Revised Guidelines on the Determination of Positions in the Local Government Units as Primarily Confidential
CSC Memorandum Circular No. 12-11 outlines revised guidelines for classifying positions in Local Government Units (LGUs) as primarily confidential. It specifies that certain roles within the offices of provincial and city officials, such as executive assistants and private secretaries, inherently require a high level of trust and intimacy, thus qualifying them as primarily confidential. Positions previously classified as confidential but not requiring such trust will revert to their career service classification. Additionally, it mandates that appointments to key positions like Administrator and Legal Officer must meet established qualifications and receive Sanggunian approval. The Circular emphasizes that future requests for confidentiality classification must be submitted to the Commission for evaluation.
March 30, 2011
CSC MEMORANDUM CIRCULAR NO. 12-11
| TO | : | All Heads of Local Government Units |
| SUBJECT | : | Revised Guidelines on the Determination of Positions in the Local Government Units as Primarily Confidential |
Pursuant to CSC Resolution No. 1100187 dated February 01, 2011, the Commission hereby adopts the following guidelines/policies on the declaration of positions in the local government units as primarily confidential: aEAIDH
1. Positions in the Offices of the Provincial Governor, Provincial Vice Governor, City/Municipal Mayor/Vice Mayor or, Sangguniang Panlalawigan/Panlungsod/Bayan as found in the organizational structure of the local government unit, the duties and responsibilities of which imply not only confidence in the aptitude of the appointees but primarily close intimacy which insures freedom of discussion, delegation and reporting without embarrassment or freedom from misgivings or betrayals of personal trust are hereby declared/confirmed as primarily confidential positions. These positions may be given the following titles:
• Executive Assistant I
• Executive Assistant II
• Executive Assistant III
• Executive Assistant IV
• Executive Assistant V
• Private Secretary I
• Private Secretary II
• Security Agent I
• Security Agent II
• Security Officer I
• Security Officer II
• Security Officer III
• Security Officer IV
• Security Officer V
• Personal Driver/Chauffer
2. Positions in the Offices of the Provincial Governor, Provincial Vice Governor, City/Municipal Mayor/Vice Mayor or, Sangguniang Panlalawigan/Panlungsod/Bayan with position titles belonging to the career service, the duties of which do not require the highest degree of trust and confidence as shown in the description of duties and responsibilities, but were classified as primarily confidential under MC No. 22, s. 2007, shall be reverted to their career service classification. STHAID
The co-terminous incumbents may, at the discretion of the appointing authority, however, be reappointed to said reverted positions under permanent status if found qualified and subject to compliance with the requirements set forth under existing Civil Service Law and rules.
Examples: Administrative Officer (Human Resource Management Officer)
Administrative Officer (Records Officer)
Administrative Officer (Supply Officer)
Administrative Assistant (Clerk)
Administrative Aide (Utility Worker)
Local Legislative Staff Employee
3. Positions bearing generic career service titles the functions of which, as shown in the description of duties and responsibilities, require the highest degree of trust and confidence and are in close proximity with the Provincial Governor, Provincial Vice Governor, City/Municipal Mayor/Vice Mayor and Members of the Sangguniang Panlalawigan/Panlungsod/Bayan and were classified as primarily confidential under CSC MC No. 22, s. 2007 shall be retitled to reflect the actual duties and responsibilities of the positions. These positions shall not be given titles pertaining to career service positions. Incumbents of said positions shall be issued appointments to the re-titled positions under co-terminous status.
Examples: Administrative Aide with parenthetical title (Driver) to Driver (Governor/Vice-Governor/Mayor/Vice-Mayor)
Administrative Assistant with parenthetical title (Secretary) to Private Secretary
Administrative Officer to Executive Assistant
4. Appointments to Administrator, Legal Officer and Information Officer positions in municipalities, cities and provinces, all of which are co-terminous with the appointing authority, shall comply with the qualification standards 1 and concurrence by the concerned Sanggunian,2 otherwise, they will be disapproved.
5. The reversal or re-titling of positions as provided in these guidelines shall be covered by a Sanggunian Panlalawigan/Panlungsod/Bayan Resolution, a copy of which shall be submitted to CSC Regional and Field Offices. EHSADc
6. Future requests for declaration as primarily confidential of positions not covered under this issuance shall be submitted to the Commission for evaluation and approval.
The Civil Service Regional and Field Offices are hereby directed to render assistance in the review of the organizational structure and staffing pattern and in the implementation of these guidelines to LGUs under their respective jurisdiction.
All existing issuances of the Commission which are inconsistent herewith are deemed repealed or amended.
This Memorandum Circular takes effect fifteen (15) days from the publication of CSC Resolution No. 1100187 dated February 01, 2011 in a newspaper of general circulation.
(SGD.) FRANCISCO T. DUQUE IIIChairmanCivil Service Commission
ATTACHMENT
CSC Resolution No. 1100187
Footnotes
1. Title 5, Article 10, Sec. 480; Title 5, Article 11, Sec. 481; and Title 5, Article 16, Sec. 486, Book III of RA 7160.
2. Title 2, Chapter 2 Sec. 443 (d); Title 3, Chapter 2, Sec. 454 (d); and Title 4, Chapter 2, Sec. 463 (d) Book III of RA 7160.