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Revised Qualification Standards

OCA Circular No. 34-97Supreme Court Issuances

The OCA Circular No. 34-97, dated May 22, 1997, outlines revised qualification standards for positions within the Philippine civil service, as adopted from the Civil Service Commission's Memorandum Circular No. 1, Series of 1997. It establishes minimum educational and experience requirements while allowing agencies to set higher standards independently. Specific qualifications for police positions are detailed, including mandatory examination requirements. Additionally, the circular discusses educational prerequisites for division chief roles and exemptions for certain non-career positions. The new standards take effect 15 days after publication, with a request to defer their implementation for previously approved applications until June 30, 1997.

May 22, 1997

OCA CIRCULAR NO. 34-97

TO : All Executive Judges
     
SUBJECT : Revised Qualification Standards

 

Quoted hereunder is Memorandum Circular No. 1, s. 1997, of the Civil Service Commission, for the information and guidance of all concerned:

"Pursuant to Resolution No. 97-0404 dated January 24, 1997, the Civil Service Commission repeals MC No. 46, s. 1993 and adopts the new Qualification Standards Manual for positions in the civil service and the following policies:

"1. The qualification standards prescribed in the Manual are the minimum and basic requirements of the position. Agencies, however, are not precluded from establishing higher standards for their positions without any need of approval from the Commission. Where higher standards are established by the agencies, these should be maintained and serve as their guide in the selection of appointees;

"2. In determining the relevance of the education and experience requirements, reference shall be made to the duties and responsibilities attached to the positions and the occupational groupings where they belong;

"3. Appointees to Police Officer and Senior Police Officer positions in the Philippine National Police must have passed any of the following examinations: prcd

a) INP Entrance Examination;

b) Police Officer 3rd Class Examination; and

c) CSC Police Officer Entrance Examination.

"Eligibilities resulting from the above examinations shall be appropriate not only for uniformed but also for non-uniformed first level positions in the Fire and Jail Bureaus.

"Holders of Career Service Subprofessional eligibility may be considered for appointment under temporary status to Police Officer I position in the absence of Police Officer eligibility. prcd

"4. Contractual and casual employees must meet the requirements prescribed by the qualification standards except eligibility, unless special laws such as Board Laws require otherwise;

"5. Qualification Standards for newly created positions shall be prescribed by the Commission upon receipt of the list of the newly created positions;

"6. The educational requirement for appointment to division chief positions which are categorized as such based on the following criteria shall be a masteral degree:

1. Career positions;

2. Salary Grade 24; and

3. The highest positions in the division/department or in the hierarchy as reflected in the Index of Occupational Services (IOS) carrying a Salary Grade of 24;

"7. The degree of Doctor of Medicine, Bachelor of Laws, Doctor of Dental Medicine/Dental Surgery, and Doctor of Veterinary Medicine shall be considered the appropriate educational attainment for appointment to Division Chief positions;

"8. Appointees to the following positions shall not be required to have a masteral degree:

1. Non-career positions such as: casual, contractual, confidential, or coterminous;

2. Positions with Salary Grade allocation lower than 24;

3. Staff positions with SG 24 or above, such as Executive Assistant VI, Conciliator and others;

4. Other positions under the Career Executive Service (CES) with salary grade 25 and above;

"9. For certain positions under CSC M.C. No. 11, s. 1996, the Career Service Professional and/or Subprofessional eligibilities are also appropriate. Applicants to these positions need not take the skills test if they already possess the CS Professional or Subprofessional eligibility;

"10. The Career Service Executive Eligibility (CSEE) shall be appropriate to all positions in the third level.

"This Memorandum Circular takes effect 15 days after its publication in a newspaper of general circulation."

(SGD.) RAMON P. EREÑETA, JR.Acting Chairman

We are aware that the latest qualification standards will render the recruitment of Court Stenographers and Interpreters more difficult. Thus, we are presently seeking exemption from the Revised Qualification Standards for the following positions:

Court Stenographer I,

Court Stenographer II,

Court Stenographer III, and

Interpreter I.

In the meantime, the latest qualification standards will be applied.

Please be guided accordingly.

(SGD.) ALFREDO L. BENIPAYOCourt Administrator

ANNEX A

     QUALIFICATION STANDARDS   

 

POSITION
SG
LEVEL
GOV'T. SECTOR
EDUCATION
EXPERIENCE
TRAINING
ELIGIBILITY
               
 Court Legal Researcher I
12
2
National Bachelor's degree relevant to the job None required None required Career Service (Professional)
 
 
 
         Second Level Eligibility
 Court Legal Researcher II
15
2
National Bachelor's degree relevant to the job 1 year of relevant experience 4 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Court Legal Researcher III
18
2
National Bachelor's degree relevant to the job 2 years of relevant experience 8 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Court of Appeals Reporter I
26
2
National Bachelor of Laws 3 years of relevant experience 16 hours of relevant training RA 1080
 
 
 
          
 Court of Appeals Reporter II
27
2
National Bachelor of Laws 3 years of relevant experience 16 hours of relevant training RA 1080
 
 
 
          
 Court Secretary I
14
2
National Bachelor's degree 1 year of relevant experience 4 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Court Secretary II
17
2
National Bachelor's degree 1 year of relevant experience 4 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Court Stenographer I
08
1
National Completion of two years studies in college 1 year of relevant experience 4 hours of relevant training Career Service (Subprofessional)
 
 
 
         First Level Eligibility
 Court Stenographer II
10
1
National Completion of two years studies in college 2 years of relevant experience 8 hours of relevant training Career Service (Subprofessional)
 
 
 
         First Level Eligibility
 Court Stenographer III
12
1
National Completion of two years studies in college 2 years of relevant experience 8 hours of relevant training Career Service (Subprofessional)
 
 
 
         First Level Eligibility
 Court Stenographer IV
14
1
National Completion of two years studies in college 3 years of relevant experience 16 hours of relevant training Career Service (Subprofessional)
 
 
 
         First Level Eligibility
 Coxswain
03
1
National, Local Elementary School Graduate None required None required None required
 
 
 
         (MC 11, s. 96 - Cat. III)
Crafts and Trades Helper
01
1
National, Local Must be able to read and write  None required None required None required
 
 
 
         (MC 11, s. 96 - Cat. III)
 Sheriff II
07
1
National Completion of two years studies in college None required None required Career Service (Subprofessional)
 
 
 
         First Level Eligibility
 Sheriff III
10
1
National Completion of two years studies in college 2 years of relevant experience 8 hours of relevant training Career Service (Subprofessional)
 
 
 
         First Level Eligibility
 Sheriff IV
12
1
National Completion of two years studies in college 2 years of relevant experience 8 hours of relevant training Career Service (Subprofessional)
 
 
 
         First Level Eligibility
 Ship Master
23
2
National Bachelor of Science in Marine Transportation 3 years of relevant experience 16 hours of relevant training RA 1080
 
 
 
          
 Shipbuilding Specialist I
11
2
National Bachelor's degree relevant to the job None required None required Career Service (Professional)
 
 
 
         Second Level Eligibility
 Shipbuilding Specialist II
15
2
National Bachelor's degree relevant to the job 1 year of relevant experience 4 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Shipping Aide
03
1
IUG Elementary School Graduate None required None required None required
 
 
 
         (MC 11, s. 96 - Cat. III)
 Shipping Operations Inspector
08
1
National Completion of two years studies in college 1 year of relevant experience 4 hours of relevant training Career Service (Subprofessional)
 
 
 
         First Level Eligibility
 Shipping Operations Specialist I
11
2
National Bachelor's degree relevant to the job None required None required Career Service (Professional)
 
 
 
         Second Level Eligibility
 Shipping Operations Specialist II
15
2
National Bachelor's degree relevant to the job 1 year of relevant experience 4 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Shoemaker
04
1
National Elementary School Graduate None required None required None required
 
 
 
         (MC 11, s. 96 - Cat. III)
 Shrine Curator I
10
2
National Bachelor's degree relevant to the job None required None required None required
 
 
 
         (MC 11, s. 96 - Cat. III)
 Shrine Curator II
14
2
National Bachelor's degree relevant to the job 1 year of relevant experience 4 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 International Science Relations
10
2
National Bachelor's degree relevant to the job None required None required Career Service (Professional)
   Officer I
 
 
         Second Level Eligibility
 International Science Relations
14
2
National Bachelor's degree relevant to the job 1 year of relevant experience 4 hours of relevant training Career Service (Professional)
   Officer II
 
 
         Second Level Eligibility
 International Science Relations
18
2
National Bachelor's degree relevant to the job 2 years of relevant experience 8 hours of relevant training Career Service (Professional)
   Officer III
 
 
         Second Level Eligibility
 International Science Relations
22
2
National Bachelor's degree relevant to the job 3 years of relevant experience 16 hours of relevant training Career Service (Professional)
   Officer IV
 
 
         Second Level Eligibility
 International Science Relations
24
2
National Masteral Degree 4 years in position/s involving 24 hours of training in Career Service (Professional)
   Officer V
 
 
     management and supervision management and supervision Second Level Eligibility
 International Trade Officer I
19
2
GFI Bachelor's degree relevant to the job 2 years of relevant experience 8 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 International Trade Officer II
20
2
GFI Bachelor's degree relevant to the job 3 years of relevant experience 16 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 International Trade Officer III
21
2
GFI Bachelor's degree relevant to the job 3 years of relevant experience 16 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Interpreter I
08
2
National Bachelor's degree None required None required Career Service (Professional)
 
 
 
         Second Level Eligibility
 Interpreter II
10
2
National Bachelor's degree None required None required Career Service (Professional)
 
 
 
         Second Level Eligibility
 Interpreter III
12
2
National Bachelor's degree None required None required Career Service (Professional)
 
 
 
         Second Level Eligibility
 Investigation Agent I
18
2
National Bachelor's degree relevant to the job 2 years of relevant experience 8 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Investigation Agent II
20
2
National Bachelor's degree relevant to the job 2 years of relevant experience 8 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Clearing Assistant II
10
1
GFI Completion of two years studies in college 2 years of relevant experience 8 hours of relevant training Career Service (Subprofessional)
 
 
 
         First Level Eligibility
 Clearing Officer
11
2
National Bachelor's degree relevant to the job None required None required Career Service (Professional)
 
 
 
         Second Level Eligibility
 Clearing Officer I
11
2
GFI Bachelor's degree relevant to the job None required None required Career Service (Professional)
 
 
 
         Second Level Eligibility
 Clearing Officer II
13
2
GFI Bachelor's degree relevant to the job None required None required Career Service (Professional)
 
 
 
         Second Level Eligibility
 Clearing Officer III
15
2
GFI Bachelor's degree relevant to the job 1 year of relevant experience 4 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Clearing Officer IV
16
2
GFI Bachelor's degree relevant to the job 1 year of relevant experience 4 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Clearing Officer V
18
2
GFI Bachelor's degree relevant to the job 2 years of relevant experience 8 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Clearing Officer VI
19
2
GFI Bachelor's degree relevant to the job 2 years of relevant experience 8 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Clerk I
03
1
National, GFI, Completion of two years studies in college None required None required Career Service (Subprofessional)
 
 
 
 Local       First Level Eligibility
 Clerk II
04
1
National, GFI, Completion of two years studies in college None required None required Career Service (Subprofessional)
 
 
 
 Local       First Level Eligibility
 Clerk III
06
1
National, GFI, Completion of two years studies in college None required None required Career Service (Subprofessional)
 
 
 
 Local       First Level Eligibility
 Clerk IV
08
1
National, GFI, Completion of two years studies in college 1 year of relevant experience 4 hours of relevant training Career Service (Subprofessional)
 
 
 
 Local       First Level Eligibility
 Clerk of Court I
15
2
National Bachelor's degree relevant to the job 1 year of relevant experience 4 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Clerk of Court II
18
2
National Bachelor's degree relevant to the job 2 years of relevant experience 8 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Clerk of Court III
22
2
National Bachelor of Laws 3 years of relevant experience 16 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Clerk of Court IV
23
2
National Bachelor of Laws 3 years of relevant experience 16 hours of relevant training Career Service (Professional)
 
 
 
         Second Level Eligibility
 Clerk of Court V
24
2
National Bachelor of Laws 2 years of relevant experience 8 hours of relevant training RA 1080
 
 
 
          
 Clerk of Court VI
25
2
National Bachelor of Laws 3 years of relevant experience 16 hours of relevant training RA 1080
 
 
 
          
 Clerk of Court VII
26
2
National Bachelor of Laws 3 years of relevant experience 16 hours of relevant training RA 1080
 
 
 
          
 Clerk of the Tribunal
30
2
National Bachelor of Laws 5 years of relevant experience 32 hours of relevant training RA 1080
 
 
 
          
 Clerk-Processor A
08
1
IUG Completion of two years studies in college 1 year of relevant experience 4 hours of relevant training Career Service (Subprofessional)
 
 
 
         First Level Eligibility
 Clerk-Processor B
06
1
IUG Completion of two years studies in college None required None required Career Service (Subprofessional)
 
 
 
         First Level Eligibility
 Clerk-Processor C
04
1
IUG Completion of two years studies in college None required None required Career Service (Subprofessional)
 
 
 
         First Level Eligibility
 Clerk-Processor D
03
1
IUG Completion of two years studies in college None required None required Career Service (Subprofessional)
 
 
 
         First Level Eligibility
 Clothes Designer
08
1
National High School Graduate or Completion of 1 year of relevant experience 4 hours of relevant training None required
 
 
 
   relevant vocational/trade course     (MC 11, s. 96 - Cat. III)
 Collection Representative A
10
1
IUG Completion of two years studies in college 2 years of relevant experience 8 hours of relevant training Career Service (Subprofessional)
              First Level Eligibility

ANNEX B

January 24, 1997

CIVIL SERVICE COMMISSION MEMORANDUM CIRCULAR NO. 1, SERIES OF 1997

TO : All Heads of Departments, Bureaus and Agencies of the National and Local Governments, Including Government-Owned and Controlled Corporations and State Universities and Colleges
     
SUBJECT : Revised Qualification Standards

 

Pursuant to Resolution No. 97-0404 dated January 24, 1997, the Civil Service Commission repeals MC No. 46, s. 1993 and adopts the new Qualification Standards Manual for positions in the civil service and the following policies:

1. The qualification standards prescribed in the Manual are the minimum and basic requirements of the position. Agencies, however, are not precluded from establishing higher standards for their positions without any need of approval from the Commission. Where higher standards are established by the agencies, these should be maintained and serve as their guide in the selection of appointees;

2. In determining the relevance of the education and experience requirements, reference shall be made to the duties and responsibilities attached to the positions and the occupational groupings where they belong;

3. Appointees to Police Officer and Senior Police Officer positions in the Philippine National Police must have passed any of the following examinations:

a) INP Entrance Examination;

b) Police Officer 3rd Class Examination; and

c) CSC Police Officer Entrance Examination.

Eligibilities resulting from the above examinations shall be appropriate not only for uniformed but also for non-uniformed first level positions in the Fire and Jail Bureaus.

Holders of Career Service Subprofessional eligibility may be considered for appointment under temporary status to Police Officer I position in the absence of Police Officer eligibility. prcd

4. Contractual and casual employees must meet the requirements prescribed by the qualification standards except eligibility, unless special laws such as Board Laws require otherwise;

5. Qualification Standards for newly created positions shall be prescribed by the Commission upon receipt of the list of the newly created positions;

6. The educational requirement for appointment to division chief positions which are categorized as such based on the following criteria shall be a masteral degree:

1. Career positions;

2. Salary Grade 24; and

3. The highest positions in the division/department or in the hierarchy as reflected in the Index of Occupational Services (IOS) carrying a Salary Grade of 24;

7. The degree of Doctor of Medicine, Bachelor of Laws, Doctor of Dental Medicine/Dental Surgery, and Doctor of Veterinary Medicine shall be considered the appropriate educational attainment for appointment to Division Chief positions;

8. Appointees to the following positions shall not be required to have a masteral degree:

1. Non-career positions such as: casual, contractual, confidential, or coterminous;

2. Positions with Salary Grade allocation lower than 24;

3. Staff positions with SG 24 or above, such as Executive Assistant VI, Conciliator and others;

4. Other positions under the Career Executive Service (CES) with salary grade 25 and above;

9. For certain positions under CSC M.C. No. 11, s. 1996, the Career Service Professional and/or Subprofessional eligibilities are also appropriate. Applicants to these positions need not take the skills test if they already possess the CS Professional or Subprofessional eligibility;

10. The Career Service Executive Eligibility (CSEE) shall be appropriate to all positions in the third level.

This Memorandum Circular takes effect 15 days after its publication in a newspaper of general circulation.

(SGD.) RAMON P. EREÑETA, JR.Acting Chairman

ANNEX C

January 17, 1997

CIVIL SERVICE COMMISSION RESOLUTION NO. 97-0398

SUBJECT : Qualification Standards First Revision

WHEREAS, the civil service embraces all branches, subdivisions, instrumentalities, and agencies of the Government, including government-owned or controlled corporations with original charters;

 

WHEREAS, appointments in the civil service shall be made only according to merit and fitness to be determined, as far as practicable, and, except to positions which are policy-determining, primarily confidential, or highly technical, by competitive examination;

WHEREAS, the Commission is authorized by law to promulgate policies, standards and guidelines to promote merit and fitness in recruitment and selection of employees in the career service; prcd

WHEREAS, pursuant to Section 22, Book V of the Administrative Code of 1987, qualification standards shall be established for appointment to positions in the civil service and for other purposes as provided for by law;

WHEREAS, pursuant to Resolution No. 93-4916-A, the Commission resolved to amend, supersede and modify all Circulars pertaining to qualification standards and approve the Qualification Manual for positions in the civil service and adopt QS policies;

WHEREAS, there is a need to update and fine-tune policies pertinent to Qualification Standards considering the various developments in the scope of personnel actions and in line with the thrust of professionalizing the Civil Service.

NOW THEREFORE, the Commission RESOLVED as it hereby RESOLVES to repeal Resolution No. 93-4916-A, and MC No. 46, s. 1993 and adopt the New Qualification Standards Manual for positions in the civil service and the following policies:

1. The qualification standards prescribed in the Manual are the minimum and basic requirements of the position. Agencies, however, are not precluded from establishing higher standards for their positions without any need of approval from the Commission. Where higher standards are established by the agencies, these should be maintained and serve as their guide in the selection of appointees;

2. In determining the relevance of the education and experience requirements, reference shall be made to the duties and responsibilities attached to the positions and the occupational groupings where they belong;

3. Appointees to Police Officer and Senior Police Officer positions in the Philippine National Police must have passed any of the following examinations: prcd

a) INP Entrance Examination;

b) Police Officer 3rd Class Examination; and

c) CSC Police Officer Entrance Examination.

Eligibilities resulting from the above examinations shall be appropriate not only for uniformed but also for non-uniformed first level positions in the Fire and Jail Bureaus.

Holders of Career Service Subprofessional eligibility may be considered for appointment under temporary status to Police Officer I position in the absence of Police Officer eligibility. prcd

4. Contractual and casual employees must meet the requirements prescribed by the qualification standards except eligibility, unless special laws such as Board laws require otherwise;

5. Qualification Standards for newly created positions shall be prescribed by the Commission upon receipt of the list of the newly created positions;

6. The educational requirement for appointment to division chief positions which are categorized as such based on the following criteria shall be a masteral degree:

1. Career positions;

2. Salary Grade 24; and

3. The highest positions in the division/department or in the hierarchy as reflected in the Index of Occupational Services (IOS) carrying a salary grade of 24;

7. The degree of Doctor of Medicine, Bachelor of Laws, Doctor of Dental Medicine/Dental Surgery, and Doctor of Veterinary Medicine shall be considered the appropriate educational attainment for appointment to Division Chief positions;

8. Appointees to the following positions shall not be required to have a masteral degree:

1. Non-career positions such as: casual, contractual, confidential or coterminous;

2. Positions with Salary Grade allocation lower than 24;

3. Staff positions with SG 24 or above, such as Executive Assistant VI, Conciliator and others;

4. Other positions under the Career Executive Service (CES) with salary grade 25 and above;

9. For certain positions under CSC M.C. No. 11, s. 1996, the Career Service Professional and/or Subprofessional eligibilities are also appropriate. Applicants to these positions need not take the skills test if they already possess the CS Professional or Subprofessional eligibility;

10. The Career Service Executive Eligibility (CSEE) shall be appropriate to all positions in the third level.

Quezon City, January 17, 1997

(O.B.)CORAZON ALMA G. DE LEONChairman

 
(SGD.) RAMON P. EREÑETA, JR.
(SGD.) THELMA P. GAMINDE
 
Commissioner
Commissioner
 
 
 
Attested By:    
     
(SGD.) CARMENCITA GISELLE B. BRINGAS
   
Board Secretary VI
   

 

ANNEX D

 May 8, 1997

Atty. Dante G. HuertaDirector IIICivil Service CommissionSupreme Court

Dear Director Huerta:

We have received a copy of the upgraded qualification standards for government service on April 18, 1997. In this connection, we would like to request that its implementation not be effected on those applications that have already been processed and approved by the Supreme Court under the old qualification standards. We would also like to request that the implementation of the new qualification standards be deferred until June 30, 1997, by which time the same shall have been fully circularized to the lower courts. prcd

Thank you for your favorable consideration.

Very truly yours,

(SGD.) ALFREDO L. BENIPAYOCourt Administrator