Guidelines on the Issuance of Exemption from the Establishment of Lactation Stations in Government Offices

November 7, 2013

CSC RESOLUTION NO. 1302446

GUIDELINES ON THE ISSUANCE OF EXEMPTION FROM THE ESTABLISHMENT OF LACTATION STATIONS IN GOVERNMENT OFFICES

WHEREAS, it is the policy of the State to "protect working women by providing safe and healthful working conditions, taking into account their maternal functions, and such facilities and opportunities that will enhance their welfare and enable them to realize their full potential in the service of the nation";

WHEREAS, the Philippines is a signatory and commits to international legal agreements such as the Convention on the Elimination of Discrimination Against Women (CEDAW) which underscores provision of necessary supporting social services that will help parents cope with both family obligations and work responsibilities;

WHEREAS, Republic Act No. 10028 known as "The Expanded Breastfeeding Promotion Act of 2009" was signed into law on March 16, 2010;

WHEREAS, in said law, the State adopts rooming-in as a national policy to encourage, protect and support the practice of breastfeeding, and it shall create an environment where basic physical, emotional and psychological needs of mothers and infants are fulfilled through the practice of rooming-in and breastfeeding;

WHEREAS, the Implementing Rules and Regulations (IRR) issued by the Department of Health on August 22, 2011 in compliance with Section 18 of RA 10028 prescribe the procedures and guidelines for the implementation of the Expanded Breastfeeding Promotion Act of 2009;

WHEREAS, Section 10, Rule III of the IRR provides that health and non-health facilities, establishments or institutions, including public places, shall establish Lactation stations which shall be accessible to breastfeeding women. Lactation stations shall be adequately provided with the necessary equipment and facilities and other items, the standards of which shall be defined by the Department of Health. Lactation stations shall be clean, well-ventilated, comfortable and free from contaminants and hazardous substances, and shall ensure privacy for the women to express their milk and/or in appropriate cases, breastfeed their child;

WHEREAS, Section 8 of the said Rules provides that a government agency may apply for an exemption to establish a lactation station from the Civil Service Commission;

WHEREFORE, to ensure public sector compliance with Republic Act No. 10028, otherwise known as "The Expanded Breastfeeding Promotion Act of 2009", the Commission RESOLVES to prescribe the following Guidelines in granting exemption to government agencies from the establishment of Lactation stations.

A. Grounds for Exemption

The following are grounds for exemption from the establishment of lactation stations in government offices:

1. Limited Space/Physical Size of Agency — when it is not feasible for the office to accommodate or provide a decent place for breastfeeding taking into account limited space and crowded surroundings as certified by the Civil Service Commission Field Office (CSCFO) concerned; and

2. Number of Women Employees — if there are no women employees in the agency or if the number of women employees capable of reproduction is only 5 or less, for which utilization of the breastfeeding facility may be rare, or when all or 90% of women employees are beyond the age of reproduction (menopausal stage or when a woman is incapable of bearing a child) as may be certified by the Human Resource Management Officer (HRMO) of the applicant-agency.

In some cases, agencies, despite the limited number of women-employees or women of reproductive age, may still be required to establish a lactation station when the average number of women clients or visitors is substantial provided that there is enough space or the physical size of an agency warrants it. HaTAEc

Government employees who are on field work assignment may opt to avail themselves of a lactation station facility that may be available in any government agency located near their field of assignment.

B. Requirements for Exemption

The applicant-agency must submit to the CSC Regional Office (CSCRO) concerned the following:

1. A duly accomplished Application Form (Annex A);

2. A certification from the agency HRMO as to the total number of women employees and women of productive age in the agency; and

3. A certification from the CSCFO as to non-availability of space for breastfeeding.

C. Procedure in Granting Exemption

The Application Form (Annex A), together with the required supporting documents, may be submitted directly to the CSCRO or coursed through to the CSCFO which has jurisdiction over the applicant-agency. If coursed through the CSCFO, the CSFO shall:

1. Preliminarily evaluate the completeness of the requirements

2. Conduct physical inspection as to non-availability of space for breastfeeding; and

3. Forward all the necessary documents to the CSCRO for approval and the corresponding issuance of Exemption Certificate by the CSC Regional Director if found to be complete and in order.

When necessary, the CSCFO should verify or confirm with the agency the average number of women clients or visitors on a daily basis.

D. Effectivity of Exemption

The exemption shall be effective on the date of the issuance of the Certificate of Exemption by the CSCRO for a renewable period of two (2) years. Renewal is not automatic. Upon its expiration, the applicant-agency should file a new application for exemption, together with recent documentary requirements to the CSCRO/CSCFO concerned.

RESOLVED FURTHER, that the grant of exemption is hereby delegated to the CSC Regional Offices.

This Guidelines shall take effect after fifteen (15) days from its publication in a newspaper of general circulation.

Quezon City.

(SGD.) FRANCISCO T. DUQUE IIIChairman

(SGD.) ROBERT S. MARTINEZCommissioner

(SGD.) NIEVES L. OSORIOCommissioner

Attested by:

(SGD.) DOLORES B. BONIFACIODirector IV

Published in The Philippine Star on October 18, 2014.