Issuance of "Certified True Copy" and "For Reference" Copy of Certificate of Title from Microfilm
LRA Circular No. 06-06, issued on February 23, 2006, provides guidelines for the issuance of "Certified True Copy" and "For Reference" copies of Certificates of Title from microfilm by the Land Registration Authority (LRA). Requests for these copies must be accompanied by specific forms and approvals, depending on whether the request comes from the Central Office, Registry of Deeds, or the public. Fees are established based on the number of pages requested, with additional charges for certification. The Circular emphasizes the importance of proper documentation and approval for all requests, ensuring clarity in the distinction between certified and reference copies. It supersedes a previous circular from 2002, highlighting updated procedures for compliance.
February 23, 2006
LRA CIRCULAR NO. 06-06
| TO | : | All LRA Officials and Employees |
| All Registrar and Deputy Registrar of Deeds | ||
| All Registry Personnel | ||
| SUBJECT | : | Issuance of "Certified True Copy" and "For Reference" Copy of Certificate of Title from Microfilm |
In the interest of the service, and to rationalize the issuance of microfilmed certificates of title for LRA use and for public consumption, the following guidelines shall be observed in requesting for certified true copy or for reference copy of titles from microfilm:
1. For Central Office:
A request form (sample attached) shall be accomplished to be signed and approved by the Division Chief or Department Chief concerned and submitted to the Micrographics and Computer Division (MCD). A certified true copy shall be stamped with the certification (sample attached) and the "Note: For LRA Official Use Only — For Internal Reference Only" (sample attached) while a reference copy shall carry only the stamp "Note: For LRA Official Use Only — For Internal Reference Only".
2. For Registry of Deeds:
A letter request signed or approved by the Registrar or Deputy Registrar of Deeds shall be submitted to the MCD. In cases where the title requested by an RD (RD1) was actually microfilmed in another RD (RD2), RD (RD1) should first request a copy of the title from the RD (RD2) where the title was microfilmed and in turn the RD (RD2) will indorse the request to the MCD to issue the title from microfilm. A certified true copy shall be stamped with the certification and the "Note: For LRA Official Use Only — For Internal Reference Only". A reference copy shall be stamped with the "Note: For LRA Official Only — For Internal Reference Only".
3. For Public request:
a) A letter request from the public shall be submitted to the Office of the Micrographics and Computer Division (MCD) together with the corresponding payment and requirements (Identification Card of the requesting party, photocopy of tax declaration and title being requested). The MCD, after processing the request, will release a print-out copy of microfilmed to the public. A certified true copy shall be stamped with the certification and the "Note: Not Valid for Registration for Reference Only".
The Schedule of fees is as follows:
Schedule of Fees of Certified True Copy of Certificate of Title from Microfilm ADaEIH
|
1 page
|
-
|
P33.00
|
|
2 pages
|
-
|
42.00
|
|
3 pages
|
-
|
51.00
|
|
4 pages
|
-
|
60.00
|
|
5 pages
|
-
|
69.00
|
|
6 pages
|
-
|
78.00
|
|
7 pages
|
-
|
87.00
|
|
8 pages
|
-
|
96.00
|
|
9 pages
|
-
|
105.00
|
|
10 pages
|
-
|
114.00 etc.
|
ISSUANCE FEE — P3.00 PER PAGE
CERTIFICATION FEE — P24.00 + P6.00 for each additional page
Documentary Stamp may be affixed to documents for legal purposes.
b) Upon written request from the public (individual, government agencies or private entities) stating the purpose thereof and approved by the Administrator or Deputy Administrator, the MCD shall provide listings of titles from LANDSYS (Computerized land Title Verification System) wherein only the registered owner's name was searched. A minimum fee of P10.00 shall be paid for below three (3) records (title) and P4.00 per record for more than three records (title) searched.
For LRA personnel and Registrar of Deeds, the request should clearly state whether the purpose is for a certified true copy or for reference copy.
For strict compliance.
This Circular supersedes LRA Circular No. 07-2002 dated July 23, 2002.
(SGD.) BENEDICTO B. ULEPAdministratorLand Registration Authority