Issuance of Identification Cards (ID)

February 9, 2023

OCA CIRCULAR NO. 53-2023

 

In compliance with R.A. No. 10173 or the Data Privacy Act of 2012 and its IRR, certain sensitive personal information 1 such as the GSIS, PhilHealth, Pag-IBIG, and TIN numbers as well as the employee's blood type, allergy/ies, date of birth, height and weight will be enclosed on the QR (Quick Response) code instead of having them expressly printed at the back of the ID. Relative thereto, in addition to the data previously submitted to the Office of Administrative Services, Office of the Court Administrator (OAS-OCA) and to expedite the release of the IDs to all concerned, all judges and court personnel of the first and second level courts including Shari'a courts are directed to submit the following:

1. Employee's email address (example: [email protected]);

2. Signature (using fine point black pentel pen) over printed name (font — Bold Arial all caps) in a clean bond paper which must be clear of any unnecessary mark to be saved using the employee's 8 digit employee number in bitmap format.

It must be noted that the email address of everyone is needed so that the one time password for the QR code can be received for access to the personal data contained therein. Also, the signature must be written using a fine point pentel pen so that this can be clearly seen.

Incidentally, as the SC Management Information System Office has the official email addresses of the judges, except for those who were recently promoted or newly-appointed, the OCA will just use the available data to speed-up the processing of their IDs. Still, the required signatures of the judges should be submitted as required, but the OAS-OCA will determine in advance which ones on file are sufficient for printing.

The above data should be submitted to the following email addresses within five (5) calendar days from issuance of this circular:

 

	Email Addresses
RTC (Manila, Makati City, Quezon City, Pasig City, Mandaluyong City, Malabon, Marikina City)	[email protected]
RTC (Caloocan, Pasay, Las Piñas, Muntinlupa, Navotas, Parañaque, Taguig, and Valenzuela) and all Family Courts in the NCJR	[email protected]
RTC and FC, Region 1	[email protected]
RTC and FC, Region 2	[email protected]
RTC and FC, Region 3	[email protected]
RTC and FC, Region 4	[email protected]
RTC and FC, Region 5	[email protected]
RTC and FC, Region 6	[email protected]
RTC and FC, Region 7	[email protected]
RTC and FC, Region 8	[email protected]
RTC and FC, Region 9	[email protected]
RTC and FC, Region 10	[email protected]
RTC and FC, Region 11	[email protected]
RTC and FC, Region 12	[email protected]
MeTC, MCTC Regions 11 and 12	[email protected]
MTCC	[email protected]
MTC	[email protected]
MCTC Regions 1-7	[email protected]
MCTC Regions 8-10, SDC, SCC	[email protected]
HOJ Maintenance Section, Regions 6 to 12 and NCJR	[email protected]
HOJ Maintenance Section, Regions 1 to 5	[email protected]

 

For strict compliance.

(SGD.) RAUL B. VILLANUEVACourt Administrator

Footnotes

1. Sec. 3 (l) of R.A. 10173 Sensitive personal information refers to personal information:

1) Individual's race, ethnic origin, marital status, age, color, and religious, philosophical or political affiliations;

2) About an individual's health, education, genetic or sexual life of a person, or to any proceeding for any offense committed or alleged to have been committed by such person, the disposal of such proceedings, or the sentence of any court in such proceedings;

3) Those issued by government agencies peculiar to an individual which includes, but not limited to, social security numbers. previous or current health records, licenses or its denials, suspension or revocation, and tax returns; and

4) Those specifically established by an executive order or an act of Congress to be kept classified.