Procurement Policy and Guidelines for PFDA Operating Units
The DA PFDA Office Order No. 011-07 establishes procurement policies and guidelines for the Philippine Fisheries Development Authority (PFDA) in line with Republic Act 9184, the Government Procurement Reform Act. The order aims to standardize and expedite procurement processes across PFDA operating units, specifying authority ceilings for procurement contracts, and outlining procedures for bids and awards. It also delineates the roles of the Bids and Awards Committee (BAC) and establishes reporting requirements to ensure accountability and transparency in procurement activities. All procurement activities must adhere to the provisions of RA 9184 and related regulations, taking effect immediately with the revocation of conflicting orders.
Quick Answers
- What is Procurement Policy and Guidelines for PFDA Operating Units about?
- The DA PFDA Office Order No. 011-07 establishes procurement policies and guidelines for the Philippine Fisheries Development Authority (PFDA) in line with Republic Act 9184, the Government Procurement Reform Act. The order aims to standardize and expedite procurement processes across PFDA operating units, specifying authority ceilings for procurement contracts, and outlining procedures for bids and awards. It also delineates the roles of the Bids and Awards Committee (BAC) and establishes reporting requirements to ensure accountability and transparency in procurement activities. All procurement activities must adhere to the provisions of RA 9184 and related regulations, taking effect immediately with the revocation of conflicting orders.
- What type of law is DA PFDA Office Order No. 011-07?
- Procurement Policy and Guidelines for PFDA Operating Units (DA PFDA Office Order No. 011-07) is a Philippine Other Rules and Procedures enacted by the Congress of the Philippines.
- When was Procurement Policy and Guidelines for PFDA Operating Units enacted?
- Procurement Policy and Guidelines for PFDA Operating Units (DA PFDA Office Order No. 011-07) was enacted on Oct 4, 2007.
- What is the citation for Procurement Policy and Guidelines for PFDA Operating Units?
- Procurement Policy and Guidelines for PFDA Operating Units, DA PFDA Office Order No. 011-07, Oct 4, 2007 (Philippines)
Law Information
- Reference Number
- DA PFDA Office Order No. 011-07
- Date Enacted
- Category
- Other Rules and Procedures
- Subcategory
- Department of Agriculture
- Jurisdiction
- Philippines
- Enacting Body
- Congress of the Philippines
Full Law Text
October 4, 2007
DA PFDA OFFICE ORDER NO. 011-07
| SUBJECT | : | Procurement Policy and Guidelines for PFDA Operating Units |
I. RATIONALE
Republic Act 9184 otherwise known as the "Government Procurement Reform Act," that took effect on January 23, 2003, consolidated all laws, orders and other issuances pertaining to government procurement of goods, infrastructure projects and consulting services. Effective October 3, 2003, its Implementing Rules and Regulations-A (IRR-A) outlined along with policies on competitiveness and transparency; efficiency and professionalism in government procurement system.
To effectively implement R.A. 9184, the PFDA needs to harmonize its internal policies pertaining to or affecting its procurement system. Executive Committee Resolution No. 04048, s. 2004, providing authority to the General Manager to approve contracts (procurement contracts included) amounting to P1Million and below (subject to EXCOM confirmation) and Executive Committee Resolution No. 06063, s. 2006, delegating authority to approve the result of eligibility screening of contractors to the General Manager should be integrated with the implementation of R.A. 9184. Office Order No. 04, s. 2001, specifying the approving/signing authority levels of PFDA officials in the central office and in operating units must likewise attune with the Procurement Act. These and all other PFDA issuances must be implemented in consistent with the new Government Procurement Law.
In view of the foregoing, PFDA Management, therefore, deemed it necessary to standardize and professionalize procurement in all PFDA operating units, henceforth this Order.
II. OBJECTIVE AND SCOPE
This Order intends to standardize, systematize and expedite procurement in operating units to conform to R.A. 9184. Specifically, it aims to attain the following objectives.
1. Provide the standard procurement guidelines for all operating units;
2. Establish the ceiling of authority pertaining to procurement for operating units, particularly for Port Managers;
3. Provide support mechanism and guidance for operating units in the preparation, processing and approving of procurement related documents;
The policies and guidelines contained in this Order shall apply to all procurement types (goods, infrastructure projects and consulting services) and shall be implemented in all operating units.
III. DEFINITION OF TERMS
1. Procurement refers to the acquisition of Goods, Consulting Services and the contracting for Infrastructure Projects by PFDA. Procurement shall also include the lease of goods and real estate.
2. Goods refer to all items, supplies, materials and general support services, except consulting services and infrastructure projects, which may be needed in the transaction of public businesses or in the pursuit of any government undertaking, project or activity, whether in the nature of equipment, furniture, stationery, materials for construction, including non-personal or contractual services such as the repair and maintenance of equipment and furniture, as well as trucking, hauling, janitorial, security, and related or analogous services, as well as procurement of materials and supplies provided by the procuring entity for such services.
3. Infrastructure Projects include the construction, improvement, rehabilitation, demolition, repair, restoration or maintenance of roads and bridges, railways, airports, seaports, communication facilities, civil works components of information technology projects, irrigation, flood control and drainage, water supply, sanitation, sewerage and solid waste management systems, shore protection, energy/power and electrification facilities, national buildings, school buildings, hospital buildings and other related construction project of the government.
4. Consulting Services are services for Infrastructure Projects and other types of projects or activities of the government requiring adequate external technical and professional expertise that are beyond the capability and/or capacity of the government to undertake such as, but not limited to 1) advisory and review services; 2) pre-investment or feasibility studies; 3) design; 4) construction supervision; 5) management and related services; and 6) other technical services or special studies. ITAaHc
5. Bidding Documents refer to documents issued by PFDA as the basis for Bids, furnishing all information necessary for a prospective bidder to prepare a bid for the Goods, Infrastructure Projects, and Consulting Services to be provided.
6. Bid refers to a signed offer or proposal submitted by a supplier, manufacturer, distributor, contractor or consultant in response to the invitation to apply for eligibility and to bid.
7. Approved Budget for the Contract or "ABC" is the budget for the contract duly approved by the PFDA General Manager as provided for in the Annual Corporate Budget.
8. Contracts specifically refer to in this Order as procurement contracts.
9. Operating Units, unless specifically named, refer to the PFDA Regional Fish Port Complexes.
IV. PROCUREMENT POLICIES AND GUIDELINES
To harmonize PFDA procurement with R.A. 9184, the following shall be the guiding policy in procurement for PFDA operating units.
A. Authority in Procurement, Contract Approval and Payment
Section 5 (m) of the IRR-A of R.A. 9184 defines that the Head of each decentralized unit shall be considered as the head of the procuring entity subject to the limitations and authority delegated by the head of the agency, department, or office. Pursuant to this, authorities to be delegated to PFDA operating units concerning procurement implementation and contract approval and payment shall be in accordance with the following ceilings:
1. Conduct of bidding or any other method of procurement involving an amount of P1Million and below per contract shall be handled by the Bids and Awards Committee of the respective operating units. For contract exceeding the amount of P1Million, on the other hand, bidding or any other procurement method shall be undertaken by the Central Office Bids and Awards Committee or PFDA-BAC. Also, single contract procurement involving several operating units by way of public bidding or by any other method and irregardless of amount shall be facilitated by the PFDA BAC. cTDaEH
Subject to the recommendation of the Chairman of the PFDA-BAC and approval of the General Manager, operating units shall be allowed to handle public biddings for contracts beyond the ceiling of authority provided for in this Section in special cases only.
2. Procurement contracts/purchase orders involving the amount of P250,000.00 and below, per approved Annual Procurement Plan/Budget of operating units, shall be approved by the Port Managers. Conversely, contracts exceeding the amount of P250,000.00 up to P1Million shall be approved by the General Manager subject to confirmation of the PFDA Executive Committee. Moreover, contracts amounting to more than P1 Million shall be approved by the PFDA Executive Committee.
3. All ABC's of projects or contracts for public bidding or for any other procurement method shall be approved by the General Manager except those amounting to P250,000.00 and below. In which case, the ABC of such contracts/purchase orders shall strictly adhere to the duly approved corporate budget of respective operating units.
4. Award of Contracts and issuance of notices to proceed shall be approved by the General Manager except those contracts/purchase orders amounting to P250,000.00 and below, if so required, shall be approved by the Port Manager.
5. Payment of contracts/purchase orders amounting to P250,000.00 and below shall be processed and made at the respective operating units. For contracts amounting to more than P250,000.00, payments including attendant documents shall be processed at the Central Office. For practical intents and purposes, operating units shall be allowed to process and make payment of contracts exceeding P250,000.00 provided that prior requests to disburse funds and sign checks by concerned operating units shall have been approved by the General Manager.
Signatories for the payment of all of the above types of contract shall follow the schedule of authorized signatories in Section V of this Order.
B. Bids and Awards Committee in Operating Units
1. Creation and constitution of the Bids and Awards Committee (BAC) of operating units shall be subject to the recommendation of the respective Port Managers and approval of the General Manager. Only a single BAC shall be created per operating unit to handle all procurements, regardless of amount of budget or contract involved and procurement method.
2. The BAC of operating units shall be differentiated with that of the central office or PFDA BAC and be made known by attaching the acronym of the respective operating unit to the title "BAC," e.g., GSFPC-BAC or DFPC-BAC.
3. The BAC shall be composed of at most five (5) regular members and 2 provisional members. It shall be headed by a regular member holding a Division Chief position while all members shall be not lower than 5th ranking permanent personnel.
4. For provisional members, 1 shall come from the Technical Working Group (TWG) or Secretariat of the PFDA BAC (Central Office) and the other 1 may be represented by the end-user or any technical personnel with knowledge of the procurement law. Said members shall only participate in procurement involving public bidding.
5. In no case shall the Accountant or any accounting unit personnel of an operating unit be a member of its BAC (per COA Circular 2003-004).
6. All BAC members shall have a fixed-term of one (1) year. Their respective designations may be renewed subject to the recommendation of the Port Manager and approval of the General Manager.
7. All acts of the BAC shall only be recommendatory in nature, results of public bidding or any other procurement methods shall be subject to the final approval of the Port Manager, General Manager of the PFDA Executive Committee, as per the above stated authorities.
8. The BAC shall regularly monitor, consolidate and submit monthly reports on status of procurement to Top Management thru the PFDA-BAC. Specifically for procurement of services (under goods), it shall make preparations for the conduct of bidding at least three (3) months before the expiration of contracts.
C. Procurement Support for Operating Units
As a procurement support system for operating units for projects or contracts amounting to more than P250,000.00, the following shall be the guiding policies for all operating units.
1. Procurement documents for projects/contracts exceeding the amount of P250,000.00, e.g., ABC, Invitation to Apply for Eligibility and to Bid (IAETB), Technical Plans, Procurement Schedule and other essential documents shall be approved by the General Manager.
2. Notwithstanding the manner by which procurement will be conducted, all procurement documents for projects/contracts beyond the ceiling of P250,000.00 shall be drafted by the operating units for mandatory review of the Technical Services Department (TSD) for Infrastructure Projects, Operations Management Department (OMD) for procurement of goods and TSD/OMD for the procurement of consultancy services. On the other hand, the TSD or OMD may prepare procurement documents upon prior written request from concerned operating units.
In any of the above case, operating units shall submit preliminary plan and cost estimate to the TSD for infrastructure projects or detailed cost estimate, schedule of requirement and technical specification/scope of services to the OMD for procurement of goods to facilitate review or preparation of procurement documents. TCAScE
3. The Public Information Staff (PIS), Central Office shall be the unit responsible in the publication (in national newspapers). Upon request, the PIS may also post at GEPS (Government Electronic Procurement System) all procurement related notices of operating units.
D. Procurement Monitoring of Operating Units
1. All procurement shall be in accordance with the PFDA Annual Procurement Plan (APP) as approved by the PFDA Executive Committee. Therefore, all operating units shall prepare and submit their respective Annual Procurement Plan to the General Manager for endorsement to the PFDA Executive Committee.
2. Following the procurement monitoring forms in Appendices 1 and 2 of this Order, operating units shall submit monthly reports on status of procurement to Top Management thru the PFDA-BAC every 7th day of the following month.
V. SCHEDULE OF AUTHORIZED SIGNATORIES
A. For Procurement P250,000.00 and Below
1. Procurement of Goods
1.1. Thru Procurement Services
|
FORMS |
ACTION TAKEN |
DESIGNATED OFFICER |
|
Purchase Request |
Prepared by: Requested by: Approved by: |
Property/Supply Officer Chief, Admin. & Fin. Division Port Manager |
|
Agency Procurement Request |
Prepared by: Requested by: Approved by: |
Property/Supply Officer Chief, Admin. & Fin. Division Port Manager |
|
Disbursement Voucher |
Prepared by: Certified: completeness of supporting documents Approved by: |
Property/Supply Officer Port Accountant Port Manager |
|
Budget Utilization Request |
Prepared by: Requested by: Certified: Availability of Budget |
Property/Supply Officer Chief, Adm. & Fin. Division Budget Officer |
|
Check |
Prepared by: Signed by: Countersigned by: |
Staff, Cash Division Chief, Admin. & Fin. Division Port Manager |
|
Inspection and Acceptance Report |
Prepared by: Box B Accepted by: Conforme: Box C Inspected by: Noted by: |
Property/Supply Officer
Clerk, Property Section Supply Officer III
Designated Inspector Port Manager |
1.2. Thru Suppliers or Contractors
|
FORMS |
ACTION TAKEN |
DESIGNATED OFFICER |
|
Purchase Request |
Prepared by: Requested by: Approved by: |
Property/Supply Officer Unit Head Concerned Port Manager (Initialed by APM & Chief, Adm. & Fin. Div.) |
|
Pre Repair Inspection Request (if needed) |
Prepared by: Requested by: Pre-inspected by: Approved by: |
Staff, Unit Concerned Unit Head Concerned Designated Inspector Chief, Eng. Div. |
|
Request for Quotation |
Prepared by: Approved by: Canvassed by: |
Staff, Property Section Supply Officer Designated Canvassers |
|
BAC Documents Abstract of Quotation
BAC Resolution |
Prepared by: Signed by: Prepared by: Signed by: |
BAC Secretary BAC Members BAC Secretary BAC Member |
|
Purchase Order |
Prepared by: Certified: Funds Availability: Approved by:
|
Staff, Property Section Port Accountant
Port Manager |
|
Waste Material Report (if needed) |
Prepared by: Certified Correct: Disposal Approved by: Certificate of Inspection: Property Inspector: Noted by: |
Staff, Property Section/EIPOD Property Officer Supply Officer III End-user Designated Inspector Port Manager |
|
Inspection and Acceptance Report |
Prepared by: Box B Accepted by: Conforme: Box C Inspected by: Noted by: |
Staff, Property Section
Property/Supply Officer Chief, Unit Concerned
Designated Inspector Port Manager |
|
Budget Utilization Request |
Prepared by: Requested by: Certified: Availability of Budget |
Staff, Unit Concerned Unit Head Concerned
Budget Officer |
|
Disbursement Voucher |
Prepared by: Certified: completeness of supporting documents Approved by: |
Staff, Unit Concerned
Accountant III
Port Manager |
|
Check |
Prepared by: Signed by: Counter-signed by: |
Staff, Cash Division Chief, Adm. & Fin. Div. Port Manager |
2. Procurement of Infrastructure Projects ICHDca
|
FORMS |
ACTION TAKEN |
DESIGNATED OFFICER |
|
Purchase Request |
Prepared by: Requested by: Approved by: |
Staff, EIPOD Chief, EIPOD Port Manager |
|
Pre Repair Inspection Request (if needed) |
Prepared by: Requested by: Pre-Inspected by: Approved by: |
Staff, Unit Concerned Head, Unit Concerned Designated Inspector Chief, EIPOD |
|
Request for Quotation |
Prepared by: Approved by: Canvassed by: |
Staff, Property Section Supply/Property Officer Designated Canvassers |
|
BAC Documents Abstract of Quotation
BAC Resolution
|
Prepared by: Signed by: Prepared by: Signed by: |
BAC Secretariat BAC Members BAC Secretariat BAC, Chairman and Members |
|
Purchase Order |
Prepared by: Certified: Funds Availability Approved by: |
Staff, Property Section
Port Accountant
Port Manager |
|
Waste Material Report (if needed) |
Prepared by: Certified Correct: Disposal Approved by: Certified of Inspection: Property Inspector: Noted by: |
Staff, Property Section/EIPOD Property/Supply Officer Supply Officer III End-user Designated Inspector Port Manager |
|
Inspection and Acceptance Report |
Prepared by: Box B Accepted by: Conforme: Box C Inspected by: Noted by: |
Staff, Property Section
Property/Supply Officer Chief, Unit Concerned
Designated Inspector Port Manager |
|
Budget Utilization Request |
Prepared by: Requested by: Certified: Availability of Budget |
Staff, EIPOD Unit Head Concerned
Budget Officer |
|
Disbursement Voucher |
Prepared by: Certified: completeness of supporting documents Approved by: |
Staff, EIPOD Port Accountant
Port Manager |
|
Check |
Prepared by: Signed by: Countersigned by: |
Staff, Cash Division Chief, Adm. & Fin. Div. Port Manager |
3. Procurement of Consulting Services
|
FORMS |
ACTION TAKEN |
DESIGNATED OFFICER |
|
Memorandum Request |
Prepared by: Signed by: Approved by: |
Tech'l Staff, Unit Concerned Unit Head Concerned Port Manager |
|
Terms of Reference |
Prepared by: Approved by: |
Tech'l. Staff, Unit Concerned Port Manager |
|
BAC Documents Abstract of Quotation
BAC Resolution
|
Prepared by: Signed by: Prepared by: Signed by: |
BAC Secretariat BAC Members BAC Secretariat BAC Chairman & Members |
|
Contract of Service |
Prepared by: Certified: Funds Availability Approved by: |
Staff, Property Section
Port Accountant Port Manager |
|
Budget Utilization Request |
Prepared by: Requested by: Certified: Availability of Budget |
Staff, Unit Concerned Head, Unit Concerned Budget Officer |
|
Disbursement Voucher |
Prepared by: Certified: Completeness of supporting documents Approved by: |
Staff, Unit Concerned Port Accountant
Port Manager |
|
Check |
Prepared by: Signed by: Countersigned by: |
Staff, Cash Division Chief, Adm. & Fin. Div. Port Manager |
B. For Procurement Above P250,000.00
1. Procurement of Goods
|
FORMS |
CEILING AMOUNT (P) |
ACTION TAKEN |
DESIGNATED OFFICER |
|
Approved Budget for the Contract (ABC) |
> 250,000 to 1 Million
> 1 Million |
Prepared by: Evaluated by: Recommended by: Approved by: Prepared by: Recommended by: Approved by: |
Port Concerned OMD Port Manager General Manager Port Concerned/OMD Port Manager General Manager |
|
Bid Documents |
> 250,000 to 1 Million > 1 Million |
Prepared by: Reviewed by: Prepared by: |
Port Concerned OMD Port Concerned/OMD |
|
Invitation to Apply for Eligibility and to Bid |
> 250,000 to 1 Million
> 1 Million |
Prepared by: Reviewed by: Signed by: Prepared by:
Signed by: |
BAC, Port Concerned OMD General Manager Port Concerned/BAC Central Office General Manager |
|
Abstract of Bids (as Read/as Evaluated) |
|
Prepared by:
Signed by: |
BAC Port Concerned/ PFDA BAC BAC Chairman & Members |
|
BAC Resolution for Approval of Result of Bidding |
> 250,000 to 1 Million
> 1 Million |
Prepared by: Signed by:
Approved by: Prepared by: |
BAC Port Concerned BAC Chairman & Members
General Manager TWG PFDA BAC |
|
BAC Resolution for Approval of Result of Bidding |
|
Signed by:
Approved by: |
BAC Chairman & Members
PFDA EXCOM |
|
EXCOM Resolution |
> 1 Million |
Prepared by |
Board Secretary |
|
Notice of Award |
> 250,000 to 1 Million > 1 Million |
Prepared by: Approved by: Prepared by: Approved by: |
BAC Port Concerned General Manager Board Secretary PFDA EXCOM |
|
Acceptance of Award |
|
Issued by: |
Contractor/Supplier |
|
Contract |
> 250,000 to 1 Million
> 1 Million |
Prepared by: Reviewed by: Approved by: Prepared by: Reviewed by: Approved by: |
Port Concerned Chief, Legal Staff General Manager Port Concerned/OMD Chief, Legal Staff General Manager |
|
Notice to Proceed |
> 250,000 to 1 Million
> 1 Million |
Prepared by: Reviewed by: Approved by: Prepared by: Approved by: |
Port Concerned OMD General Manager Port Concerned/OMD PFDA EXCOM |
With Authority to Disburse Funds and/or Sign Checks
|
FORMS |
CEILING AMOUNT (P) |
ACTION TAKEN
|
DESIGNATED OFFICER |
|
Request to Disburse Funds |
> 250,000 |
Requested by: Reviewed by: Approved by: |
Port Manager Manager, Finance Dept. General Manager |
|
Budget Utilization Request |
> 250,000 |
Prepared by: Requested by: Certified: Availability of Budget |
Staff, EIPOD Unit Head Concerned Budget Officer |
|
Disbursement Voucher |
> 250,000 |
Prepared by: Certified: Completeness of supporting Documents Approved by: |
Staff, EIPOD
Port Accountant
Port Manager |
|
Check |
> 250,000 |
Prepared by: Signed by: Countersigned by: |
Staff, Cash Division Chief, Adm. & Fin. Div. Port Manager |
Without Authority to Disburse Funds and/or Sign Checks
|
FORMS |
CEILING AMOUNT (P) |
ACTION TAKEN |
DESIGNATED OFFICER |
|
Budget Utilization Request |
> 250,000 |
Prepared by: Requested by: Certified: Availability of Budget |
Port Concerned/OMD Port Manager/OMD Mgr. Budget Officer |
|
Disbursement Voucher |
> 250,000 |
Prepared by: Certified: Completeness Approved by: |
OMD Dept. Budget Division
General Manager |
|
Disbursement Voucher |
|
||
|
Check |
>250,000 |
Prepared by: Signed by: Countersigned by |
Cash Division. Manager, Finance Dept. General Manager |
2. Procurement of Infrastructure Projects AcICHD
2.1 By Contract
|
FORMS |
CEILING AMOUNT |
ACTION TAKEN |
DESIGNATED OFFICER |
|
Approved Budget for the Contract (If to be assisted by TSD, Ports to provide Preliminary Plan & Cost Estimate) |
> 250,000 to 1 Million
> 1 Million |
Prepared by: Evaluated by: Recommended by: Approved by:
Prepared by: Reviewed by: Recommended by: Approved by: |
Port Concerned Technical Services Dept. Port Manager General Manager
Port Concerned/TSD TSD Port Manager/TSD General Manager |
|
Bid Documents |
> 250,000 to 1 Million > P1M |
Prepared by: Reviewed by: Prepared by: |
Port Concerned TSD TSD |
|
Invitation to Apply for Eligibility and to Bid |
> 250,000 to 1 Million > 1 Million |
Prepared by: Signed by: Prepared by: Signed by: |
BAC, Port Concerned General Manager TSD General Manager |
|
Report of Result of Eligibility Screening & BAC Resolution |
>250,000 to 1 Million
> 1 Million |
Prepared by: Signed by: Thru:
Approved by: Prepared by: Signed by:
Approved by: |
BAC Port Concerned BAC Chairman & Members Port Manager Assistant General Manager General Manager PFDA-BAC TWG PFDA-BAC Chairman & Members General Manager |
|
Notice of Eligibility and Ineligibility |
> 250,000 to 1 Million > 1 Million |
Prepared by: Signed by: Prepared by: Signed by: |
BAC, Port Concerned BAC Chairman PFDA-BAC PFDA-BAC Chairman |
|
Notice of Post Qualification or Disqualification |
> 250,000 to 1 Million > 1 Million |
Prepared by: Signed by: Prepared by: Signed by:
|
BAC, Port Concerned BAC Chairman PFDA-BAC TWG PFDA-BAC Chairman
|
|
Report of Result of Bidding & BAC Resolution |
> 250,000 to 1 Million
> 1 Million |
Prepared by: Signed by: Thru:
Approved by: Prepared by: Signed by:
Recommended by: Approved by: |
BAC, Port Concerned BAC Chairman & Members Port Manager Assistant General Manager General Manager PFDA-BACTWG PFDA-BAC Chairman & Members General Manager PFDA EXCOM |
|
EXCOM Resolution |
> 1 Million |
Prepared by: |
PFDA Board Secretary |
|
Notice of Award |
> 250,000 to 1 Million > 1 Million |
Signed by:
Issued by: |
General Manager
PFDA Board Secretary |
|
Contract |
> 250,000 to 1 Million
> 1 Million |
Prepared by: Reviewed by: Approved by: Prepared by: Reviewed by: Approved by: |
Port Concerned Chief, Legal Staff General Manager TSD Chief, Legal Staff General Manager |
|
Notice to Proceed |
|
Prepared by: Signed by: |
Port Concerned/TSD General Manager |
With Authority to Disburse Funds and/or Sign Checks
|
FORMS |
CEILING AMOUNT |
ACTION TAKEN |
DESIGNATED OFFICER |
|
Request to Disburse Funds |
> 250,000 |
Requested by |
Port Manager |
|
|
Reviewed by: |
Manager, Finance Dept. |
|
|
|
Approved by: |
General Manager |
|
|
Budget Utilization Request |
> 250,000 |
Prepared by: Requested by: Certified: Availability of Budget |
Staff, EIPOD Unit Head Concerned
Budget Officer |
|
Disbursement Voucher |
> 250,000 |
Prepared by: Certified: Completeness of supporting documents Approved by: |
Staff, EIPOD
Port Accountant
Port Manager |
|
Check |
> 250,000 |
Prepared by: Signed by: Countersigned by: |
Staff, Cash Division Chief, Adm. & Fin. Div. Port Manager |
Without Authority to Disburse Funds and/or Sign Checks
|
FORMS |
CEILING AMOUNT |
ACTION TAKEN |
DESIGNATED OFFICER |
|
Budget Utilization Request |
> 250,000 |
Prepared by: Requested by: Certified: Availability of Budget |
Port Concerned/TSD Port Manager/TSD Mgr. Budget Officer |
|
Disbursement Voucher |
> 250,000 |
Prepared by: Certified: Completeness of supporting Documents Approved by: |
TSD Budget Division
General Manager |
|
Check |
> 250,000 |
Prepared by: Signed by: Countersigned by: |
Cash Division Manager, Finance Dept. General Manager |
2.2. Other Documents for Procurement of Infrastructure Projects by Contract
|
FORMS |
CEILING AMOUNT |
ACTION TAKEN |
DESIGNATED OFFICER |
|
Suspension/Resumption Order |
> 250,000 to 1 Million
> 1 Million |
Prepared by: Evaluated by: Recommended by: Approved by: Prepared by: Recommended by: Approved by: |
Port Concerned TSD Port Manager General Manager TSD Unit TSD Manager General Manager |
|
Supplemental Agreement/Variation Order |
Part of the Original contract amounting to: > 250,000 to 1 Million
Part of the Original contract amounting to > 1 Million |
Prepared by: Evaluated by: Recommended by: Approved by:
Prepared by: Recommended by: Approved by: |
Port Concerned TSD Port Manager General Manager
TSD Unit TSD Manager General Manager |
2.3. By Administration
|
FORMS |
CEILING AMOUNT |
ACTION TAKEN |
DESIGNATED OFFICER |
|
Program of Work, Plans and Work Schedule |
> 250,000 to 1 Million |
Prepared by: Evaluated by: Recommended by: Approved by: |
Port Concerned TSD, Central Office Port Manager General Manager |
3. Procurement of Consulting Services
|
FORMS |
CEILING AMOUNT |
ACTION TAKEN |
DESIGNATED OFFICER |
|
Approved Budget for the Contract |
> 250,000 to 1 Million |
Prepared by: Evaluated by: Recommended by: Approved by: |
Port Concerned OMD/TSD Port Manager General Manager |
|
Approved Budget for the Contract |
> 1 Million |
Prepared by: Approved by: |
OMD/TSD General Manager |
|
Bidding Documents |
> 250,000 to 1 Million > 1 Million |
Prepared by:
Prepared by: |
Port Concerned
TSD/OMD |
|
Invitation to Apply for Eligibility and to Bid |
> 250,000 to 1 Million
> 1 Million |
Prepared by: Signed by: Prepared by: Signed by: |
Port Concerned General Manager PFDA-BAC General Manager |
|
Notice of Eligibility and Ineligibility |
> 250,000 to 1 Million > 1 Million |
Prepared by: Signed by: Prepared by: Signed by: |
BAC, Port Concerned BAC Chairman PFDA-BAC PFDA-BAC |
|
Notice to Post Qualification or Disqualification |
> 250,000 to 1 Million
> 1 Million |
Prepared by: Signed by: Prepared by: Signed by: |
BAC, Port Concerned BAC Chairman PFDA-BAC TWG PFDA-BAC Chairman |
|
Report of Result of Bidding & BAC Resolution |
> 250,000 to 1 Million
> 1 Million |
Prepared by: Signed by: Thru:
Approved by: Prepared by: Signed by:
Recommended by: Approved by: |
BAC, Port Concerned BAC Chairman & Members Port Manager Assistant General Manager General Manager PFDA-BAC TWG PFDA-BAC Chairman & Members
General Manager PFDA EXCOM |
|
EXCOM Resolution |
> 1 Million |
Prepared by: |
PFDA Board Secretary |
|
Notice of Award |
> 250,000 to 1 Million > 1 Million |
Signed by:
Issued by: |
General Manager
PFDA Board Secretary |
|
Contract |
> 250,000 to 1 Million
> 1 Million |
Prepared by: Reviewed by: Approved by: Prepared by: Reviewed by: Approved by: |
Port Concerned Chief, Legal Staff General Manager TSD/OMD Chief, Legal Staff General Manager |
|
Notice to Proceed |
|
Prepared by: Signed by: |
Port Concerned/TSD/OMD General Manager |
With Authority to Disburse Funds and/or Sign Checks
|
FORMS |
CEILING AMOUNT |
ACTION TAKEN |
DESIGNATED OFFICER |
|
Request to |
> 250,000 |
Requested by: Reviewed by: Approved by: |
Port Manager Manager, Finance Dept. General Manager |
|
Budget Utilization Request |
> 250,000 |
Prepared by: Requested by: |
Port Unit Concerned Unit Head Concerned |
|
Budget Utilization Request |
|
Certified Availability of Budget |
Budget Officer |
|
Disbursement Voucher |
> 250,000 |
Prepared by: Certified: Completeness of supporting documents Approved by: |
Port Unit Concerned
Port Accountant
Port Manager |
|
Check |
> 250,000 |
Prepared by: Signed by: Countersigned by: |
Staff, Cash Division Chief, Adm. & Fin. Div. Port Manager |
Without Authority to Disburse Funds and/or Sign Checks
|
FORMS |
CEILING AMOUNT |
ACTION TAKEN |
DESIGNATED OFFICER |
|
Budget Utilization Request |
> 250,000 |
Prepared by:
Requested by:
Certified: Availability of Budget |
Port Concerned/TSD/OMD Port Manager/TSD/OMD Manager Budget Officer |
|
Disbursement Voucher |
> 250,000 |
Prepared by: Certified: Completeness of supporting documents Approved by: |
TSD/OMD Budget Division
General Manager |
|
Check |
> 250,000 |
Prepared by: Signed by: Countersigned by: |
Cash Division Manager, Finance Dept. General Manager |
VI. EFFECTIVITY
1. R.A. 9184 shall remain the primary guide in all PFDA procurement. Thus, procurement policies, rules and regulations particularly those not covered in this Order, the provisions of IRR-A of R.A. 9184 shall be observed. Furthermore, in case of discrepancies between this Order and R.A. 9184, the latter's provisions shall prevail. AScHCD
2. This Order shall take effect immediately and shall form part of the standard operating system of PFDA. All Orders inconsistent herewith are hereby revoked and/or amended accordingly.
(SGD.) PETRONILO B. BUENDIAGeneral Manager
Cite This Law
Procurement Policy and Guidelines for PFDA Operating Units, DA PFDA Office Order No. 011-07, Oct 4, 2007 (Philippines)
Procurement Policy and Guidelines for PFDA Operating Units, DA PFDA Office Order No. 011-07 (Phil. 2007)
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