Special Emergency Leave to Government Employees Affected by Natural Calamities/Disasters
The OCA Circular No. 118-12 establishes guidelines for granting special emergency leave to government employees affected by natural calamities and disasters in the Philippines. Affected employees are entitled to a five-day leave, which can be taken consecutively or staggered, without deductions from their leave credits. This leave can be utilized for urgent repairs, dealing with illness caused by the calamity, or caring for affected family members, and must be requested within thirty days of the calamity declaration. The head of the office is responsible for verifying eligibility based on the employee's residence and the official calamity declaration. This initiative aims to support the welfare of government employees during disaster situations.
November 6, 2012
OCA CIRCULAR NO. 118-12
| TO | : | All Judges and Personnel of the Regional Trial Courts, Shari'a District Courts, Metropolitan Trial Courts, Municipal Trial Courts in Cities, Municipal Trial Courts, Municipal Circuit Trial Courts and Shari'a Circuit Courts |
| SUBJECT | : | Special Emergency Leave to Government Employees Affected by Natural Calamities/Disasters |
Quoted hereunder is Memorandum Circular No. 2, s. 2012 dated February 16, 2012, of the Civil Service Commission, for the information and guidance of all concerned:
"Pursuant to CSC Resolution No. 1200289 dated February 8, 2012, the Commission hereby adopts the following guidelines in the grant of special emergency leave to government employees affected by natural calamities/disasters:
1. A five-day special emergency leave shall be granted to government employees directly affected by natural calamity/disaster;
2. The special emergency leave can be applied for five straight working days or on staggered basis and will not be deducted from the employee's leave credits;
3. The purpose of the leave may be any of the following: for urgent repair and clean-up of damaged house, being stranded in affected areas, disease/illness of employees brought by natural calamity/disaster, caring of immediate family members affected by natural calamity/disaster; TIDaCE
4. The special emergency leave may be availed of by the affected government employees within thirty days from the first day of calamity declaration by proper government agencies/authorities;
5. A commonly declared natural calamity/disaster may include, but not limited to, earthquakes, flooding, volcanic eruption and landslide that have profound environmental effect and/or human loss and frequently cause financial loss; and
6. The head of office shall take full responsibility for the grant of special emergency leave and verification of the employee's eligibility to be granted thereof. Said verification shall include: validation of place of residence based on latest available records of the affected employee; verification that the place of residence is covered in the declaration of calamity area by the proper government agency; and such other proofs as may be necessary.
The grant of special emergency leave shall cover employees affected by typhoons Pedring, Quiel and Sendong and other landslides/flashfloods/natural calamities that occurred after typhoon Ondoy. Affected employees whose leave credits were previously deducted may request for restoration thereof, subject to the approval of the head of office.
These guidelines shall take effect immediately.
(Sgd.) FRANCISCO T. DUQUE III, MD, MSc
To facilitate the grant of special emergency leave to judges and lower court personnel, the Clerk of Court shall submit to the Employees' Leave Division, Office of Administrative Services, Office of the Court Administrator, within ten (10) working days from the first day of natural calamity/disaster, the list of names and residence addresses of judges and/or employees directly affected by the natural calamity/disaster duly noted by the Presiding Judge (for those in court branches) or the Executive Judge (for those in the Office of the Clerk of Court).
Please be guided accordingly.
(SGD.) JOSE MIDAS P. MARQUEZCourt Administrator
ATTACHMENT
February 16, 2012
CSC MEMORANDUM CIRCULAR NO. 02-12
| TO | : | All Heads of Constitutional Bodies; Departments, Bureaus and Agencies of the National Government; Local Government Units; Government-Owned and/or Controlled Corporations with Original Charters; and State Colleges and Universities |
| SUBJECT | : | Special Emergency Leave to Government Employees Affected by Natural Calamities/Disasters |
Pursuant to CSC Resolution No. 1200289 dated February 8, 2012, the Commission hereby adopts the following guidelines in the grant of special emergency leave to government employees affected by natural calamities/disasters:
1. A five-day special emergency leave shall be granted to government employees directly affected by natural calamity/disaster;
2. The special emergency leave can be applied for five straight working days or on staggered basis and will not be deducted from the employee's leave credits; SAcCIH
3. The purpose of the leave may be any of the following: for urgent repair and clean-up of damaged house, being stranded in affected areas, disease/illness of employees brought by natural calamity/disaster, caring of immediate family members affected by natural calamity/disaster;
4. The special emergency leave may be availed of by the affected government employees within thirty days from the first day of calamity declaration by proper government agencies/authorities;
5. A commonly declared natural calamity/disaster may include, but not limited to, earthquakes, flooding, volcanic eruption and landslide that have profound environmental effect and/or human loss and frequently cause financial loss; and
6. The head of office shall take full responsibility for the grant of special emergency leave and verification of the employee's eligibility to be granted thereof. Said verification shall include: validation of place of residence based on latest available records of the affected employee; verification that the place of residence is covered in the declaration of calamity area by the proper government agency; and such other proofs as may be necessary. TcEAIH
The grant of special emergency leave shall cover employees affected by typhoons Pedring, Quiel and Sendong and other landslides/flashfloods/natural calamities that occurred after typhoon Ondoy. Affected employees whose leave credits were previously deducted may request for restoration thereof, subject to the approval of the head of office.
These guidelines shall take effect immediately.
(SGD.) FRANCISCO T. DUQUE III, MD, MScChairman
February 8, 2012
CSC RESOLUTION NO. 1200289
SPECIAL EMERGENCY LEAVE TO GOVERNMENT EMPLOYEES AFFECTED BY NATURAL CALAMITIES/DISASTERS
WHEREAS, it is a declared policy of the State to uphold the people's constitutional rights to life, health, safety and property and to promote the general welfare of its people at all times, especially during disasters and calamities; aHSAIT
WHEREAS, Section 3, Article IX-B of the 1987 Philippine Constitution provides that the Civil Service Commission, as the central personnel agency of the Government, shall adopt measures to promote morale, efficiency, integrity, responsiveness, progressiveness, and courtesy in the civil service;
WHEREAS, as the constitutionally-mandated central personnel agency of the government, the Civil Service Commission is authorized under Section 12 (3), Chapter 3, Title I-A, Book V of Executive Order No. 292 (Administrative Code of 1987), to promulgate policies, standards and guidelines to promote economical, efficient and effective personnel administration in the government;
WHEREAS, Section 60, Chapter 9, Title I-A, Book V of Executive Order No. 292 (Administrative Code of 1987) provides that officers and employees in the Civil Service shall be entitled to leave of absence, with or without pay, as may be provided by law and the rules and regulations of the Commission in the interest of the service;
WHEREAS, the Commission, in MC 29 and 29-A, s. 2009, issued guidelines on the grant of special emergency leave to personnel affected by the Typhoon "Ondoy"; TIcAaH
WHEREAS, in light of the natural calamities experienced by our country as a result of climate change and global warming, the Commission deemed it necessary to provide assistance in the form of special emergency leave to government employees in officially declared calamity areas;
WHEREFORE, for uniform interpretation and implementation on the grant of special emergency leave to government employees in declared areas affected by calamities/disasters, the Commission RESOLVES to prescribe the following guidelines:
1. A five-day special emergency leave shall be granted to government employees directly affected by natural calamity/disaster;
2. The special emergency leave can be applied for five straight working days or on staggered basis and will not be deducted from the employee's leave credits; DaCTcA
3. The purpose of the leave may be any of the following: for urgent repair and clean-up of damaged house, being stranded in affected areas, disease/illness of employees brought by natural calamity/disaster, caring of immediate family members affected by natural calamity/disaster;
4. The special emergency leave may be availed of by the affected government employees within thirty days from the first day of calamity declaration by proper government agencies/authorities;
5. A commonly declared natural calamity/disaster may include, but not limited to, earthquakes, flooding, volcanic eruption and landslide that have profound environmental effect and/or human loss and frequently cause financial loss; and
6. The head of office shall take full responsibility for the grant of special emergency leave and verification of the employee's eligibility to be granted thereof. Said verification shall include: validation of place of residence based on latest available records of the affected employee; verification that the place of residence is covered in the declaration of calamity area by the proper government agency; and such other proofs as may be necessary. ASIETa
The grant of special emergency leave shall cover employees affected by typhoons Pedring, Quiel and Sendong and other landslides/flashfloods/natural calamities that occurred after typhoon Ondoy. Affected employees whose leave credits were previously deducted may request for restoration thereof, subject to the approval of the head of office.
Quezon City.
(SGD.) FRANCISCO T. DUQUE IIIChairman
(SGD.) MARY ANN Z. FERNANDEZ-MENDOZACommissioner
On leaveRASOL L. MITMUGCommissioner
Attested by:
(SGD.) DOLORES B. BONIFACIODirector IV