Relative to the Department of Public Information

November 1, 1972

LETTER OF IMPLEMENTATION NO. 12

RELATIVE TO THE DEPARTMENT OF PUBLIC INFORMATION

 

Pursuant to Presidential Decree No. 1 dated September 24, 1972, Reorganizing the Executive Branch of the National Government, you are hereby directed to implement the establishment of the Department of Public Information as follows:

OBJECTIVES OF THE DEPARTMENT OF PUBLIC INFORMATION

SECTION 1. The Department of Public Information, hereinafter referred to as the "Department," shall be primarily responsible for the conduct of an overall and integrated information program for the Government and to render such program a relevant and effective instrument of development consistent with national interests and goals for the accelerated social and economic development of the nation.

SECTION 2. The Department shall have the following objectives, among others:

1. To bring the Government closer to the people, and to instill in them trust, confidence, and pride in the Government by informing and maintaining dialogue with them, among others, on:

(a) the policies, plans, activities, and accomplishments of the Government;

(b) the public problems and the manner in which the problems are being considered and solved;

(c) the general progress of Philippine economic and social conditions, including the foreign relations of the Philippines, as well as the culture of the people; and

(d) the developments and all such news, within the country or outside, as may be of general interest to the people or may affect their welfare.

2. To foster a sense of national identity and unity, and to promote the prestige and national interest of the Philippines abroad through the dissemination of information concerning its political, economic, social, and cultural conditions and activities;

3. To stimulate public interest, opinion, and participation in order to achieve changes in line with the requirements of Government, and to explain in depth and with the widest possible coverage the policies and programs of Government in order to ensure maximum understanding, acceptance, and active support by the public; and

4. To prepare and distribute through the various media of mass communications, information materials such as press release, handbills, folders, pamphlets, posters, and other publications in support of the rural, economic, and various development programs of the Government.

ORGANIZATION OF THE DEPARTMENT OF PUBLIC INFORMATION

SECTION 3. The organization and functions of the Department shall be in accordance with the provisions and details contained in this Letter of Implementation.

SECTION 4. The organization of the Department, as graphically depicted in the following organization chart, shall consist of the Department proper composed of the Office of the Secretary, the Planning Service, the Financial and Management Service, the Administrative Service, and the Technical Service; the Bureau of Standards for Mass Media; the Bureau of National and Foreign Information; the Media Production Center; the Bureau of Broadcasts; and such number of Regional Offices as the exigencies of the Government information program may require.

RELATIONSHIPS BETWEEN THE DEPARTMENT PROPER, BUREAUS, AND REGIONAL OFFICES

SECTION 5. The Office of the Secretary shall exercise direct supervision and control over the bureaus and regional offices.

SECTION 6. The bureaus of the Department shall perform policy and program development and advisory functions for the Department, and where practicable, directly implement programs adopted within the context of Department policies and plans. They shall be primarily involved in the development of plans and programs concerning their areas of specialization and function and shall likewise develop related policies, guidelines, and standards necessary in guiding the regional offices in the proper implementation of such plans and programs. When necessary and as a means of assisting the Department proper in delineating the methods and plans of operation at the field level, they shall maintain communication and contact with the regional offices for the purpose of updating established plans and programs, and determining problems arising therefrom.

The bureaus of the Department shall have, whenever necessary, staff personnel to perform

[Diagram I — Organization Chart — Department of Public Information]

planning or legal services in the Office of the Bureau Director.

SECTION 7. The regional offices shall constitute the operating arms of the Department with responsibility for directly implementing the plans and programs drawn up by the bureaus and assigned by the Department Secretary in accordance with duly adopted policies, standards, and guidelines. They shall be organized as miniature counterparts of the Department in the region and shall be vested with sufficient authority to undertake departmental operations within their respective jurisdictions. In the exercise of such authority they shall be directly responsible to the Secretary and shall receive proper technical guidance from the bureaus. In cases, however, where the Department function or activity transcends regional boundaries and requires central or inter-regional action, said function may be performed under the direct supervision and control of the Department proper or the appropriate bureau as the case may be.

FUNCTIONAL STATEMENTS OF THE DEPARTMENT OF PUBLIC INFORMATION

SECTION 8. The Department shall perform the following functions among others:

1. Conduct an aggressive and comprehensive information program for the Government;

2. Coordinate and integrate all the informational activities of the various Government departments and agencies;

3. Inform the public on the policies, plans, activities, and accomplishments of the Government;

4. Serve as a general source of information about the Government which can be made readily available to interested parties;

5. Promote the national interest of the Philippines abroad through the dissemination of appropriate information;

6. Formulate standards and guidelines, including measures of supervision and control, for the production and dissemination of information about the Government and its activities;

7. Establish a system of liaison and cooperation with the private sector for the production and dissemination of Government information literature;

8. Conduct research and evaluate the effectiveness of Government information programs;

9. Build, operate, and maintain broadcasting and telecasting systems and networks as well as printing facilities and other equipment or structures necessary in the conduct of the Government information program;

10. Provide technical assistance to Government agencies in the preparation, production, and utilization of mass media materials;

11. Conduct trailing programs for Government information personnel;

12. Coordinate aid assist in the development of measures to improve the quality of Philippine journalism in order to attain conformity with high civic and moral standards of responsibility to the people and society, as well as with accepted norms of conduct and ethics for the profession;

13. Provide and distribute mass media materials in support of the various development programs of the Government;

14. Enter into agreements or contracts with persons or corporate entities for the provision of services needed by the Department in the performance of its functions; and

15. Perform such other functions as may be provided by law or as may be assigned by the President.

SECTION 9. The Office of the Secretary shall consist of the Secretary of Public Information, the Undersecretary of Public Information, and the personnel in their immediate office. It shall be responsible for the adoption and promulgation of rules and regulations necessary to carry out departmental policies and for exercising direct supervision and control over the bureaus and offices of the Department.

There shall be in the Office of the Secretary, a Presidential Press Staff which shall be under the direct supervision of the Secretary, to assist him in the performance of his function as the Presidential Spokesman. It shall attend to the information needs of the President to facilitate his communications with the people. It shall perform the following functions, among others:

1. Assist in providing daily news briefs for the President;

2. Prepare and issue press releases, speeches, statements or messages;

3. Compile Presidential statements, speeches and messages;

4. Establish liaison with representatives of domestic and foreign press;

5. Make arrangements for Presidential press conferences;

6. Maintain a system of Palace accreditation or photographers and reporters;

7. Prepare features on Presidential plans and activities;

8. Maintain in coordination with the Presidential secretary, a long range calendar on dates and events which may require Presidential statement or his presence; and

9. Perform such other functions as may be assigned lay the Secretary.

There shall also be in the Office of the Secretary one or more legal assistants as may be necessary which shall provide legal advice; interpret laws, rules, provisions of contracts; prepare contracts; instruments; and perform other related legal functions which affect the Department.

Functions of the Secretary

SECTION 9.1. The functions of the Secretary shall be as follows:

1. Act as the Presidential Spokesman and attend to tire information needs of the President;

2. Advise the President in the promulgation of executive orders, regulations or decrees relative to matters under the jurisdiction of the Department;

3. Assume full responsibility for the accomplishment of the Department's objectives and operations;

4. Establish the policies and standards for the operation of the Department pursuant to the President's program of Government;

5. Promulgate rules and retaliations necessary to implement Department objectives, policies and functions;

6. Exercise direct supervision and control over all bureaus and offices under the Department;

7. Delegate authority for the performance of any function to officers and employees under his direction; and

8. Perform such other functions as may be provided by law or as may be assigned by the president.

Functions of the Undersecretary

SECTION 9.2. The functions of the Undersecretary shall be as follows:

1. Advise and assist the Secretary in the formulation and implementation of Department objectives and policies;

2. Oversee operational activities of the Department for which he shall be responsible to the Secretary;

3. Coordinate the programs and projects of the Department, and be responsible for its economical, efficient and effective administration;

4. Serve as deputy to the Secretary in all matters relating to the operations of the Department; and

5. Perform such other functions as may be provided by law or as may be directed by the Secretary.

SECTION 9.3. When the Secretary is unable to perform his duties owing to illness, absence, or other cause, or in case of vacancy in the office, the Undersecretary shall temporarily perform the functions of said office.

FUNCTIONS OF THE PLANNING SERVICE

SECTION 10. The Planning Service shall be responsible for providing the Department with economical, efficient, and effective services relating to planning and programming, project development and evaluation, and research and statistics. It shall perform the following functions, among others:

1. Formulate plans and programs for the Department as well as basic policies and guidelines for the preparation of the Department budget, and coordinate with the Budget Division in the preparation of the Department budget;

2. Formulate criteria for determining priorities for proposed projects including appropriate financing schemes;

3. Evaluate periodically performance reports, and undertake such re-programming as necessary in accordance with actual resources made available including the determination of cut-backs;

4. Initiate or provide support for the development of projects by the various bureaus and offices of the Department in accordance with approved priority areas;

5. Evaluate projects proposed by units of the Department according to technical and economic feasibility and prescribed standards and review the progress of projects under implementation against set standards, objectives, and schedules;

6. Compile, analyze, and integrate statistical data, including operational statistics and develop projections, forecasts, and reports and reviews based on conducted research;

7. Undertake continuing analysis of condition and trends relating to the sectoral area in which the Department is concerned; and

8. Perform such other functions as may be provided by law.

FUNCTIONS OF THE FINANCIAL AND MANAGEMENT SERVICE

SECTION 11. The Financial and Management Service shall be responsible for providing the Department with staff advice and assistance on budgetary, financial, and management improvement matters. It shall have a Budget Division, an Accounting Division, and a Management Division with corresponding duties and responsibilities as follows:

Functions of the Budget Division

SECTION 11.1. Budget Division shall perform the following functions, among others:

a. Develop and improve budgetary methods, procedures, and justifications;

b. Provide subject to budgetary ceilings, fund estimates in support of the Department's operations, plans, and programs;

c. Assist in the presentation of the Department's budgetary estimates before administrative and legislative bodies;

d. Provide technical assistance to subordinate budget units in the application and utilization of budgetary methods and the budget system;

e. Prepare annual financial work plans;

f. Allocate in coordination with the Planning Service, available funds to programs on the basis of approved guidelines and priorities;

g. Issue allotment advice in support of the fund requirement for the conduct of the operations under each program;

h. Review performance reports to determine conformance with set standards;

i. Prepare financial reports for management guidance and as required by higher authorities; and

j. Perform such other functions as may be provided by law.

Functions of the Accounting Division

SECTION 11.2. The Accounting Division shall perform the following functions, among others:

a. Provide advice on financial matters affecting the Department;

b. Prepare financial reports for the use of the Department, and other Government departments and agencies authorized to receive such reports;

c. Maintain basic and subsidiary accounting records and books of accounts to reflect accurate and current financial information required by existing auditing rules and regulations, and by the Department;

d. Certify to the availability of funds, obligate funds, and issue Treasury Warrants to liquidate obligations;

e. Process requisitions, vouchers, and reports of collections and disbursements;

f. Prepare, billings to debtors of the Department; and

g. Perform such other functions as may be provided by law.

Functions of the Management Division

SECTION 11.3. The Management Division shall perform the following functions, among others:

a. Develop plan and program objectives relative to management improvement in the Department;

b. Examine the administrative organization of the Department and make recommendations for improvement;

c. Maintain and update the department's organization and other manuals;

d. Undertake regular management surveys of organizational structure, manpower, and operations; study specific problems as assigned; review existing methods, procedures, and systems; and make recommendations for improvement;

e. Develop new and improved management systems; exercise staff or technical supervision over the implementation of such improvements; and provide training in the use of the systems;

f. Develop staffing standards and manpower requirements for the Department;

g. Review internal control systems for safeguarding money and property to ascertain weaknesses and deficiencies requiring correction; and

h. Perform such other functions as may be provided by law.

FUNCTIONS OF THE ADMINISTRATIVE SERVICE

SECTION 12. The Administrative Service shall be responsible for providing the Department with economical, efficient, and effective services relating to personnel, records, supplies, equipment, collection, disbursements, security, and custodial work. It shall have a Personnel Division and a General Services Division with corresponding duties and responsibilities as follows:

Functions of the Personnel Division

SECTION 12.1. The Personnel Division shall perform the following functions, among others:

a. Provide advice on personnel policy and administration;

b. Develop and administer a personnel program which shall include selection and placement, classification and pay, career and employee development, performance rating, employee relations and welfare services;

c. Act on all matters concerning attendance, leaves of absence, appointments, promotions, transfers, and other personnel transactions;

d. Conduct training programs in the Department;

e. Provide medical services pursuant to the provisions of R.A. No. 1054;

f. Maintain personnel records and statistics; and

g. Perform such other functions as may be provided by law.

Functions of the General Services Division

SECTION 12.2. The General Services Division shall perform the following functions, among others:

a. Provide policy guidance on the maintenance and disposition of records and on the procurement and storage of supplies in accordance with Government prescribed standards;

b. File and maintain necessary records and establish a records disposition program for the Department;

c. Provide mail, transportation security and custodial, and general utility services for the Department;

d. Procure, store and distribute supplies and equipment of the Department, and conduct periodic inventories of the same;

e. Provide and coordinate messengerial, duplicating, and typing pool services;

f. Receive, collect and deposit cash, prepare payrolls, and process vouchers for payment of the Department's obligations; and

g. Perform such other functions as may be provided by law.

FUNCTIONS OF THE TECHNICAL SERVICE

SECTION 13. The Technical Service shall be responsible for providing the Department with the development and implementation of a special information program. It shall perform the following functions, among others:

1. Develop and conduct a public information program that will call attention to and secure positive public acceptance and support of the activities and operations of the Government relative to eliminating subversive activities or similar threats to the national security;

2. Formulate guidelines and inform the public of actions end measures to take that would secure public support and participation in the Government's anti-subversion program;

3. Develop and implement a campaign to mold favorable public opinion and attitudes as well as generate support towards Government activities in furtherance of national security;

4. Initiate measures for the implementation of a program of conducting teach-ins, live-ins, mass actions, and meetings at the grassroot; levels to acquaint the general public of measures to combat subversive activities;

5. Maintain liaison with civic, religious and professional organizations including educational institutions in order to secure their positive cooperation in fostering the ideals and moral precepts of the New Society;

6. Gather pertinent data and conduct research and studies including that which concerns public opinion and attitudes, towards strengthening and making more effective the campaign of the Government against dissident and subversive elements;

7. Coordinate its activities and information programs with appropriate Government departments and agencies concerned with maintaining national security, as well as with the various bureaus and units of the Department in the use of information facilities and the execution of its programs; and

8. Perform such other functions as may be provided by law.

FUNCTIONS OF THE BUREAU OF STANDARDS FOR MASS MEDIA

SECTION 14. The Bureau of Standards for Mass Media shall be responsible for setting standards, guidelines, and criteria for the operations and activities of publicly or privately owned media; adopting measures of supervision and control to ensure that their operations conform with set standards and guidelines; and establishing a system of liaison and cooperation between the two sectors in the dissemination of information to the public.

The Bureau shall, whenever necessary, recommend to the Secretary the creation of panels or councils to be composed of representatives from the community private entities, as well as from appropriate Government departments and agencies to assist in its function of standard setting.

The Bureau shall have an Administrative Division, a Radio-TV Division, an Advertising and Promotions Division, a Press and Publications Division, and a Films Division, with corresponding duties and responsibilities as follows:

Functions of the Administrative Division

SECTION 14.1. The Administrative Division shall provide the Bureau with staff services relative to budgeting, accounting, management, personnel, and general services.

Functions of the Radio-TV Division

SECTION 14.2. The Radio-TV Division shall perform the functions of the Bureau which cover activities of all television channels and radio stations, including production outfits for canned radio and television materials, with respect to news, features, education documentaries, and similar programs and shows produced for radio and television.

Functions of the Advertising and Promotions Division

SECTION 14.3. The Advertising and Promotions Division shall perform the functions of the Bureau which cover advertising and public relations outfits, and promotion offices.

Functions of the Press and Publications Division

SECTION 14.4. The Press and Publications Division shall perform the functions of the Bureau which cover publishing houses, and printing plants and presses.

Functions of the Films Division

SECTION 14.5. The Films Division shall perform the functions of the Bureau which cover film organizations, film distributors, film production outfits, and film societies.

FUNCTIONS OF THE BUREAU OF NATIONAL AND FOREIGN INFORMATION

SECTION 15. The Bureau of National and Foreign Information shall be responsible for the conduct of information programs abroad, and for the overall coordination and integration of the Government's information program. It shall serve the information needs of the Government at the department or agency level, set guidelines for the coordination of a government-wide information program and conduct training programs for information officers in the various Government departments and agencies.

The Bureau shall assume for the Department, responsibility or developing the broad policy of the Government for its information program, maintaining surveillance over the various departmental and agency information officers to assure a proper balance of information in the total program and in order to preclude possible misuse and abuse of their prerogatives, and providing technical advice and guidance to the various Government departments and agencies. The Bureau shall have an Administrative Division, a Foreign Information Division, a National Information Division, a News Service Division, a Training Division, and a Library with corresponding duties and responsibilities as follows:

Functions of the Administrative Division

SECTION 15.1. The Administrative Division shall provide the Bureau with staff services relative to budgeting, accounting, management, personnel, and general services.

Functions of the Foreign Information Division

SECTION 15.2. The Foreign Information Division shall be responsible for the conduct of the Government's information program abroad. It shall be primarily responsible for the provision of information services abroad and overseas distribution of information on the Philippines. It shall have representatives in foreign countries as may be necessary in the attainment of the objectives of the Department. These representatives shall be under the administrative supervision and control of the Chief of Mission where they are assigned subject to the provision of Paragraph 3, Article IV, Part XVIII of the Integrated Reorganization Plan, hereinafter referred to as the "Plan."

Functions of the National Information Division

SECTION 15.3. The National Information Division shall be responsible for coordinating and integrating the Government's information program being conducted at the department and agency level. It shall, through the public information officers assigned to the various departments and agencies, serve the information needs of the Government at the operating level, and promote harmony, closer rapport, and fuller interaction among public information officers. It shall strengthen the public information programs at the department and agency level through the formulation of policy guidelines as well as the setting up of a system of reporting and feedback. It shall serve as the central point of contact for all Government information officers and as the source of current information on governmental activities both from the aggregate and sectoral viewpoints. It shall cover three broad areas of governmental activities: economic development, general government, and social development. Economic development shall include activities on agriculture and natural resources, agrarian reform, investments and industry, trade and tourism, and public works, transportation and communications and of the various government owned or controlled corporations. General government shall include activities on finance administration, foreign affairs, justice, national defense, and of the Office of the President as well as of the other branches of the Government. Social Development shall include activities on youth, education and culture, health, labor, social welfare, local government, cooperatives, and community development.

Functions of the News Service Division

SECTION 15.4. The News Service Division shall be responsible for preparing and issuing Government publications and shall serve as receiving and distributing center of all mass media materials coming into the country.

Functions of the Training Division

SECTION 15.5. The Training Division shall be responsible for the formulation of a program of training and staff development for the information officers in the Government. It shall conduct, among others, study and discussion groups, seminars, lectures, practicum, in-service training, and field trips, as well as periodic evaluation of training programs. It shall coordinate with the Media Production Center particularly in seeking the assistance of its technical people who shall serve as guest lecturers and exports in the training programs relative to media preparation, production, and utilization.

Functions of the Library

SECTION 15.6. The Library shall be responsible for serving as a general source of information about the Government which can be made readily available to the public and other interested parties. It shall collect, catalogue, and index the various information materials printed or otherwise, put out by the Department and the various bureaus and offices including the information officers under it; and establish liaison with other libraries public or private, within or from without the country, and with other general sources of information for purposes of exchange and enriching its own collections.

FUNCTIONS OF THE MEDIA PRODUCTION CENTER

SECTION 16. The Media Production Center shall be responsible for the production and circulation or distribution of all mass media materials for the bureaus in the Department and depending on its capability, for other departments and agencies of the Government, as well as for serving as communications media consultant to other Government agencies by providing them with expertise, varied facilities, and services in the planning and implementation of their respective information programs. It shall perform its functions in close coordination with other bureaus of the Department particularly with the Bureau of National and Foreign Information and provide them with technical assistance and guidance on all aspects of mass media; preparation, production, utilization, and distribution. The Center shall have an Administrative Division, a Publications Division, a Movie Division, a Radio-TV Division, an Audio-Visual Division, a Graphic Arts Division, and a Circulation Division with corresponding duties and responsibilities as follows:

Functions of the Administrative Division

SECTION 16.1. The Administrative Division shall provide the Bureau with staff services relative to budgeting, accounting, management, personnel, and general services.

Functions of the Publications Division

SECTION 16.2. The Publications Division shall perform the follow functions, among others:

a. Set technical standards for the production of printed materials;

b. Extend technical assistance to other bureaus of the Department and other Government departments and agencies in the preparation and production of their printed information materials in support of their respective information programs;

c. Produce and edit the publications of the News Service Division in the Bureau of National and Foreign Information as well as the Center's regular and special publications; and

d. Perform such other functions as may be provided by law.

Functions of the Movie Division

SECTION 16.3. The Movie Division shall perform the following functions, among others:

a. Set technical standards for the production of motion pictures;

b. Extend technical assistance to other bureaus of the Department and other Government departments and agencies in the preparation and production of motion pictures in support of their respective information programs;

c. Provide consultantship services to other Government agencies and provide them with varied facilities and services for motion picture production; and

d. Perform such other functions as may be provided by law.

Functions of the Radio-TV Division

SECTION 16.4. The Radio-TV Division shall perform the following functions, among others:

a. Set technical standards for the direction and production of radio and television programs;

b. Coordinate with other agencies on matters regarding broadcasting and make available to them broadcasting and telecasting facilities;

c. Publish radio bulletins for national and rural broadcasts;

d. Produce TV stories and TV slides; and

e. Perform such other functions as may be provided by law.

Functions of the Audio-Visual Division

SECTION 16.5. The Audio-Visual Division shall perform the following functions, among offers:

a. Provide technical assistance to Government departments and agencies which need audio-visual services and facilities for presenting photo exhibits including the showing of visual aids through the audio-visual vans, and provide public-address systems, slide projectors, tape recorders and other facilities;

b. Plan and prepare programming schedules of motion picture showings through mobile audio-visual vans in the various parts of the country;

c. Maintain close coordination with Government agencies on the local level for effective information dissemination through movies, film strips, and film slides; and

d. Perform such other functions as may be provided by law.

Functions of the Graphic Arts Division

SECTION 16.6. The Graphic Arts Division shall perform the following functions, among others:

a. Take charge of creative presentation of ideas, execution of layouts of art work, and production of graphic visual aids in support of the Government information programs;

b. Render technical assistance to other Government departments and agencies on the execution of designs, layout, and illustrations on their material for publication and other projects;

c. Take charge of planning, design, and production of official prestige exhibits, displays, and dioramas for local and foreign use;

d. Prepare silk-screen printing of such materials as posters, stickers, and decals, necessary in the information program; and

e. Perform such other functions as may be provided by law.

Functions of the Circulation Division

SECTION 16.7. The Circulation Division shall perform the following functions, among others:

a. Maintain a distribution system for mass media materials;

b. Take charge of the distribution where practicable, of all mass media materials including printed materials, films, and canned radio programs;

c. Maintain close coordination and liaison, and provide assistance to the other bureaus of the Department and other Government departments and agencies with regard to their distribution activities; and

d. Perform such other functions as may be provided by law.

FUNCTIONS OF THE BUREAU OF BROADCASTS

SECTION 17. The Bureau of Broadcasts shall be responsible for providing information through the facilities of radio and television. The Bureau shall have an Administrative Division, a Production Division, an Engineering Division, and a Network Division with corresponding duties and responsibilities as follows:

Functions of the Administrative Division

SECTION 17.1. The Administrative Division shall provide the Bureau with staff services relative to budgeting, accounting, management, personnel, and general service.

Functions of the Production Division

SECTION 17.2. The Production Division shall be responsible for the preparation of program content of all broadcast and telecast. It shall perform the following functions, among others:

a. Provide public service, informational, cultural, and education programs for the masses;

b. Broadcast live special events programs nationwide to inform the general public of the day to day Government Activities;

c. Produce in close coordination with the Foreign Information Division in the Bureau of National and Foreign Information, programs for the foreign audiences for overseas broadcast that will present an interesting and inviting picture of the Philippines abroad through music, news, and culture programs and features;

d. Keep and maintain all tapes, records, and other materials pertinent to broadcasts and telecasts for current use;

e. Determine the class of airtime to be sold and the quality and quantity of programs to be produced;

f. Schedule all local and foreign programming and airtime placement; and

g. Perform such other functions as may be provided by law.

Functions of the Engineering Division

SECTION 17.3. The Engineering Division shall perform the following functions, among others:

a. Take charge updating and improving the designs and specifications of various broadcast equipment and systems;

b. Undertake the repair, construction and similar to jobs on all broadcast facilities in accordance with existing or modified plans and specifications;

c. Take charge of the general operations of all broadcast facilities and take action to correct any fault in the transmittal signal;

d. Undertake the technical operations and routine maintenance of all radio transmitters, and does preventive maintenance necessary to keep all the equipment in good operating condition;

e. Take recording of programs and remote pick-up coverages for broadcast; and

f. Perform such other functions as may be provided by law.

Functions of the Network Division

SECTION 17.4. The Network Division shall perform the following functions, among others:

a. Maintain a common broadcast and telecast service composed of national and all provincial networks in the strategic regions of the country;

b. Coordinate activities of all provincial networks serving as relay stations, with broadcasts of Manila stations which are of interest at the local level;

c. Oversee and control the planning, supervision and implementation standards or regular programs in the broadcast operations of the entire network including programs of the TV and radio units in provincial stations;

d. Traffic said programs in the general network operations and liaisons with the provincial stations;

e. Keep the Department informed on the broadcast and information needs of provincial networks; and

f. Perform such other functions as may be provided by law.

FUNCTIONS OF REGIONAL OFFICES

SECTION 18. The Department shall establish as many regional offices as are necessary consistent with the requirements of economy and efficiency: Provided, That they are established in accordance with the regional service pattern as prescribed in Paragraph 1, Article I, Chapter III, Part II of director who shall be assisted whenever necessary by an assistant regional director.

SECTION 18.1. The regional offices shall function in accordance with Section 7 of this Letter of Implementation and shall have the following functions, among others:

a. Implement laws, policies, plans, programs, rules and regulations of the Department in their areas of responsibility;

b. Provide economical, efficient, and effective service to the people in the area;

c. Coordinate with and assist the regional offices and information officers of other departments and agencies in the area;

d. Coordinate with the local government units in the area;

e. Act as distribution centers or outlets and regional production centers of the Department; and

f. Perform such other functions as may be provided by law.

SECTION 18.2. The regional offices shall have such counterpart units as may be necessary, corresponding to the major functional areas of the bureaus and services in the Department.

TRANSITORY MEASURES

SECTION 19. The Public Information Office, the National Media Production Center, and the Philippine Broadcasting Service under the Office of the President are abolished and their functions, together with applicable appropriations, records, equipment, property, and such personnel as may be necessary are transferred to the Department.

SECTION 20. In conformity with the foregoing organization and functional statements, you are hereby directed to prepare with the assistance of the Budget Commission, the Civil Service Commission, and the Presidential Commission on Reorganization and submit within ninety days from the promulgation of Presidential Decree No. 1 for the approval of the President supplementary details relative to the Staffing Pattern for the Department. The Staffing Pattern that shall be developed for purposes of this installation shall, insofar as practicable, be in accordance with the criteria specified in Paragraph 5, Article I, Chapter I, Part XXIII on General Provisions of the Plan.

SECTION 21. Upon the approval of the Staffing Pattern referred to above, appointments will be made of the personnel to fill the positions authorized in the said Staffing Pattern.

SECTION 22. All appointments to the positions that shall be authorized under the Staffing Pattern referred to above shall, in general, be in accordance with the merit requirements of the Civil Service law and rules and duly approved qualification standards for each position: Provided, That in the case of new position titles, qualification standards therefor or shall be developed by the Department, subject to approval by the President upon recommendation of the Civil Service Commission: Provided, further, That consideration for employment of persons other than those of the agencies and offices affected by this implementation shall be made only after the personnel such reorganized entities shall have been considered: Provided, finally, That personnel actions which need to be taken as a result of these establishment of the said Staffing Pattern shall be in accordance with applicable Civil Service law and rules, and the pertinent provisions of Part XXIII on General Provisions of the Plan.

SECTION 23. No original appointments to positions, except confidential positions, in the Staffing Pattern shall be made until all qualified employees in the agencies affected shall have been absorbed to appropriate positions available. You shall furnish the Civil Service Commission a certified list of all employees separated as a result of the implementation of the organization of the Department together with a justification for their separation.

SECTION 24. The position titles that shall be used in the Staffing Pattern shall be tentative for purposes of initial appointments to positions provided therein. The position titles shall be subject to final determination and allocation to appropriate classes and salary ranges by WAPCO upon conduct of the usual audit of the duties and responsibilities assigned to the positions;

SECTION 25. All initial appointments to positions in the Staffing Pattern shall be at the authorized or actual salaries of the incumbents appointed to the positions, whichever is higher. In the reallocation of appropriations authorized to be made under Section 28 of this Letter of Implementation, an adequate lump-sum amount shall be provided to take care of all cases where the actual salary of the appointee is more than the rate authorized.

SECTION 26. Salary increases as may result from appointments to positions in the Staffing Pattern to be proposed shall be effective only after final determination and allocation of said positions by the WAPCO pursuant to Section 24 of this Letter of Implementation.

SECTION 27. The selection and initial appointment of personnel to positions in the Staffing Pattern shall be made with assistance of a Committee composed of a representative each of the Department Proper, Civil Service Commission, and Budget Commission: Provided, That in the consideration of personnel to fill positions authorized for the bureaus or comparable units in the Department, a representative of the bureau or comparable unit involved shall sit and participate in the deliberation of the Committee.

REALLOCATION OF APPROPRIATIONS

SECTION 28. You are likewise directed to cause the preparation, in collaboration with the Budget Commission, of the details of the Reallocation of Appropriations necessary to put into effect the implementation as preserved by this Letter of Implementation in accordance with Paragraph 4, Article I, Chapter I, Part XXIII of the Plan.

TIMING OF ADMINISTRATIVE ACTIONS

SECTION 29. You are hereby directed to effect the orderly scheduling of transfers, changes and other transitional actions required by the Plan and this Letter of Implementation: Provided, That all such actions shall be completed within the period prescribed in Paragraph 14, Article I, Chapter I, Part XXIII of the Plan reckoned from the date of issuance of Presidential Decree No. 1. In the interim, each entity affected shall continue to perform its functions until such time as you shall order change or cessation and each officer and employee shall continue to perform his duties and to exercise his authority until such time as you order otherwise but not beyond the termination of the transition period prescribed above.

SECTION 30. In the process of the final selection of personnel to fill the positions in the Staffing Pattern mentioned above, you are authorized to make the necessary changes in the personnel structure of the Department subject to the approval of the Office of the President, to correct inequities that in your opinion may have resulted from the preparation thereof: Provided, That any adjustment or adjustments that shall be pursuant hereto shall not result in an increase in the total appropriations for personal services authorized for the Department.

SECTION 31. You are hereby directed to note and call the attention of the President to such provisions of the plan or portions thereof which are inoperable under present conditions in view of Proclamation Order No. 1081 dated September 21, 1972 and which should be suspended until such time as their activation shall be possible.

DONE in the City of Manila, this 1st day of November, in the year of Our Lord, Nineteen Hundred and Seventy-Two.