTEMS, AND AUTHORIZING FOR SUCH PURPOSE THE DIRECTOR-GENERAL, NATIONAL ECONOMIC AND DEVELOPMENT AUTHORITY TO IMPLEMENT SAME, AND FOR OTHER PURPOSES

WHEREAS, good governance is a major thrust of this Administration;

WHEREAS, the existing multiple identification system in government have created unnecessary and costly redundancies and higher costs and to government, while making it inconvenient for individuals to be holding several identification cards;

WHEREAS, there is urgent need to streamline and integrate the processes and issuance of identification cards in government to reduce costs and to provide greater convenience for those transacting business with government;

WHEREAS, a unified identification system will facilitate private businesses, enhance the integrity and reliability of government-issued identification cards in private transactions, and prevent violations of laws involving false names and identities.

NOW, THEREFORE, I GLORIA MACAPAGAL-ARROYO, President of the Republic of the Philippines, by virtue of the power vested in me by law, do hereby direct the following:

SECTION 1. Adoption of a Unified Multi-Purpose Identification (ID) System for Government. — All government agencies, including government-owned controlled corporations, are hereby directed to adopt a unified multi-purpose ID system to ensure the attainment of the following objectives:

a. To reduce costs and thereby lessen the financial burden on both the government and the public brought about by the use of multiple ID cards and the maintenance of redundant database containing the same or related information.

b. To ensure greater convenience for those transacting business with the government and those availing of government services;

c. To facilitate private businesses and promote the wider use of the unified ID card as provided under this executive order;

d. To enhance the integrity and reliability of government-issued ID cards; and

e. To facilitate access to and delivery of quality and effective government service. HCTaAS

SECTION 2. Coverage. — All government agencies and government-owned and controlled corporations issuing ID cards to their members or constituents shall be covered by this executive order.

SECTION 3. Data Requirement for the Unified ID System. — The data to be collected and recorded by the participating agencies shall be limited to the following:

Name

Home Address

Sex

Picture

Signature

Date of Birth

Place of Birth

Marital Status

Names of Parents

Height

Weight

Two index fingers and two thumbmarks

Any prominent distinguishing features like moles and others

Tax Identification Number (TIN)

Provided that a corresponding ID number issued by the participating agency and a common reference number shall form part of the stored ID data and, together with at least the first five items listed above, including the print of the right thumbmark, or any of the fingerprints as collected and stores, shall appear on the face in back of the ID card for visual verification purposes.

SECTION 4. Authorizing the Director-General, National Economic and Development Authority to Harmonize All Government Identification Systems. — The Director-General, National Economic and Development Authority, is hereby authorized to streamline and harmonize all government ID systems.

SECTION 5. Functions and Responsibilities of the Director-General, National Economic and Development Authority. — In addition to his organic functions and responsibilities, the Director-General, National Economic and Development Authority, shall have the following functions and responsibilities:

a. Adopt within (60) days from the effectivity of this executive order a unified government ID system containing only such data and features, as indicated in Section 3 above, to validly establish the identity of the card holder;

b. Enter into agreements with local governments, through their respective leagues of governors or mayors, the Commission Elections (COMELEC), and with other branches or instrumentalities of the government, for the purpose of ensuring government-wide adoption of and support to is effort to streamline the ID systems in government;

c. Call on any other government agency or institution, or create subcommittees or technical working groups, to provide such assistance as may be necessary or required for the effective performance of its functions; and

d. Promulgate such rules or regulations as may be necessary in pursuance of the objectives of this executive order.

SECTION 6. Safeguards. — The Director General, National Economic and Development Authority, and the pertinent agencies shall adopt such safeguards as may be necessary and adequate to ensure the right to privacy of an individual takes precedence over efficient public service delivery. Such safeguards shall, as minimum, include the following:

a. The data to be recorded and stored, which shall be used only for purposes of establishing the identity of a person, shall be limited to those specified in Section 3 of this executive order;

b. In no case shall the collection or compilation of other data in violation of a person's right to privacy shall be allowed or tolerated under this order; IDEScC

c. Stringent systems of access control to data in the identification system shall be instituted;

d. Data collected and stored for this purpose shall be kept and treated strictly confidential and a personal or written authorization of the Owner shall be required for the access and disclosure of data;

e. The identification card to be issued shall be protected by advanced security features and cryptographic technology; and

f. A written request by the Owner of the identification card shall be required for any correction or revision of relevant data, or under such conditions as the participating agency issuing the identification card shall prescribe.

SECTION 7. Funding. — Such funds as may be recommended by the Department of Budget and Management shall be provided to carry out the objectives of this Executive Order.

SECTION 8. Repealing Clause. — All executive orders or issuances, or portions thereof, which are inconsistent with this executive order, are hereby revoked, amended or modified accordingly.

SECTION 9. Effectivity. — This Executive Order shall take effect (15) days after its publication in two (2) newspapers of general circulation.

Done in the City of Manila, this 13th day of April, in the year of Our Lord, Two Thousand and Five.

Published in The Manila Times on April 26, 2005.