Guidelines on the Grant of BJMP Seal of Good Governance to Jail Units

December 8, 2017

BJMP-DO-MC NO. 033-17

 

 

I. REFERENCES

1. CSC Resolution No. 010112 dated 10 January 2001;

2. Rule IV, Chapter 2, Book II of BJMP Manual Revised 2007 as Amended; and

3. BJMP-DO Memorandum Circular No. 24 dated December 15, 2015 re: Guidelines on the Grant of SPB Seal.

II. BACKGROUND/RATIONALE

The Bureau of Jail Management and Penology Seal of Good Governance is a recognition to jails' exemplary performance in maintaining safe and secured facilities and instilling of internal discipline for a corruption-free and drug-free workplace.

This is also a recognition to jails' efforts in providing sustainable rehabilitation and development programs for persons deprived of liberty (PDL) in making them productive during confinement and a reformed individual upon reintegration to the society.

III. COVERAGE

This Circular shall cover all BJMP operational jails nationwide. The rating period shall be from January to June for the 1st semester and July to December for the 2nd semester.

The BJMP Seal of Good Governance is separate and distinct award vis-à-vis awards for National BJMP's Bests awards given during anniversary. Winning facilities under this category are not precluded from nomination on the succeeding search.

IV. WEIGHT/CRITERIA

1. Implementation of Operational Programs (30%)

• Offensive Operations against Illegal Drugs and other Contrabands

o Conduct of Greyhound Operations

o Drug Testing of PDL

o Anti-Drug Awareness Campaign in Jails

o Prevention and Control of Contraband Campaigns

• Non-existence of Kubol

• Classification and Segregation of PDL

• Decongestion Efforts

2. Prevention and Preparedness on Jail Incident (20%)

• Operational Plans

• Conduct of Dry Runs on OPLANs

• Conduct of Security Inspection

• Conduct of Personnel Proficiency Trainings relative to Security

• Wardens' Initiatives to Improve Security

3. Discipline and Progressive Cleansing of Personnel (15%)

• Drug Testing of Personnel

• Punishment and Removal of Erring Personnel

• Rank Inspection

• Personnel Information and Education

4. Anti-Corruption Initiatives (20%)

• Anti-Red Tape Act Compliance

o Citizens Charter

o Public Assistance and Complaint Desk

o Anti-fixer Campaign

o No Noon Break

o ID System

• Transparency

• Service Delivery Performance Evaluation

5. Sustainability of Rehabilitation and Development Programs (10%)

• Livelihood Programs

• Skills Training

• Education

• Religious and Spiritual Activities

• Recreational Activities

• Others

6. Community Relation Service Partnership Programs and other Initiatives (5%)

• Enactment of LGU resolutions supporting improved jail management of the proposed measure/s of the jail facilities

• Information Drive on Jail Management and Penology

• Anti-Drug Awareness Campaigns in the community

• Clean and Green Programs

V. ELIGIBILITY FOR NOMINATION

To qualify for the nomination to the National PRAISE Committee for the grant of the award, the jail units must achieve at least 95% of the overall weighted score and shall have no record of escape or any jail disturbances such as riot, noise barrage and other major jail incidents within the rating period.

VI. DATA COLLECTION, ASSESSMENT, AND VALIDATION

Chiefs of Divisions/Offices

All Regional Directors through heads of divisions or offices shall rate each jail per compliance on the programs within the rating period using the formula prescribed in Annex "A." The concerned divisions/offices shall submit their ratings to Operations Division for tabulations and consolidation. The Chief of Operations Division shall prepare and submit the ratings (Annexes "B" to "D") to the Regional PRAISE Committee for deliberation. (Annex B)

The Service Delivery Performance Evaluation shall be rated through a survey (Annex "F") to PDL to be conducted by the Regional IWD officers. The number of respondents shall be based on the number of PDL per jail. A minimum of 10 respondents for jails with population of 100 and below, 15 respondents for 101 to 300, 20 respondents for 301-500, 30 respondents for 501-999 and 50 respondents for jails with population of 1000 and above.

Data collection and tabulation shall commence every 2nd to 4th week of June for 1st semester rating and 2nd to 4th week of December for 2nd semester rating.

Regional PRAISE Committee

The Regional PRAISE Committee shall conduct deliberation on the consolidated ratings submitted by the Chief, Operations Division. The Committee shall also conduct an ocular inspection to validate the data and the facilities itself particularly to the top jails.

The Committee shall recommend to the Regional Director at least three most qualified jails that attained at least 95% of the overall weighted score for subsequent nomination to the National PRAISE Committee.

The submission of nominees to the National PRAISE Committee shall every 1st day of January and July for the 1st and 2nd semesters ratings, respectively with the following supporting documents enclosed in one (1) white long folder, to wit:

a. Endorsement from the Regional Directors

b. Final Report of Rating — Annex B

c. Rating per Criteria — Annex C

d. Summary of Ratings — Annex D (must consist the ratings of all jails within the region)

e. Write ups — Annex E (emphasize before and the present situation including its inputs and outcome supported with pictures in a matrix format)

The non-submission of nominees on the prescribed date shall be deemed a waiver on the part of the jail units to be considered for the award. Nonetheless, the Regional Director shall notify the National PRAISE Committee thru the Directorate for Operations if no jail qualifies for the award by submitting the ratings (Annexes "B" to "D") on the prescribed deadline (soft copy only with signature).

National PRAISE Committee

The National PRAISE Committee shall conduct initial deliberation on the ratings of the concerned Directorates/Offices vis-à-vis regional ratings and thereafter conduct an actual validation. The Committee may also invite the raters from concerned Directorates/Offices as resource persons during the deliberation.

The Committee shall conduct final deliberation on the result of actual validation, national and regional ratings and shall recommend the qualified nominee/s to the Chief, BJMP for final selection of the awardee/s.

VII. CONFERMENT OF SEAL

The Wardens of the winning facilities shall be notified of the awards and the date of conferment by the National PRAISE Committee through the Directorate for Operations. The conferment of the awards shall be held at the winning facilities and shall be given by the Chief, BJMP.

In addition, a project worth not less than One Hundred Thousand Pesos (Php100,000.00) shall also be awarded to the winners.

VIII. PENALTY CLAUSE

Faithful compliance with the provisions of this Circular is hereby enjoined. As such, any false reports found during the validation or any acts not in accordance with the provisions of this Circular shall be dealt with in accordance with the 2017 BJMP Comprehensive Administrative Machinery.

IX. SEPARABILITY CLAUSE

If any part hereof is declared invalid or unconstitutional, the remaining part of the provisions not otherwise affected shall remain valid and subsisting.

X. REPEALING CLAUSE

Any existing policies, circulars or memoranda contrary or inconsistent with provisions of this policy is hereby modified, repealed and amended accordingly.

XI. EFFECTIVITY

This Circular shall take effect after fifteen (15) days from filing a copy thereof at the University of the Philippines Law Center in consonance with Sections 3 and 4, Chapter 2, Book VII of Executive Order No. 292, otherwise known as "The Revised Administrative Code of 1987."

Prepared By:

(SGD.) J/SUPT MA. ANNIE A. ESPINOSADeputy Director for Operations

Noted by:

(SGD.) J/SSUPT ARNOLD F. BUENACOSADirector of Directorate for Operations

Reviewed By:

(SGD.) J/CSUPT ALLAN S. IRAL, CES(E)Deputy Chief for Administration of the Jail

Approved By:

(SGD.) J/DIR DEOGRACIAS C. TAPAYAN, CESEChief, BJMP/QMR

ANNEX A

Definition/Formula

I. IMPLEMENTATION OF OPERATIONAL PROGRAMS (30%)

Rating (%) = WS of A+B+C+D

WS = Rating x .30

Raters: Operation Division/Directorate for Operations

N.B. Perfect score shall be given if the actual accomplishments exceed the target

A. Offensive Operations against Illegal Drugs and other Contrabands (40%)

Rating = WS of a.1+a.2+a.3+a.4

WS = Rating x .35

a.1 Conduct of Greyhound Operations (40%)

Target: 4x a month = 1-500 inmates

8x a month = 501-1000 inmates

12x a month = 1001 and above inmates

Formula:

Rating = (Ave. no. of GO per month/Target) x 100

WS = Rating x .40

a.2 Drug Testing of Inmates (15%)

Target: 10% of the ave. jail population

Formula:

Rating = {[(No. of inmates underwent drug testing/ave. jail pop) x 100]/10} x 100

WS = Rating x .15

a.3 Anti-Drug Awareness Campaigns in Jails (30%)

Target: 6 activities within rating period

Formula:

Rating = (Total no. of activities conducted/Target) x 100

WS = Rating x .30

a.4 Prevention and Control of Contrabands Campaigns (15%)

Target: 6 activities within rating period

Formula:

Rating = (Total no. of activities conducted/Target) x 100

WS = Rating x .15

B. Non-existence of Kubol (30%)

Target: Zero Kubol

Formula:

Rating (%) = to be determined by the raters

WS = Rating x .30

C. Classification and Segregation of Inmates (10%)

Formula:

Rating (%) = to be determined by the raters

WS = Rating x .10

D. Decongestion Efforts (20%)

Target: 10% of the ave. jail pop less ave. no. of committed inmates

Formula:

Rating (%) = {[ave. released inmates/(ave. jail pop - no. of ave. committed) x 100]/10} x 100

WS = Rating x .20

II. PREVENTION AND PREPAREDNESS ON JAIL INCIDENTS (20%)

Rating (%) = WS of A+B+C+D+E

WS = Rating x .20

Raters: Operation Division/Directorate for Operations

N.B. Perfect score shall be given if actual accomplishments exceed the target

A. Operational Plans (20%)

Target: availability of 10 priority OPLANs (Earthquake, Fire, Flood, Jailbreak, Riot, Noise Barrage, Camp Defense Plan, Hostage-taking, Bombing and Power Failure)

Points of allocation = 10 points per OPLAN

Formula:

Rating (%) = Total points of allocation earned

WS = Rating x .20

B. Conduct of Dry Runs of OPLANs (30%)

Target: 6 Dry Runs

Formula:

Rating (%) = (Total no. of dry runs conducted/Target) x 100

WS: Rating x .30

C. Conduct of Security Inspections (25%)

Target = 120 times a month

Formula:

Average = Total no. of security inspections (SI) conducted within 6 months/6

Rating (%) = (Ave. no. of SI conducted per month/Target) x 100

WS = Rating x .25

D. Conduct of Personnel Proficiency Training relative to Security (15%)

N.B. Training/s shall be sponsored by jails, regions, NHQ or other agency and shall be participated by at least 50% of the average strength. Attendance of personnel that is less than the required percentage but attended in various occasions shall be considered one (1) count, if the aggregate participants are equal or 50% of the average strength.

Target: 1

Formula:

Rating (%) = No. of training conducted/Target x 100

WS = Rating x .15

E. Wardens' Initiative to Improve Security (10%)

Target: at least 1 security improvement within the rating period

Formula:

Rating (%) = (No. of security improvement/Target) x 100

WS: Rating x .10

III. DISCIPLINE AND PROGRESSIVE CLEANSING OF PERSONNEL (15%)

Rating (%) = WS of A+B+C+D

WS = Rating x .15

N.B. Perfect score shall be given if actual accomplishments exceed the target

A. Drug Testing of Personnel (30%)

Raters: Operation Division/Directorate for Operations

Target: 100% of personnel

Formula:

Rating (%) = (No. of personnel underwent drug testing/ave. no. of personnel) x 100

WS = Rating x .30

B. Punishment and Removal of Erring Personnel (30%)

Raters: RIPD/DIP

Target: 100%

Formula:

Rating (%) = (Total no. of personnel charged/Total no. of personnel investigated) x 100

WS = Rating x .30

N.B. Perfect score shall be given if no personnel has been investigated

C. Rank Inspection (20%)

Raters: RESJO/NESJO

Target: 6 rank inspections (RI) within the rating period

Formula:

Rating (%) = (Total no. RI conducted/Target) x 100

WS = Rating x .20

D. Personnel Information and Education (20%)

Raters: HRDD/DHRD

Target: 4x a month

Formula:

Ave: = Total no. of PIE conducted within 6 months/6

Rating (%) = (Ave. no. of PIE conducted/Target) x 100

WS = Rating x .20

IV. ANTI-CORRUPTION INITIATIVES (20%)

Rating (%) = WS of A+B+C

WS = Rating x .20

Raters: Operation Division/Directorate for Operations

N.B. Perfect score shall be given if actual accomplishments exceed the target

A. Anti-Red Tape Act Compliance (30%)

Target: 100% compliance (Citizens Charter, Public Assistance and Complaint Desk, Anti-fixer Campaign, No Noon Break, ID System)

Formula;

Point of Allocation: 20 points per measure

Rating (%) = Total points of allocation earned

WS: Rating x .30

B. Transparency Measure (20%)

Formula:

Rating (%) = To be determined by the raters

WS = Rating x .20

C. Service Delivery Performance Evaluation (50%)

Target: 10 Thumbs Up

Formula:

Ave. Thumbs Up = Total no. of Thumbs up/Total no. of Respondents

Rating (%) = (Ave. Thumbs Up/10) x 100

WS = Rating x .50

V. SUSTAINABILITY OF REHABILITATION AND DEVELOPMENT PROGRAMS (10%)

Rating (%) = WS of A+B+C+D+E+F

WS = Rating x .10

Raters: IWDD/DIWD

N.B. Perfect score shall be given if actual accomplishments exceed the target

A. Livelihood Activities (LA) 30%

Target: 30% of the average jail population

Formula:

Rating (%) = {[(Ave. no. of inmates involved in LA/ave. jail pop) x 100]/30} x 100

WS = Rating x .30

B. Skills Trainings (ST) 20%

Target: 30% of the average jail population

Formula:

Rating (%) = {[(Ave. no. of inmates involved in ST/ave. jail pop) x 100]/30} x 100

WS = Rating x .20

C. Education (20%)

Target: 15% of the total inmates eligible for ALS

Formula:

Rating (%) = {[(Ave. no. of inmates enrolled in ALS/Ave. no. of inmates eligible for ALS) x 100)/15} x 100

WS = Rating x .20

D. Religious and Spiritual Activities (10%)

Target: 80% of the average jail population

Formula:

Rating (%) = {[(Ave. no. of participants/ave. jail pop) x 100]/80} x 100

WS = Rating x .10

E. Recreational Activities (10%)

Target: 80%

Formula:

Rating (%) = {[(Ave. no. of participants/ave. jail pop) x 100]/80} x 100

WS = Rating x .10

F. Others (10%)

e.g.,SSS Alkansya and etc.

Rating (%) = To be determined by the raters

WS = Rating x .10

VI. COMMUNITY RELATION SERVICE PARTNERSHIP INITIATIVES AND OTHER PROGRAMS (5%)

Rating (%) = WS of A+B+C+D

WS = Rating x .05

A. Enactment of LGU Resolutions Supporting of Improved Jail Management of the proposed measure/s of the jail facilities (40%)

(e.g.,jail expansion or renovation, construction of new facility, lot donations, provisions of service vehicles, jail operational expenses, prisoners' subsistence allowance and etc.)

Raters: Operations Divisions/Directorate for Operations

Target: 1

Formula:

Rating (%) = (No. of support measure from LGU)/Target x 100

WS = Rating x .40

B. Information Drive on Jail Management and Penology (20%)

Raters: CRSO (Region/NHQ)

Target: 2 activities

Formula:

Rating: (Total no. of info drive conducted/Target) x 100

WS = Rating x .20

C. Anti-Drug Awareness Campaigns (30)

Raters: CRSO (Region/NHQ)

Target: 2 activities

Formula:

Rating (%) = (Total no. of activities conducted/Target) x 100

WS = Rating x .30

D. Clean and Green (10%)

Raters: CRSO (Region/NHQ)

Target: 2 activities

Formula:

Rating (%) = (Total no. of activities conducted/Target) x 100

WS = Rating x .10

FINAL RATING FORMULA

Rating (%) = WS of I+II+III+IV+V+VI

ANNEX B

FINAL REPORT OF RATING

Name of Jail: ___________________________

Name of Warden: _______________________ Region: ___

Criteria	Weight	Weighted Score
Implementation of Operational Programs	30%
Prevention and Preparedness on Jail Incidents	20%
Discipline and Progressive Cleansing of Personnel	15%
Anti-Corruption Initiatives	20%
Sustainability of Rehabilitation & Development Programs	10%
CRS Partnership Programs and other Initiatives	5%
Total	100%

 

Certified by:	Noted by:
Chief, Operations Division	Regional Director

ANNEX C

RATING PER CRITERIA

I. IMPLEMENTATION OF OPERATIONAL PROGRAMS (30%)

PROGRAMS/ACTIVITIES	Equivalent Points	Weight	Rating	Weighted Score
A. Offensive Operations against Illegal Drugs and other Contrabands	12	30.00%

a.1 Conduct of Greyhound Operations	4.80	40.00%
a.2 Drug Testing of Inmates	1.80	15.00%
a.3 Anti-Drug Awareness Campaigns in Jails	3.60	30.00%
a.4 Prevention and Control of Contrabands Campaigns	1.80	15.00%
B. Non-Existence of Kubols	9	30.00%
C. Classification and segregation of Inmates	3	10.00%
D. Decongestion Efforts	6	20.00%
Total	30	90.00%

 

II. PREVENTION AND PREPAREDNESS ON JAIL INCIDENTS (20%)

 

PROGRAMS/ACTIVITIES	Equivalent Points	Weight	Rating	Weighted Score
A. Operational Plans (OPLANs)	4	20.00%
B. Conduct of Dry Runs on OPLANS	6	30.00%
C. Conduct of Security Inspection	5	25.00%
D. Conduct of Personnel Proficiency Training relative to Security	3	15.00%
E. Wardens' Initiatives to Improve Security	2	10.00%
Total	20	100.00%

 

III. DISCIPLINE AND PROGRESSIVE CLEANSING OF PERSONNEL (15%)

 

PROGRAMS/ACTIVITIES	Equivalent Points	Weight	Rating	Weighted Score
A. Drug Testing of Personnel	4.5	30.00%
B. Punishment and Removal of Erring Personnel	4.5	30.00%
C. Rank Inspection	3	20.00%
D. Personnel Information and Education	3	20.00%
Total	15	100.00%

 

IV. ANTI-CORRUPTION INITIATIVES (20%)

 

PROGRAMS/ACTIVITIES	Equivalent Points	Weight	Rating	Weighted Score
A. Anti-Red Tape Act Compliance	6	30.00%

a.1 Citizens Charter	1.20	20.00%
a.2 Public Assistance and Complaint Desk	1.20	20.00%
a.3 Anti-Fixer Campaign	1.20	20.00%
a.4 No Noon Break	1.20	20.00%
a.5 ID System	1.20	20.00%

B. Transparency Measures	4	20.00%
C. Service Delivery Performance Evaluation	10	50.00%
Total	20	100.00%

 

V. SUSTAINABILITY OF REHABILITATION AND DEVELOPMENT PROGRAMS (10%)

 

PROGRAMS/ACTIVITIES	Equivalent Points	Weight	Rating	Weighted Score
A. Livelihood Activities	3	30.00%
B. Skills Training	2	20.00%
C. Education	2	20.00%
D. Religious and Spiritual Activities	1	10.00%
E. Recreational Activities	1	10.00%
F. Others	1	10.00%
Total	10	100.00%

 

VI. CRS Partnership and other Initiatives (5%)

 

PROGRAMS/ACTIVITIES	Equivalent Points	Weight	Rating	Weighted Score
A. Enactment of LGU Resolutions Supporting of Improved Jail Management	2	40.00%
B. Information Drive on Jail Management and Penology	1	20.00%
C. Anti-Drug Awareness Campaigns	1	20.00%
D. Clean and Green	1	20.00%
Total	5	100.00%

 

Certified by:	Noted by:
Chief, Operations Division	Regional Director

ANNEX D

SUMMARY OF RATING PER JAIL

Region:

No.	Name of Jails	Name of Wardens	Final Rating

(According to rank based on final weighted score

 

Certified by:	Noted by:
Chief, Operations Division	Regional Director

ANNEX E

Write-up Format

TITLE OF ACCOMPLISHMENT	SITUATION BEFORE	PRESENT SITUATION	INPUTS	OUTCOME

ANNEX F

Survey Questionnaire