Implementing Guidelines for Cash Grants to Medical Students Enrolled in SUCs

May 31, 2017

CHED-DBM JOINT MEMORANDUM CIRCULAR NO. 004-17

 

1.0 POLICY STATEMENT

In consonance with the pertinent provisions and mandate of the Commission on Higher Education (CHED) under Republic Act (RA) No. 7722 otherwise known as the "Higher Education Act of 1994," and pursuant to Special Provision No. 6 Applicable to SUCs, Volume I-A, page 964 of the Republic Act (RA) No. 10924 also known as the General Appropriations Act of FY 2017, the conditional implementation in the President's Veto Message Fiscal Year 2017 on December 22, 2016, the Department of Budget and Management and the Commission on Higher Education issued jointly this implementing guidelines to ensure that the amount appropriated shall be used exclusively for the grant of tuition fee subsidy to all medical students enrolled in SUCs offering Doctor of Medicine Program. aDSIHc

2.0 PROGRAM TITLE

This shall be known as the Cash Grant to Medical Students in SUCs (CGMS-SUCs).

3.0 OBJECTIVE

The Cash Grant to Medical Students in SUCs aims to provide tuition fee subsidy to all students in the SUCs offering Doctor of Medicine Program.

4.0 COVERAGE

The program is intended for all Filipino medical students, both new and continuing medical students, who will enroll for the Academic Year 2017-2018 in identified participating SUCs offering Doctor of Medicine Program.

5.0 FINANCIAL BENEFITS

A student-grantee shall be entitled to receive ONE HUNDRED PERCENT (100%) tuition fee subsidy based on the actual tuition fee by their respective SUCs.

6.0 APPLICATION PROCEDURES

6.1 Applicant submits the accomplished CGMS-SUCs Application Form (Annex "A") directly to the SUCs concerned together with the required documents before the start of academic year applied;

6.2 SUCs evaluates the documents of qualified applicants;

6.3 SUCs issues Notice of Award (NOA) using Annex "B"; and

6.4 Applicant accepts the NOA.

7.0 FUND SOURCE, RELEASE AND DISBURSEMENTS

7.1 The fund requirements for the purpose shall be sourced from the built-in appropriations of the identified participating SUCs offering Doctor of Medicine Program amounting to Three Hundred Seventeen Million One Hundred Thousand Pesos (P317,100,000.00). ATICcS

7.2 The Special Allotment Release Order (SARO) and Notice of Cash Allocation (NCA) release shall be subject to the submission of a special budget request supported by the following:

• Physical Plan;

• Financial Plan; and

• Monthly Disbursement Program

7.3 Utilization of the fund shall be subject to the usual budgeting, accounting and auditing rules and regulations. This shall not be recorded or treated as trust fund receipts under any circumstance.

7.4 All unreleased appropriations and unobligated allotments in the implementation of this program shall be reverted to the General Fund at the end of the validity of appropriations and shall be available for expenditure only upon subsequent legislative enactment.

8.0 RESPONSIBILITIES OF THE IMPLEMENTERS

8.1 SUC

a. Creates StuFAPs Committee who will oversee the operation and implementation of the CGMS-SUCs;

b. Determines qualified applicants;

c. Issues NOA to qualified applicants through letter/email or posting via the SUCs website;

d. Orients the grantees of their obligations, duties and responsibilities upon acceptance of award;

e. Submits to DBM the special budget request;

f. Receives SARO and NCA for disbursement to the grantees;

g. Obligates one academic year allocation of grantees; ETHIDa

h. Facilitates the timely release of the financial benefits of the grantees;

i. Maintains an updated database to be submitted to CHEDROs;

j. Submits to the DBM, the Speaker of the House of Representatives, the President of the Senate of the Philippines, the House Committee on Appropriations and the Senate Committee on Finance either in printed or electronic form, quarterly reports on the utilization of funds, including the lists of beneficiaries;

k. Ensures posting in the official website of SUCs concerned the list of their CGMS-SUCs grantees; and

l. Provides long term role towards sustainability of primary health services in the community, covering public and rural health services by enhancing and/or adopting its medical programs curriculum;

8.2 CHED

a. Monitors submission of reports to DBM and Congress.

8.3 DEPARTMENT OF HEALTH

a. Enters into a Memorandum of Agreement (MOA) with CHED in the implementation of CGMS-SUCs;

b. Implements the Return Service Program in partnership with the CHED;

c. Conducts monitoring activity with CHED on the implementation of the program; and

d. Submits status report on the RSP to CHED and SUCs.

8.4 DBM

a. Releases the SARO and NCA directly to SUC.

9.0 TIADCc

 

PARTICULARS

RESPONSIBLE

SCHEDULE

9.1 APPLICATION AND SELECTION

Submission of CGMS-SUCs Application Form with the complete required supporting documents	Student-applicant	before the start of academic year applied
Evaluation of submitted applications	SUCs StuFAPs
Issues NOA to qualified grantees	SUCs
Submission of database	SUCs StuFAPs	30 days after the last day of enrollment

9.2 RELEASE AND DISBURSEMENT OF FUNDS

Submission of a special budget request with supporting documents	SUCs	Within 15 days upon approval of the guidelines
Release of SARO/NCA	DBM	Within five (5) working days upon receipt of request
Obligate and disburse funds to grantees	Concerned SUCs

 

10.0 RESOLUTION OF ISSUES

Interpretation of the provisions in this Joint Memorandum Circular, including cases not covered herein shall be referred to the CHED Central Office for resolution by the CHED, SUCs and DBM.

11.0 TRANSPARENCY AND ACCOUNTABILITY

The agencies concerned shall adopt a strict policy on transparency and accountability in the disbursement of the funds and shall be governed by the existing laws.

The SUCs shall submit to the DBM, the Speaker of the House of Representatives, the President of the Senate of the Philippines, the House Committee on Appropriations and the Senate Committee on Finance either in printed form or by way of electronic document, quarterly reports on the utilization of funds, including the lists of beneficiaries.

The President of the SUCs and web administrators or their equivalent shall be responsible for ensuring that said quarterly reports are likewise posted on the SUCs website.

In addition, the recipient SUC shall post on its website the following:

(a.) Recipient SUC and number of scholars enrolled therein; and

(b.) Name and address of all grantees in each SUC. cSEDTC

12.0 SEPARABILITY CLAUSE

If for any reason, any part or provision of this joint circular is declared invalid or unconstitutional, any part or provision not affected thereby shall remain in full force and effect.

13.0 REPEALING CLAUSE

All or other issuances that are inconsistent with this Joint Memorandum Circular are hereby repealed or amended accordingly.

14.0 EFFECTIVITY

This Joint Memorandum Circular shall take effect fifteen (15) days after its publication in the Official Gazette or in a newspaper of general circulation.

Signed this 31st day of May, 2017.

(SGD.) PATRICIA B. LICUANAN, Ph.D.Chairperson

(SGD.) BENJAMIN E. DIOKNO, Ph.D.Secretary

ANNEX A

Cash Grants to Medical Students Enrolled in SUCs (CGMS-SUCs)

ANNEX B

SUC NAME

Date ____________

CASH GRANTS TO MEDICAL STUDENTS ENROLLED IN SUCs (CGMS-SUCs)

NOTICE OF AWARD (NOA)

NAME OF AWARDEE

Address

Dear ________:

We are pleased to inform you that you qualified as a CGMS-SUCs grantee with Award No. _________________. This grant is effective _________ Semester, AY ____________ until AY _______________ with Php ______________ per semester.

Rules to be observed by Grantees

a. Pass the admission requirements of the HEIs; AIDSTE

b. Enroll in authorized Doctor of Medicine program of SUCs;

c. Maintain a general weighted average (GWA) of at least a passing grade;

d. Carry a normal academic load and complete within the duration of the curricular program enrolled in; and

e. Avail only of one government funded assistance

Grounds for Termination

a. Enroll in authorized Doctor of Medicine Program of SUCs;

b. Maintain a GWA of at least a passing grade;

c. Carry a normal academic load;

d. Secure approval from SUCs on dropping out from school, deferment of the grant, transferring to another program; and/or

e. Submit fraudulent documents.

You are advised to constantly coordinate and communicate with SUCs, regarding any concern with regards to your grant. Further, please notify within 30 days from occurrence about any change of permanent addresses and contact numbers.

Furthermore, failure to confirm acceptance of this award within fifteen (15) working days upon receipt will mean forfeiture of the award and is subject for replacement.

Very truly yours,

___________________

President/Authorized Representative

________________________________________________________________

(Please return this part to SUC)

The School PresidentName of SUC

Sir/Madam:

Please be informed that I, ______________________________________________, a resident of _________________________________________________ with Telephone No. ___________________ and Mobile No. ___________________. I am currently a recipient of ________________ scholarship/financial assistance from ____________ amounting to _____________, and ____________ scholarship/financial assistance from ______________ amounting to ________________. SDAaTC

Please check (✓) one:

( ) Accept the grant with Award No. ____________________ taking up ______________________, Year Level ________.

( ) Defer my grant for ____________ semester of academic year _____________ state reason/s here: ________________________________

( ) Reject/Waive the grant_________________________________________________.

Very truly yours,

____________________________________

(Signature Over Printed Name of the Awardee)

Masterlist for Cash Grants to Medical Students Enrolled in SUCs Program