Rules and Regulations on Local Absentee Voting in Connection with the May 9, 2016 National and Local Elections

October 14, 2015

COMELEC RESOLUTION NO. 10003

RULES AND REGULATIONS ON LOCAL ABSENTEE VOTING IN CONNECTION WITH THE MAY 9, 2016 NATIONAL AND LOCAL ELECTIONS

The Commission on Elections, pursuant to the powers vested in it by the Constitution, the Omnibus Election Code, Executive Order No. 157, Republic Act No. 7166, Republic Act No. 10380, and other pertinent election laws, RESOLVED, as it hereby RESOLVES, to promulgate the following rules and regulations on local absentee voting:

SECTION 1. Definition of Terms. — The following terms are hereby defined as follows:

a) Local absentee voting — refers to a system of voting whereby government officials and employees, including members of the Armed Forces of the Philippines (AFP), and the Philippine National Police (PNP) as well as members of the media, media practitioners including their technical and support staff (media voters) who are duly registered voters, are allowed to vote for national positions; i.e., President, Vice-President, Senators and Party-List Representatives, in places where they are not registered voters but where they are temporarily assigned to perform election duties on election day, or in case of media voters, they will not be able to vote due to the performance of their functions in covering and reporting on the elections;

b) Media — refers to those who are engaged in news reporting on a nationwide or local scale, including correspondents of national, regional, provincial, city, or municipal publications or broadcast entities, or those engaged in other forms of journalism and their technical and support staff.

SECTION 2. Who Are Entitled to Avail of Local Absentee Voting. — Local absentee voting may be availed of by the following:

a) government officials and employees;

b) members of the PNP;

c) members of the AFP; and

d) members of the media, media practitioners including their technical and support staff who are actively engaged in the pursuit of information gathering and reporting or distribution, in any manner or form, including, but not limited to the following: CAIHTE

1. Print Journalists;

2. Television Journalists;

3. Photo Journalists;

4. Online Journalists;

5. Radio Journalists;

6. Documentary makers;

7. Television/Radio Production;

provided that a) they are duly registered voters and whose registration records are not deactivated, and b) on election day, in case of government officials, members of the PNP and AFP, they are assigned temporarily to perform election duties in places where they are not registered voters; or in case of media voters, they will not be able to vote due to the performance of their functions in covering and reporting on the conduct of elections.

Government officials and employees who will be posted abroad to perform election duties on election day may also avail of local absentee voting, provided, that they are registered voters under Republic Act No. 8189, otherwise known as "The Voter's Registration Act of 1996" and that they are not registered overseas absentee voters under Republic Act No. 9189, otherwise known as "The Overseas Absentee Voting Act of 2003".

SECTION 3. Where and When to File the Application Forms to Avail of the Local Absentee Voting. — Applicants who will avail of the local absentee voting shall file their duly accomplished Application Forms (LAV Form No. 01) at and on the following:

Applicant/s	When to File	Where to File
For government officials	Not later than	Before their heads of offices/
and employees,	March 07, 2016	supervisors/commanders/officers
members of the AFP,		next-in-rank
and members of the PNP
For media voters	Not later than	a) Office of the Regional Election
	March 07, 2016	Director (ORED) of the National
		Capital Region (NCR) in case of
		highly urbanized cities in the NCR
		including Pateros
		b) Office of the City Election Officer
		(OCEO) in case of highly urbanized
		or independent cities outside the NCR
		c) Offices of the Provincial Election
		Supervisor (OPES) for areas not
		mentioned above.
		* The application form for media
		voters must be accompanied by a
		certification accomplished by the
		heads of media entities to whom the
		applicants belong attesting that they
		are bona fide members of the media
		and that they may not be able to
		vote due to the performance of their
		functions in covering and reporting
		the conduct of elections. (LAV Form
		No. 02)

 

	Highly Urbanized Cities		Highly Urbanized Cities
	in NCR		outside NCR		Independent Cities
	(with RED-NCR)		(with City EO)		(with City EO)
1.	Caloocan City	1.	Angeles City	1.	Cotabato City
2.	Las Piñas City	2.	Bacolod City	2.	Naga City
3.	Makati City	3.	Baguio City	3.	Ormoc City
4.	Malabon City	4.	Butuan City	4.	Santiago City
5.	Mandaluyong City	5.	Cagayan de Oro City
6.	Manila City	6.	Cebu City
7.	Marikina City	7.	Davao City
8.	Muntinlupa City	8.	Gen. Santos City
9.	Navotas City	9.	Iligan City
10.	Parañaque City	10.	Iloilo City
11.	Pasay City	11.	Lapu-Lapu City
12.	Pasig City	12.	Lucena City
13.	Quezon City	13.	Mandaue City
14.	San Juan City	14.	Olongapo City
15.	Taguig City	15.	Puerto Princesa City
16.	Valenzuela City	16.	Tacloban City
17.	Including Pateros	17.	Zamboanga City

 

In cities outside NCR where there are more than one (1) Offices of City Election Officers (OCEO), the Regional Election Director (RED) shall immediately designate not later than January 18, 2016 the OCEO which shall receive the applications to avail of the local absentee voting. For this purpose, the RED concerned shall submit to the Committee on Local Absentee Voting (CLAV), through the Acting Director IV, Electoral Contests Adjudication Department (ECAD), the list of designated OCEO/s. DETACa

SECTION 4. Date and Place of Voting. — Local absentee voters shall vote on any day from April 27, 28 and 29, 2016 from 8:00 o'clock in the morning until 5:00 o'clock in the afternoon.

In case of voting of government officials and employees, members of the AFP and PNP, the heads of offices/supervisors/commanders or officers next-in-rank shall, not later than April 12, 2016, designate the place of voting where the voters shall converge to vote, with written notice upon the Municipal/City/District Election Officer who or whose representative will supervise the conduct of voting thereat. Copy of said written notice shall be furnished the CLAV.

In case of media voters, voting shall be at the COMELEC Office where they filed their applications to avail of the local absentee voting under the supervision of the City Election Officer (CEO), Provincial Election Supervisor (PES) or Regional Election Director (RED) as the case may be.

SECTION 5. Positions to be Voted for. — For the May 9, 2016 National and Local Elections, only the positions of President, Vice-President, Senators and Party-List Representative shall be voted for under the local absentee voting.

SECTION 6. Committee on Local Absentee Voting. — There shall be created a Committee on Local Absentee Voting ("CLAV") composed of the following;

Chairperson	-	Hon. Maria Rowena Amelia V. Guanzon
		Commissioner, Commission on Elections
Vice-Chairperson	-	Atty. Allen Francis B. Abaya
		Electoral Contests Adjudication Department (ECAD)
Members	-	Atty. Consuelo B. Diola
		Electoral Contests Adjudication Department (ECAD)
		Ms. Carmelita C. Ayson
		Education and Information Department (EID)
		Mr. Manuel M. Cruz
		Information Technology Department (ITD)
Secretariat	-	Mr. Edgar C. Apanay
		Ms. Ma. Theresa A. Torralba
		Ms. Lowelynne F. Elardo
		Ms. Merlita H. Montanano
		Ms. Charlyn S. Jugarap
		Electoral Contests Adjudication Department (ECAD)

 

To effectively carry out the mandate of the CLAV, Local Absentee Voting Groups (LAV Groups), are hereby constituted as additional members of CLAV to be composed of the following:

LAV	Region/Unit
Group	covered	Offices /Personnel	Office/Designation
I	Media and NCR	Atty. Manuel T. Lucero	Group Head
		Ms. Amy O. Sibayan	Assistant Group Head
II	CAR, Regions 1, 2	Dr. Saga D. Mabaning	Group Head
		Mr. Kristoffer Giovanni B.	Assistant Group Head
		Llacuna
III	3, 4A, 4B, 5	Atty. Fritzie Claire C. Caigoy	Group Head
		Mr. Buenafe R. Valido, Jr.	Assistant Group Head
IV	6, 7, 8	Atty. Michael L. Garcia	Group Head
		Atty. Jenny Vi M. Razon	Assistant Group Head
V	9, 10, 11 including	Atty. Magellan P. Ferrer	Group Head
	Isabela City	Mr. Arnold M. Dizon	Assistant Group Head
	12, CARAGA, ARMM	Atty. John Gerald B. Dela Cruz	Group Head
VI	including Cotabato City	Ms. Charina V. Aquino	Assistant Group Head

 

The EID shall cause the widest dissemination of education and information materials relative to the conduct of the local absentee voting system to all government officials, the AFP and PNP as well as to the media.

The ITD shall provide the CLAV with the updated National List of Registered Voters (NLRV) and other technical assistance in the verification of registered voters.

SECTION 7. Powers and Functions of the CLAV. — The CLAV, through the LAV Groups, shall supervise the implementation of the local absentee voting, and shall have the following powers and functions:

a. Distribute copies of Application Forms (LAV Form No. 01) to all government agencies, AFP, PNP, media entities, corporations or members of the media concerned;

b. Receive accomplished Application Forms (LAV Form No. 01) together with Certified Lists of Applicants (LAV Form No. 02) for local absentee voting not later than March 10, 2016;

c. Verify whether the applicants are eligible for local absentee voting not later than April 15, 2016;

d. Prepare the List of Approved Applicants for Local Absentee Voting with Minutes of Voting (LAV Form No. 04) per office/unit/battalion/OCEOs/OPES/ORED-NCR;

e. Send Notices (LAV Form No. 08) to all Municipal/City/District EOs concerned before elections not later than April 20, 2016, copy furnished the PES, of the names of voters who are registered in their respective Municipality/City/District and who will avail of local absentee voting, as soon as the aforementioned list is prepared for said EOs to annotate in the Election Day Computerized Voters List (EDCVL) that said voters are voting through the Local Absentee Voting System; aDSIHc 

For this purpose, the concerned Municipal/City/District EOs shall submit within five (5) days from receipt of the above notice a report to the CLAV of their compliance thereto.

f. Transmit the following to all concerned heads of offices/supervisors/commanders or officers next-in-rank/CEOs/PES/RED-NCR, not later than April 21, 2016;

(i) List of Approved Applicants for Local Absentee Voting with Minutes of Voting (LAV Form No. 04); and

(ii) The exact number of local absentee ballots, inner and outer envelopes and paper seals corresponding to the number of approved applications.

g. Receive under proper receipt and take custody through the Reception and Custody Unit (RCU), the envelopes containing the accomplished local absentee ballots and other related documents from the heads of offices/supervisors/commanders or officers next-in-rank, the CEOs, PES, or the RED-NCR, as the case may be, on or before 7:00 o'clock in the evening of May 9, 2016;

h. Verify whether the number of envelopes containing the accomplished ballots is equal to the number of signatures affixed in the list submitted by the heads of offices/supervisors/commanders or officers next-in-rank /the CEO/PES concerned or the RED-NCR, as the case may be.

If there are more envelopes containing the accomplished ballot than the signatures affixed on the list, set aside the envelope of the voter whose signature does not appear in the list and place the same in a separate ballot box intended for the purpose. Such fact shall be indicated in a report to be prepared by the LAV Group concerned which shall be submitted to the CLAV. Said ballots shall not be counted;

If there are more signatures affixed in the list than the number of envelopes received, such fact shall likewise be indicated in the report to be prepared by the LAV Group which shall be submitted to the CLAV. The report shall indicate the names of the voters whose signatures appear in the list, but without corresponding envelopes. In this case, the CLAV, through the Head of the LAV Group concerned, shall direct the heads of offices/supervisors/commanders or officers next-in-rank, the CEO/PES concerned or the RED-NCR, as the case may be, to transmit the envelopes of said voters;

After receipt and verification thereof, turn-over the same including other election documents to the RCU;

i. Supervise the counting of ballots and canvassing of votes;

j. Receive for safekeeping all ballot boxes containing the counted ballots and related election documents from the SBEIs and Special Board of Canvassers (SBOC) for local absentee voting;

k. Send Notices (LAV Form No. 08-A) to all Municipal/City/District EOs concerned after elections but not later than June 30, 2016 of the names of voters who actually voted under the local absentee voting for updating of their voting records;

For this purpose, the concerned Municipal/City/District EOs shall submit within five (5) days from receipt of the above notice a report to the CLAV of their compliance thereto; and

l. Perform and exercise such other functions and powers as may be necessary for the proper implementation of the local absentee voting law.

SECTION 8. Procedures for Filing of Applications to Avail of Local Absentee Voting. —

a. All persons who may avail of the local absentee voting as provided under Sec. 2 hereof shall file their duly accomplished Application Forms (LAV Form No. 01) as provided for under Sec. 3 hereof.

All application forms shall be under oath. For this purpose, the heads of offices/supervisors/commanders or officers next-in-rank may administer oaths free of charge for government officials and employees/members of AFP/PNP, pursuant to Executive Order No. 292 (Administrative Code of 1987).

For media, their application forms shall be sworn to before:

i) any notary public; or

ii) the Regional Election Director-NCR for highly urbanized cities of NCR including Pateros; or

iii) the City Election Officer concerned for highly urbanized cities outside NCR; or

iv) the Provincial Election Supervisor for areas other than those mentioned above.

The application forms may be reproduced or downloaded from the official COMELEC website at www.comelec.gov.ph.

b. The heads of offices/supervisors/commanders or officers next-in-rank, shall receive all accomplished and subscribed application forms from their respective personnel. ETHIDa

In case of media voters, the CEO or PES concerned, or the RED-NCR, shall receive all accomplished and subscribed application forms together with Certified List of Applicants (LAV Form No. 02) accomplished by the heads of the media entities to whom the applicants belong;

c. The heads of offices/supervisors/commanders or officers next-in-rank shall prepare a Certified List of Applicants (LAV Form No. 02) under their supervision or command who submitted their accomplished application forms for local absentee voting indicating therein the Municipality/City/District, barangay and precinct number where they are registered and the place of their assignment on election day, with a certification that the applicants will be re-assigned on election day to perform election-related duties; or in case of media voters, that they may not be able to vote due to the performance of their functions of covering and reporting the conduct of elections;

d. Not later than March 10, 2016, the heads of offices/supervisors/commanders/officers next-in-rank, the CEO or PES concerned or RED-NCR, as the case may be, shall submit directly to the CLAV either by personal service or private courier, the following:

(i) A Certified List of Applicants (LAV Form No. 02) under their supervision or command who submitted their accomplished application forms for local absentee voting indicating therein the Municipality/City/District, barangay and precinct number where they are registered and the place of their assignment on election day, with a certification that the applicant/s will be re-assigned on election day to perform election-related duties; or in case of media voters, that they may not be able to vote due to the performance of their functions of covering and reporting the conduct of elections.

(ii) The accomplished Application Forms (LAV Form No. 01) for local absentee voting.

The foregoing documents shall be transmitted directly to the CLAV, c/o The Electoral Contests Adjudication Department (ECAD), 8th Floor, Palacio Del Gobernador Building, Intramuros, Manila, immediately upon receipt thereof but not later than March 10, 2016. The date of mailing shall be considered as the date of filing.

Any queries on the foregoing may be made at telephone numbers: 527-2986, 529-2212 and 536-0419 or thru fax no. 527-0830 and email address at [email protected]

SECTION 9. Verification of Registrations of Applicants for Local Absentee Voting. — Upon receipt of the Certified List of Applicants (LAV Form No. 02) and the accomplished Application Forms (LAV Form No. 01), the CLAV shall verify from the National List of Registered Voters (NLRV) provided by the Information and Technology Department (ITD), COMELEC whether the applicants are registered voters, and generate a Report thereon (LAV Form No. 03).

Only the applications of individuals whose names are in the NLRV shall be approved by the CLAV.

The CLAV shall prepare a List of Approved Applicants for Local Absentee Voting with Minutes of Voting (LAV Form No. 04).

Once approved, applicants should ensure that they will vote on any day from April 27, 28 and 29, 2016 as they are already included in the certified list of local absentee voters and that in the Election Day Computerized Voters List (EDCVL), they are indicated as voting through local absentee voting system.

In case of double or multiple voting, the applicant shall be charged with an election offense as defined under paragraph z, subparagraph 2 of Sec. 261 of the Omnibus Election Code and shall be recommended to be administratively charged, if applicable.

SECTION 10. Disapproval of the Application to Avail of Local Absentee Voting. — The application to avail of local absentee voting shall be disapproved on the grounds that:

a. the names of the applicants are not found in the NLRV;

b. the application was filed out of time;

c. the application is not under oath;

d. the application is only a photocopy/facsimile copy; or

e. the Certification portion of the certified list is not duly accomplished.

For this purpose, the CLAV shall notify the heads of offices/supervisors/commanders or officers next-in-rank, the CEO or PES or the RED-NCR who shall in turn notify the concerned applicants on the disapproval of their application to avail of the local absentee voting (LAV Form No. 05) provided however, that for items c, d and e above, the application forms of those found to be registered voters may be completed/complied with and submitted back to CLAV on or before the deadline of preparation of the list of qualified local absentee voters on April 15, 2016. cSEDTC

SECTION 11. Transmittal of List of Qualified Local Absentee Voters, Local Absentee Ballots and Other Election Paraphernalia from the CLAV. — The CLAV, through its members, shall personally transmit to the heads of offices/supervisors/commanders, CEO, PES or RED-NCR, the List of Approved Applicants for Local Absentee Voting with Minutes of Voting (LAV Form No. 04), the exact number of local absentee ballots, inner and outer envelopes and paper seals corresponding to the number of approved applications and thumbprint takers (LAV Form No. 06) not later than Thursday, April 21, 2016 to ensure that the abovementioned election forms and paraphernalia will be received by the heads of offices/supervisors/commanders, CEO, PES or RED-NCR before the voting period.

SECTION 12. Security Envelopes for Local Absentee Ballots. — There shall be two (2) security envelopes for each local absentee ballot, namely; an outer envelope and an inner envelope.

The inner envelope shall contain the accomplished official ballot and shall not bear any other mark except an indication that it is a special envelope for a local absentee ballot.

The outer envelope shall bear a serial number and a space for the name of the voter. The detached coupon and the inner envelope shall be placed inside the outer envelope.

SECTION 13. Distribution of Local Absentee Ballots, Envelopes and Paper Seals. — On any day from April 27, 28, and 29, 2016 from 8:00 o'clock in the morning until 5:00 o'clock in the afternoon, the heads of offices/supervisors/commanders concerned, under the direct supervision and presence of the Municipal/City/District EOs or their representatives, or in case of media voters, the CEOs/PES or RED-NCR or their representatives, shall distribute the local absentee ballots, inner and outer envelopes, and paper seals to the qualified local absentee voters. During the distribution, they shall:

a. Require the voters to affix their signatures opposite their names in the List of Approved Applicants for Local Absentee Voting with Minutes of Voting (LAV Form No. 04) prepared by the CLAV under Section 9 hereof;

b. Detach one (1) ballot from the pad of ballots and retain the stubs where the serial number of each ballot appears;

c. Write the serial members of the ballot, outer envelope, and of the two (2) paper seals opposite the names of the voters in the spaces provided in the list;

d. Give to the voters the ballot, inner and outer envelopes and the two (2) paper seals; and

e. Instruct the voters to immediately accomplish the ballot in accordance with Section 14 hereof.

SECTION 14. Manner of Voting. — The local absentee voters shall:

a. Fill up the ballot secretly;

b. Imprint their thumb marks on the proper space in the detachable coupon of the ballot;

c. Detach the coupon from the ballot and place the same inside the outer envelope;

d. Place the accomplished ballot inside the inner envelope and close and seal the envelope with a paper seal;

e. Place the sealed inner envelope inside the outer envelope, which shall likewise be sealed with a paper seal;

f. Write their names on the space provided for in the outer envelope; and

g. Submit the sealed envelope to the heads of offices/supervisors/commanders or officers next-in-rank, Municipal/City/District EOs, the PES concerned or RED-NCR, as the case may be.

The heads of offices/supervisors/commanders or officers next-in-rank, Municipal/City/District EOs, the PES concerned or RED-NCR, shall ensure that the sanctity of the voting process is preserved.

SECTION 15. Transmittal of Local Absentee Ballots and Other Election Documents to the CLAV. — After the voting, the heads of offices/supervisors/commanders or officers next-in-rank, the CEO or PES concerned or the RED-NCR, as the case may be, shall:

1. Gather all the sealed envelopes containing the ballots submitted to them by the local absentee voters;

2. Prepare, in two (2) copies, a Transmittal Letter (LAV Form No. 07) with a certification on the number of accomplished ballots collected by them. They shall submit one (1) copy thereof to the CLAV and retain the other copy for their file;

3. Transmit the sealed envelopes, together with a) List of Approved Applicants for Local Absentee Voting with Minutes of Voting (LAV Form No. 04) with signatures referred to in Section 13 (a); and b) unused official ballots torn in half, to the CLAV by the fastest means available c/o the Electoral Contests Adjudication Department (ECAD), COMELEC, 8th Floor, Palacio del Gobernador Building, Intramuros, Manila, ensuring that the ballots are received by the CLAV not later than 7:00 o'clock in the evening of May 9, 2016.

After the local absentee voting period, the CLAV, through the LAV Groups, shall send to all Municipal/City/District EOs concerned a written Notice as to who were the voters who actually voted (LAV Form No. 08-A) under the system of local absentee voting with a directive to indicate in the list of voters with voting records on the space opposite the names of the absentee voters, the following annotation: "voted through local absentee voting," to prevent the deactivation of their registration records. SDAaTC

SECTION 16. Reception and Custody Unit (RCU), Duties and Functions. — The CLAV shall constitute an RCU, which shall:

a. Receive the security envelopes containing the accomplished ballots and the List of Approved Applicants for Local Absentee Voting with Minutes of Voting (LAV Form No. 04) with their signatures;

b. Forward the same to the LAV group concerned for verification;

c. Place the verified envelopes containing the accomplished ballots inside the ballot boxes at the rate of four hundred (400) envelopes per ballot box;

The ballot boxes, prior to the distribution to the SBEIs, shall be stored in a safe and secured place; and

d. Deliver the ballot box immediately at 7:00 o'clock in the evening of May 9, 2016 to the Special Boards of Election Inspectors (SBEIs) for counting;

Should there be a ballot box containing less than four hundred (400) envelopes, the RCU shall equitably distribute said envelopes to the SBEIs.

SECTION 17. Special Boards of Election Inspectors (SBEIs). — The CLAV may constitute as many SBEIs for local absentee voting as may be deemed necessary, to count the local absentee ballots. The members thereof shall be chosen from among the personnel of the Electoral Contests Adjudication Department (ECAD). In case of lack of ECAD personnel, the CLAV shall constitute additional SBEIs from among the personnel of other departments/offices in the Main Office, Manila, not later than April 21, 2016 (LAV Form No. 09).

To determine the number of SBEIs to be constituted, the CLAV shall use as basis the total number of approved applications at a ratio of four hundred (400) ballots per SBEI. The order of numbering of SBEI shall be determined through a raffle. In case the CLAV constituted more SBEIs than what is required, the SBEIs last in the order of numbering may be deactivated.

For every ten (10) SBEIs, the chairperson of the CLAV shall designate one (1) supervisor who shall supervise the counting, tabulation, preparation of Election Returns (ER) and other documents.

SECTION 18. Oath of Members of SBEI. — Before assuming their office, the chairperson and members of the SBEI shall take and sign an Oath (LAV Form No. 10) before any officer authorized to administer oaths. Copies of the oath shall immediately be submitted to the CLAV.

SECTION 19. Notice of Counting. — For the May 9, 2016 National and Local Elections, the CLAV shall give notice to all presidential, vice-presidential, senatorial candidates, duly registered political parties or coalition of political parties which has nominated national candidates, sectors and organizations participating under the party list system, and accredited citizen's arm of the date, time and place of counting, at least five (5) days before the day of the election.

SECTION 20. Proceedings of the SBEI. — The SBEI shall meet at the place designated by the CLAV at 7:00 o'clock in the evening of May 9, 2016 to count the votes cast by the local absentee voters and shall not adjourn until the counting is completed. All proceedings of the SBEI shall be done in public. It shall act through its chairperson and all questions presented before it shall be decided without delay by a majority vote of the members. During its meetings, not more than one (1) member shall be absent at the same time, and in no case shall such absence be for more than twenty (20) minutes.

SECTION 21. Manner of Counting Local Absentee Ballots. — Upon receipt of the ballot box containing the security envelopes for local absentee ballots, the SBEI shall proceed with the counting as follows:

Before the counting:

a. Retrieve the security envelopes from the ballot box;

b. Open all the outer envelopes, retrieve the inner envelopes and the detached coupons;

c. Place the coupons in the ballot box compartment for spoiled ballots;

d. Bundle the emptied outer envelopes and deposit the same inside the ballot box compartment for valid ballots;

e. Open the inner envelopes and retrieve the ballots found therein;

f. Bundle the emptied inner envelopes and deposit the same inside the ballot box compartment for valid ballots;

g. Pile the ballots in bundles of one hundred (100) each;

h. The Chairperson of the SBEI shall take the ballots of the first pile one by one and read the names of the candidates voted for and the offices for which they were voted, as well as the name of the party, organization or coalition voted for under the party-list system, in the order in which they appear thereon.

During the counting:

i. The Chairperson, the Poll Clerk and the Third Member shall position themselves in such a way as to give the watchers and the public an unimpeded view of the ballot being read by the Chairperson, as well as of the election returns and tally board being simultaneously accomplished by the Poll Clerk and the Third Member, respectively;

j. The watchers and the public shall not touch any of the said election documents. The table shall be cleared of all unnecessary writing paraphernalia. Any violation hereof shall constitute an election offense; acEHCD

k. The Poll Clerk and the Third Member shall record simultaneously in the election returns and in the tally board, respectively, each vote as it is read. Each vote shall be recorded by a vertical line, except every fifth vote which shall be recorded by a diagonal line crossing the previous four vertical lines;

l. The same procedure shall be followed with the succeeding piles of ballots; and

m. The sub-total of votes in figures obtained by each candidate and party list candidate shall be recorded in the election returns and tally board after each pile of one hundred (100) ballots is read.

After all the ballots have been read:

n. Record, in words and in figures, the total number of votes obtained by each candidate and by each party, organization or coalition participating under the party-list system, both in the election returns and in the tally board;

o. Ensure that the entries on the first copy of the election returns are clearly impressed on the other copies; and 

p. Close the entries by affixing their initials immediately after the last vote recorded or immediately after the name of the candidate and party-list candidates who did not receive any vote;

q. The Poll Clerk and the Third Member shall record in the election returns and in the tally board, respectively, the total number of votes obtained by each candidate and party-list candidate, in words and figures;

r. Accomplish the certification portion of the election returns and tally board;

s. Require the watchers, if any, to affix their signatures and imprint their thumb marks on the right hand portion of the election returns and the tally board;

t. Deposit the tally board in the ballot box compartment for valid ballots. The tally board, as accomplished and certified by the SBEI, shall not be changed or destroyed.

The proceedings of the SBEI shall be recorded in the Minutes of Counting of Votes (LAV Form No. 11) to be accomplished in two (2) copies which shall be placed in separate sealed envelopes to be distributed as follows:

a. The first copy, to the Election Records and Statistics Department (ERSD), this Commission; and

b. The second copy, to be deposited inside the ballot box compartment for valid ballots.

SECTION 22. Election Returns. — The election returns shall be prepared in eight (8) copies to be distributed as follows:

a. The first copy, to be delivered to the Special Board of Canvassers for local absentee voting;

b. The second copy, to the Congress directed to the President of the Senate;

c. The third copy, to the Commission through the Election Records and Statistics Department (ERSD);

d. The fourth copy, to the dominant majority party as determined by the Commission;

e. The fifth copy, to the dominant minority party as determined by the Commission;

f. The sixth copy, to the accredited citizen's arm;

g. The seventh copy, to be posted on a wall within the premises of the polling place;

h. The eighth copy, to be deposited inside the ballot box compartment for valid ballots.

The copy of the election returns posted on the wall shall be open for public viewing at any time of the day for forty-eight (48) hours following its posting. Within the said period of time, any person may view or capture an image of the election returns.

After the prescribed period for posting, the Chairpersons of the SBEI shall collect the posted election returns and keep the same in their custody to be produced for image or data capturing as may be requested by any voter or for any lawful purpose as may be ordered by competent authority.

SECTION 23. Post Counting Procedures. — Upon termination of the counting of votes, the members of the SBEI shall:

a. Place the counted official ballots in the envelope for counted ballots;

b. Seal the envelope with paper seal and affix their signatures on the said paper seal;

c. Deposit the envelope properly sealed inside the ballot box compartment for valid ballots;

d. Place the eighth copy of the election returns inside the ballot box compartment for valid ballots; SDHTEC

e. Close the inner compartments of the ballot box, lock with one (1) Comelec padlock and seal the same with one (1) fixed-length security seal;

f. Close the ballot box cover, lock with three (3) Comelec padlocks and seal the same with one (1) fixed-length security seal;

g. Deliver the locked ballot box to the RCU of the CLAV for custody and safekeeping; and

h. Distribute the election returns in accordance with Section 22 hereof.

SECTION 24. Special Board of Canvassers. — A Special Board of Canvassers (SBOC) for local absentee voting shall be constituted to be composed of ranking lawyers of ECAD and whose appointment shall be issued by the Chairperson of the CLAV not later than April 30, 2016.

SECTION 25. Notice of Canvass. — For the May 9, 2016 National and Local Elections, the Chairperson of the SBOC shall give notice to its members, all presidential, vice-presidential, senatorial candidates, duly registered political party or coalition of political parties which has nominated national candidates, sectors and organizations participating under the party list system, and accredited citizen's arm of the date, time and place of canvass, at least five (5) days before the day of the election.

SECTION 26. Tabulation Group. — The SBOC shall constitute a Tabulation Group, composed of two (2) members, which shall be under its direct supervision and control.

The Tabulation Group shall compute the sub-total of the Statement of Votes prepared by the SBOC. The name of each tabulator and the serial number of the Statement of Votes assigned to them for tabulation shall be properly recorded in the minutes of the proceedings.

The tabulators shall affix their signatures above their printed names and imprint their thumb marks on the certification portion of the Statement of Votes.

SECTION 27. Convening of SBOC. — The SBOC shall convene at 7:00 o'clock in the evening of May 9, 2016 in a place designated by the Chairman of the CLAV and proceed with the canvass of the elections returns submitted to it by the SBEIs. It shall not adjourn until the canvass is completed.

SECTION 28. Certificate of Canvass of Votes (COCV). — The SBOC shall prepare the Certificate of Canvass of Votes (COCV) in seven (7) copies for distribution as follows:

1. The first copy with attached copy of the Statement of Votes by Precinct (SOVP)/Summary Statement of Votes (SSOV), to the Congress directed to the President of the Senate for use in the canvass of election results for President and Vice-President;

2. The second copy, with attached copy of the SOVP/SSOV to the Commission en banc sitting as the National Board of Canvasses for use in the canvass of election results for Senators and Party-list representatives;

3. The third copy, to be posted on a wall within the premises of the canvassing center;

4. The fourth copy, with attached copy of the SOVP/SSOV to the Chairperson of the Board of Canvassers;

5. The fifth copy, to the accredited citizen's arm; and

6. The sixth and seventh copies, to the representatives of two (2) of the six (6) major political parties in accordance with the voluntary agreement of the parties. If no such agreement is reached, the Commission shall decide which parties shall receive the copies of the Certificate of Canvass on the basis of the criteria provided in Sec. 26 of RA 7166. The parties receiving the certificate shall have the obligation to furnish the other parties with authentic copies thereof with the least possible delay.

The copy of the COCV posted on the wall shall be open for public viewing at any time of the day for forty-eight (48) hours following its posting. Any person may view or capture an image of the COCV. After the prescribed period of posting, the Chairperson of the SBOC shall collect the posted COCV and keep the same in custody to be produced for image or data capturing as may be requested by any voter or for any lawful purpose as may be ordered by competent authority.

SECTION 29. Watchers. — During the counting and canvassing, each national candidate, duly registered political party or coalition of political parties which has nominated national candidates, sectors and organizations participating under the party list system, and accredited citizen's arm, shall be entitled to appoint, in writing, two (2) watchers serving alternately.

Civic, religious, professional, business, youth and any other similar organizations with prior authority from the Commission, shall collectively be entitled to appoint two (2) common watchers serving alternately.

SECTION 30. Applicability of Other Comelec Rules.— Rules and regulations promulgated by the Commission in connection with the May 9, 2016 National and Local Elections are, as far as applicable, hereby adopted, incorporated and made integral parts of this resolution.

SECTION 31. Repealing Clause. — Comelec Resolution No. 9637, entitled, Rules and Regulations on Local Absentee Voting in Connection with the May 13, 2013 Synchronized National, Local and ARMM Regional Elections, and Subsequent National and Local Elections Thereafter dated February 13, 2013 and all other Rules and Regulations inconsistent with the provisions hereof are hereby superseded. AScHCD

SECTION 32. Effectivity. — This Resolution shall take effect on the seventh (7th) day after its publication in two (2) daily newspapers of general circulation in the Philippines.

SECTION 33. Publication and Dissemination. — Let the Education and Information Department (EID), this Commission, cause the publication of this Resolution in two (2) daily newspapers of general circulation in the Philippines.

The CLAV shall immediately furnish copies hereof to the Department of Foreign Affairs, Department of Education, the Chief of Staff of the Armed Forces of the Philippines, the Director General of the Philippine National Police and all departments and agencies or instrumentalities of the national government, National Press Club (NPC), Kapisanan ng mga Brodkaster ng Pilipinas (KBP) and other media organizations or entities and all Regional Election Directors, Provincial Election Supervisors of the Commission, who shall in turn furnish copies thereof to their respective Election Officers.

SO ORDERED.

(SGD.) J. ANDRES D. BAUTISTAChairman

(SGD.) CHRISTIAN ROBERT S. LIMCommissioner

(SGD.) AL A. PARREÑOCommissioner

(SGD.) LUIE TITO F. GUIACommissioner

(SGD.) ARTHUR D. LIMCommissioner

(SGD.) MA. ROWENA AMELIA V. GUANZONCommissioner

(SGD.) SHERIFF M. ABASCommissioner

ATTACHMENT

LAV Form No. 01

May 9, 2016 National and Local Elections

Application to Avail of Local Absentee Voting

1.	PERSONAL DATA: (Please use the same name as appearing in your registration record.)
	(a)	Name: __________________________________________________________________
		(Surname)	(First name)	(Middle name)
	(b)	Sex:	[ ] Male	[ ] Female
	(c)	Civil Status:	[ ] Single	[ ] Married	[ ] Widow/er
	(d)	Date of Birth: __________________ Place of Birth: _____________________________
	(e)	Contact Numbers: Mobile: ______________ HQ/Office Tel. No.: __________________
		Email address: ___________________________________________________________
2.	I AM A REGISTERED VOTER OF: (Note: Please go to	www.comelec.gov.ph/?r=VoterRegistration/RegistrationStatusVerification/precinct_finder
	for information on the following data.)
(f)	_________________________________________________________________________________
	(Precinct No./Barangay)	(City/Municipality)	(Province)
(g)	Voter's Registration Record Number (VRRN)	: ________________________________
(h)	Voter's Identification Number (VIN)	: ________________________________
3.	I WANT TO AVAIL OF LOCAL ABSENTEE VOTING BECAUSE I WILL BE ASSIGNED ON
	ELECTION DAY TO PERFORM ELECTION DUTIES/COVER AND REPORT ON THE
	CONDUCT OF ELECTIONS OUTSIDE THE PLACE WHERE I AM A REGISTERED VOTER
		Please check the appropriate box:
(i) [ ] I am a government official/employee	(j) [ ] I am a member of the AFP
Government Office ________________________	Rank _______________________________
Position _________________________________	Unit ________________________________
Place of Assignment _______________________	Serial Number ________________________
Name of Head of Office/Supervisor ___________	Place of Assignment ___________________
			Name of Commanding Officer ___________
(k) [ ] I am a member of the PNP	(l) [ ] I am a member of the media
Position/Rank ____________________________	Position _____________________________
Place of Assignment _______________________	Place of Assignment ___________________
Name of Station Head ______________________	Name of Head of Company _____________

 

I hereby certify that the above declarations are true and correct.

_______________________________________(Signature of applicant above printed name)

SUBSCRIBED AND SWORN to before me this ____________ day of ___________________, 2016 at _______________, Philippines.

_______________________________________(Signature above printed name)

LAV Form No. 02

May 9, 2016 National and Local Elections

List of Applicants for Local Absentee Voting

OFFICE/UNIT/STATION: __________________ ADDRESS: ______________________

						Place of Registration
Seq.				Date of	Precinct		Municipality/		Place of
No.	Last Name	First Name	Middle Name	Birth	#	Barangay	City/District	Province	Assignment
___	__________	_________	____________	_________	_______	____________	___________	___________	__________
___	__________	_________	____________	_________	_______	____________	___________	___________	__________
___	__________	_________	____________	_________	_______	____________	___________	___________	__________
___	__________	_________	____________	_________	_______	____________	___________	___________	__________
___	__________	_________	____________	_________	_______	____________	___________	___________	__________

 

CERTIFICATION

This is to certify that herein applicants are bona fide members/employees of ______________________ with office address at ____________________________. This is to further certify that the above-named applicants will be assigned on election day outside the place where they are registered voters to perform election-related duties or due to the performance of their functions in covering and reporting on the elections.

_______________________________________(Signature above printed name)

SUBSCRIBED AND SWORN to before me this ______ day of ______________, 2016, at ________________, Philippines.

_______________________________________(Signature above printed name)

LAV Form No. 03

May 9, 2016 National and Local Elections

Report on Verification of Registration

Upon verification, the names of the following members/personnel of ____________________________________, who applied for local absentee voting for the May 9, 2016 National and Local Elections, are found in the National List of Registered Voters (NLRV) and hence their applications are hereby APPROVED:

	Name of Applicant/s	Place of Registration
Seq.	Last Name	First Name	Middle	Precinct		Municipality/
#			Name	Number	Barangay	City/District	Province
___	_____________	__________	_________	_________	__________	___________	__________
___	_____________	__________	_________	_________	__________	___________	__________
___	_____________	__________	_________	_________	__________	___________	__________
___	_____________	__________	_________	_________	__________	___________	__________
___	_____________	__________	_________	_________	__________	___________	__________

 

However, the names of the following members/personnel of _____________________,were not found in the NLRV and are accordingly DISAPPROVED:

	Name of Applicant/s	Place of Registration
Seq.	Last Name	First Name	Middle	Precinct		Municipality/
#			Name	Number	Barangay	City/District	Province
___	_____________	__________	_________	_________	__________	___________	__________
___	_____________	__________	_________	_________	__________	___________	__________
___	_____________	__________	_________	_________	__________	___________	__________
___	_____________	__________	_________	_________	__________	___________	__________
___	_____________	__________	_________	_________	__________	___________	__________

Prepared and Verified by:

 __________________________ Group Member

BY AUTHORITY OF THE COMMITTEE:

_________________________________

_________________________________

Noted by:

___________________________Vice-Chairperson, CLAV 

LAV Form No. 04

May 9, 2016 National and Local Elections

List of Approved Applicants for Local Absentee Voting with Minutes of Voting

OFFICE/UNIT/STATION: __________________ ADDRESS: ______________________

						Outer	Paper
				Voter's Signature	Ballot	Envelope	Seal
Seq.				(to be affixed upon	Serial	Serial	Serial
No.	Last Name	First Name	Middle Name	receipt of ballot)	Number	Number	Number
____	_____________	__________	_____________	_______________	__________	___________	____________
____	_____________	__________	_____________	_______________	__________	___________	____________
____	_____________	__________	_____________	_______________	__________	___________	____________
____	_____________	__________	_____________	_______________	__________	___________	____________
____	_____________	__________	_____________	_______________	__________	___________	____________
____	_____________	__________	_____________	_______________	__________	___________	____________

(Note: You may use separate sheet, if needed) 

CERTIFICATION

I hereby certify that the above-named voters personally cast their votes pursuant to Sections 13 and 14 of COMELEC Resolution No. _________ dated _______________ and that the data stated below are true and correct:

Time and Date Voting Commenced:	Serial Number of Outer Envelopes Received:
Time and Date Voting Ended:	Serial Number of Paper Seals Received:
Place of Voting:	Total Number of Voters Who Actually Voted:
Total Number of Ballots Received:	Total Number of Unused Ballots:
Serial Number of Ballots Received:	Serial Number of Unused Ballots:

 

Incidents which transpired before, during and after the casting of votes (use separate paper if necessary):

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

___________________________________

SUBSCRIBED AND SWORN to before me this ______ day of _______________, 2016 at ___________________, Philippines.

__________________________________

LAV Form No. 05

May 9, 2016 National and Local Elections

Notice of Disapproval

_____________, 2016

 

GREETINGS!

Please take notice that the application to avail of the local absentee voting system for the May 9, 2016 National and Local Elections of the following have been DISAPPROVED by the Committee on Local Absentee Voting:

Seq.	Name of Applicant/s			Reason for
#	Surname	First Name	Middle Name	Disapproval
1	_________________	___________________	________________	_____________
2	_________________	___________________	________________	_____________
3	_________________	___________________	________________	_____________
4	_________________	___________________	________________	_____________
5	_________________	___________________	________________	_____________
6	_________________	___________________	________________	_____________
7	_________________	___________________	________________	_____________
8	_________________	___________________	________________	_____________

 

Further, pursuant to Section 10 of COMELEC Resolution No. ________ promulgated on _______________, please notify the concerned applicants on the disapproval of their application.

For your information and guidance.

The Committee on Local Absentee Voting

By:

________________________________

LAV Form No. 06

May 9, 2016 National and Local Elections

Transmittal and Receipt of Accountable and Non-Accountable Forms

________________, 2016

_________________________

_________________________

_________________________

GREETINGS:

Forwarded herewith are the following accountable and non-accountable forms and other election paraphernalia for local absentee voting:

Nature of Election	Quantity	Serial Number
Documents		From	To
Official Ballots
Inner Envelopes
Outer Envelopes
Paper Seals
Thumb print Taker
Certified List of Presidential, Vice-
Presidential, Senatorial and Party List
Candidates
Instructions to the Head of
Offices/Supervisors/Commanders
Instructions to Voters
Comelec Resolution No. _________
LAV Form No. 04 (List of Approved
Applicants for Local Absentee Voters
with Minutes of Voting)
LAV Form No. 05 (Notice of
Disapproval
LAV Form No. 07 (Transmittal of
Accomplished Ballots and other
Election Paraphernalia)

 

Please be reminded that the voting period is on April 27, 28 and 29, 2016 and that all accomplished ballots and other election forms and paraphernalia should be received by the Committee on Local Absentee Voting c/o Electoral Contests Adjudication Department (ECAD), COMELEC, 8th Floor, Palacio del Gobernador Building, Intramuros, Manila, ON OR BEFORE 7:00 O'CLOCK IN THE EVENING OF MAY 9, 2016.

Please acknowledge receipt hereof.

FOR THE COMMITTEE:

__________________________________

Delivered by:	Received by:
_______________________________	_______________________________
Member, CLAV	(Signature over printed name)

 

Position: ____________________________

Unit/Station/Office: ____________________

____________________________________

Date and Time: _______________________

LAV Form No. 07

Transmittal of Accomplished Ballots and Other Election Paraphernalia

_____________, 2016

The Committee on Local Absentee Voting (CLAV)Electoral Contests Adjudication Department (ECAD)

 

GREETINGS:

This is to transmit ___________________________ (_______ ) (State here total number of ballots collected) accomplished ballots which I have collected from the local absentee voters, named in the attached LAV Form No. 04.

Also forwarded are __________________________ (_______ ) (State here total number of unused/official ballots, if any) pieces of unused local absentee ballots and other election paraphernalia.

Further, this is to certify that the figures stated-above are true and correct.

______________________________________(Signature above printed name)

Position: _______________________________

Office/Unit/Station: _____________________

LAV Form No. 08

May 9, 2016 National and Local Elections

Notice to the Election Officer on Applicants Voting Through Local Absentee

______________, 2016

TO THE ELECTION OFFICER

GREETINGS:

Please take notice that the application to avail of the local absentee voting system for the May 9, 2016 National and Local Elections of the following have been APPROVED by the Committee on Local Absentee Voting:

Seq.	Name of Local Absentee Voter	Precinct
#	Surname	First Name	Middle Name	Number
1	_________________	___________________	________________	_____________
2	_________________	___________________	________________	_____________
3	_________________	___________________	________________	_____________
4	_________________	___________________	________________	_____________
5	_________________	___________________	________________	_____________
6	_________________	___________________	________________	_____________
7	_________________	___________________	________________	_____________
8	_________________	___________________	________________	_____________

 

Further, pursuant to Section 7 (e) of COMELEC Resolution No. _____________ promulgated on _______________, please indicate in the Election Day Computerized Voters List (EDCVL) on the space opposite the name/s of said voter/s the following annotation: "VOTING THROUGH LOCAL ABSENTEE VOTING" to prevent double/multiple/substitute voting.

PLEASE ACKNOWLEDGE RECEIPT AND SUBMIT A REPORT OF YOUR COMPLIANCE WITHIN FIVE (5) DAYS FROM RECEIPT HEREOF.

For your strict compliance.

The Committee on Local Absentee Voting

By:

___________________________________

Cc: Provincial Election Supervisor (PES)

LAV Form No. 08-A

May 9, 2016 National and Local Elections

Notice to the Election Officer of Applicants Who Actually Voted Under the Local Absentee Voting System

_______________, 2016

TO THE ELECTION OFFICER

GREETINGS:

Please take notice that the following registered voters in your municipality/city/district ACTUALLY VOTED under the Local Absentee Voting System for the May 9, 2016 National and Local Elections:

Seq.	Name of Local Absentee Voter	Precinct
#	Surname	First Name	Middle Name	Number
1	_________________	___________________	________________	_____________
2	_________________	___________________	________________	_____________
3	_________________	___________________	________________	_____________
4	_________________	___________________	________________	_____________
5	_________________	___________________	________________	_____________
6	_________________	___________________	________________	_____________
7	_________________	___________________	________________	_____________
8	_________________	___________________	________________	_____________

 

Accordingly, please update their voting history to prevent deactivation of their Voters Registration Record (VRR).

PLEASE ACKNOWLEDGE RECEIPT AND SUBMIT A REPORT OF YOUR COMPLIANCE WITHIN FIVE (5) DAYS FROM RECEIPT HEREOF.

For your strict compliance.

The Committee on Local Absentee Voting

By:

___________________________________

Cc: Provincial Election Supervisor (PES)

LAV Form No. 09

May 9, 2016 National and Local Elections

INSTRUCTIONS: PREPARE IN DUPLICATE. The original copy shall be kept by the appointee and the second copy shall be given to/kept by the Committee on Local Absentee Voting.

Appointment of Chairman/Poll Clerk/Member/Substitute

___________

_______________

Name : ________________________________

Address : ______________________________

 (House No., Street, City/State/Country)

SIR/MADAM:

You are hereby appointed as ________________________________ (State whether Chairman/Poll Clerk/Member/Substitute) of the Special Board of Election Inspectors (SBEI) of the Committee on Local Absentee Voting.

You shall immediately assume office upon taking your oath as required by law. However, this appointment will be automatically cancelled and considered null and void if you are related within the fourth civil degree of consanguinity or affinity to any member of the same SBEI or to any of the candidates for President, Vice-President, Senator and Party List Nominee. In such a case, you shall not assume the duties of the office and shall immediately return this appointment to the Committee of Local Absentee Voting. Continuation in the office notwithstanding this prohibition shall be punished in accordance with law.

BY AUTHORITY OF THE COMMISSION:

MARIA ROWENA AMELIA V. GUANZON

LAV Form No. 10

May 9, 2016 National and Local Elections

Oath of SBEI

I, _________________________, (State your complete name) do solemnly swear that I will faithfully perform the duties of __________________________ (State whether Chairman/Poll Clerk/Member/Substitute) to the best of my knowledge and ability, without favoring any person, candidate, political party or group; that I will support and defend the Constitution of the Republic of the Philippines; that I will maintain true faith and allegiance to the same; that I will obey the laws and legal orders promulgated by duly constituted authorities; and that I voluntarily impose upon myself this obligation without mental reservation or purpose of evasion.

SO HELP ME GOD.

____________________________________(Signature above printed name)

________________ _________________________ Date

SUBSCRIBED AND SWORN to before me this _______ day of _____________, 2016 in __________________.

______________________________

Note: The members of the SBEI shall, before assuming their office, take and sign this oath before an officer authorized to administer oaths or, in the absence thereof, before any other member of the SBEI present. The oaths of the members of the SBEI shall be submitted immediately to the Committee on Local Absentee Voting.

LAV Form No. 11

May 9, 2016 National and Local Elections

SBEI No. _____________

MINUTES OF COUNTING OF VOTES

Instructions:

1. Prepare two clear copies separately — one copy for the Election Records and Statistics Department, and other copy to be deposited in the ballot box.

2. The minutes shall be accomplished by the Poll Clerk and shall be certified as true and correct in the last page by all members of the Board.

3. Start preparing the minutes as soon as the Board convenes. Accomplish the Minutes by filling the blanks as soon as the acts occur or the data referred to become available.

4. Do not leave any blank unfilled. If the answer to an item is none or zero, write "NONE". Use extra sheets of paper if additional writing space is needed.

5. Place each copy of the Minutes in a special envelope provided for the purpose, and distribute in accordance with the instructions.

A. Counting of Votes

Date and time counting started:

Number of envelopes found in the

Number of detached coupons retrieved

Number of ballots retrieved from the

Number of marked ballots:

Number of ballots read and counted:

Date and time counting ended:

Time and date election returns were

Time and date election returns were

B. Incidents/Irregularities

(State here any irregularity noted before counting started and during the counting of votes and other incidents which the Board believes should be reported. Use additional sheet, to be signed by all members of the Board, if space below is insufficient.) 

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

__________________________________.

C. Records of Watchers Present

	Party/Candidate	Time		Watcher's
Name of Watcher	Represented	Arrived	Time Left	Signature
________________	___________________	___________	____________	_____________
________________	___________________	___________	____________	_____________
________________	___________________	___________	____________	_____________
________________	___________________	___________	____________	_____________
________________	___________________	___________	____________	_____________

 

D. Record of Protest

Name of Protestant	Irregularity Protested	Action of the Board
________________________	____________________________	_______________________
________________________	____________________________	_______________________
________________________	____________________________	_______________________
________________________	____________________________	_______________________
________________________	____________________________	_______________________

 

We hereby certify under our official oaths that the information or data set forth in this Minutes of Counting of Votes are true and correct.

______________, 2016, Manila.

SPECIAL BOARD OF ELECTION INSPECTORS

______________________________

________________________________	________________________________
POLL CLERK	THIRD MEMBER