Guidelines in the Processing of PPA Permits during the Enhanced Community Quarantine (ECQ) due to COVID-19 Pandemic

April 7, 2020

PPA MEMORANDUM CIRCULAR NO. 15-20

 

1. Legal Bases

1.1 Republic Act No. 11469 (An Act Declaring the Existence of a National Emergency Arising from the Corona Virus Disease 2019 (COVID-19) Situation and a National Policy in Connection Therewith, and Authorizing the President of the Republic of the Philippines for a Limited Period and Subject to Restrictions, to Exercise Powers Necessary and Proper to Carry Out the Declared National Policy and for Other Purposes)

1.2 Inter-Agency Task Force for the Management of Emerging Infectious Diseases Resolution No. 15, Series of 2020, March 24, 2020 (Resolution Relative to the Management of the Corona Virus Disease 2019 (COVID-19) Situation)

1.3 Memorandum from the Executive Secretary dated 16 March 2020 (Community Quarantine over the Entire Luzon and Further Guidelines for the Management of the Corona Virus Disease 2019 (COVID-19) Situation)

1.4 Anti-Red Tape Authority (ARTA) Advisory No. 01, Series of 2020 (Advisory for the Adoption of Fast-Track Measures during the COVID-19 State of Calamity)

2. Objectives

a. To simplify procedures and documentary requirements in order to speed up processing of PPA permits and applications during ECQ.

b. To ensure that all operators and service providers in the port are authorized to provide or perform port services during ECQ.

c. To minimize disruption in port operations, expedite port business processes and ensure the unhampered flow of essential goods.

3. Coverage

These guidelines shall apply to the following permits and authorities:

3.1 Private Port Applications (Permit to Construct and Certificate of Registration/Permit to Operate)

3.2 Short-Term Lease Contract (Permits to Occupy)

3.3 Accreditation Certificates

3.4 Hold Over Authority (HOA)

3.5 Other Permits Issued by the PMOs

4. Guidelines

4.1 Emergency Approval and Extensions and Approvals

The validity of all permits that expired before March 17, 2020 and will expire during the effectivity of ECQ are deemed extended until June 30, 2020 or until the lifting of the ECQ implementation whichever comes later.

For COR/PTOs that expired and are expiring during the ECQ period, validity of the same are hereby extended until June 30, 2020 or until the lifting of the ECQ, whichever comes later.

All Applications for accreditation received by the PMOs from applicants prior to March 14, 2020 are deemed approved for the purpose of doing business in the ports under PPA's jurisdiction until June 30, 2020 unless extended by PPA. Applications for Permit to Operate (PTO) can be processed for those with pending issuance of Accreditation Certificates.

All HOA to operate CH services that expired/are expiring during the ECQ period are deemed extended until June 30, 2020, unless extended by PPA.

4.2 Electronic Submission

Nothing in these guidelines may prevent an applicant from submitting an application for PTO, Accreditation, COR/PTO, and similar permits for PPA processing and approval using the standard, normal processes prescribed in existing regulations.

All applications including submissions of digital copies of supporting documents through email listed in Annex "A" and other online platforms shall be accepted and considered compliant, subject to post audit and/or verification process.

Applications for Accreditation which have been filed online may be considered for the issuance of PPA PMO Permits and Security Passes and Permittees shall be allowed to provide port services for a period of ninety (90) days or until the lifting of the ECQ, whichever comes first.

All inquiries, follow-ups and updates on the status of Accreditation Permits shall be lodged at the PMOs, where on-line applicants may be directed to the status trail provided in the system.

Only short-term leases shall be processed during the ECQ period.

The Permit-to-Occupy (PTOc) subject to 4th renewal shall be processed at the concerned PMO. However, at the end of the ECQ period, all requests for renewal of PTOc (4th renewal) shall be filed at the concerned PMO and approved by the Head Office.

Approvals shall be issued via email subject to modification, suspension, or cancellation when circumstances so warrant.

4.3 Extension of Permits after ECQ

Upon expiration of extended permits, applications for renewal of said permits shall be given a grace period of 30 days from the effective date of lifting of the ECQ or from the effective date of expiry granted by PPA, without the imposition of surcharge, interest and penalty charges. Thereafter, surcharge, interest and penalty charges shall accrue.

4.4 Suspension or Revocation of Permits/Authorities

PPA reserves the right to cancel suspend and revoke any extended permit or authority provided in this guidelines when circumstances so warrant.

4.5 Payment of Fees

PPA encourages payment of fees through electronic payments and on-line systems of participating banks listed in Annex "B". Manual payments are still acceptable subject to ECQ measures which may result in transaction delays.

Port users may also avail of other payment facilities listed in Annex "C".

5. EFFECTIVITY

This Order takes effect immediately.

(SGD.) JAY DANIEL R. SANTIAGO

General Manager

ANNEX A

 

Email List

PMO

CONTACT PERSON

EMAIL ADDRESS

1	NCR North	Annie Lee F. Manese	[email protected]
2	NCR South	Eligio P. Fortajada	[email protected]
3	Northern Luzon	Marieta G. Odicta	[email protected]
4	Bataan/Aurora	Allan M. Rojo	[email protected]
5	Batangas	Joselito O. Sinocruz	[email protected]
6	Marquez	Francisquiel O. Mancile	[email protected]
7	Mindoro	Elvis R. Medalla	[email protected]
8	Palawan	Elizade M. Ulson	[email protected]
9	Bicol	Ma. Magnolia S. Requejo	[email protected]
10	Masbate	Oliver S. Rodulfo, Jr.	[email protected]
11	Panay/Guimaras	Eduardo P. Goles	[email protected]
12	Negros Occidental/	Loven S. Serran	[email protected]
13	Western Leyte/Biliran	Bernard C. Calledo	[email protected]
14	Negros Oriental/Siquijor	Sarah R. Mijares	[email protected]
15	Bohol	James J. Gantalao	[email protected]
16	Eastern Leyte/Samar	Manuel A. Boholano	[email protected]
17	Misamis Occidental/	Subanrio I. Lim	[email protected]
18	Zamboanga del Norte	Salvador L. Delina	[email protected]
19	Surigao	Froilan U. Caturla	[email protected]
20	Agusan	Mildred J. Padilla	[email protected]
21	Misamis Oriental/	Isidro V. Butaslac, Jr.	[email protected]
22	Socsargen	Cesar M. Dataya	[email protected]
23	Davao	Analee G. Aguila	[email protected]
24	Lanao del Norte/Iligan	Medardo I. Sosobrado	[email protected]
25	Zamboanga	Arcidi S. Jumaani	[email protected]

 

ANNEX B

List of Participating Banks in PPA e-Payment

1. Asia United Bank

2. BPI Direct Banko

3. CTBC Bank

4. Citystate Savings Bank

5. DBP

6. Enterprise Bank

7. Entreprenuer Bank

8. Equicom Savings Bank

9. Land Bank of the Philippines

10. MASS SPECC

11. Malayan Bank

12. Maximum Savings Bank

13. Overseas Filipino Bank

14. PBCom

15. Philippine Business Bank

16. PVB

17. Philtrust Bank

18. Sterling Bank of Asia

19. Sun Savings Bank

20. Tiaong Rural Bank

21. Wealth Bank

ANNEX C

Other Payment Facilites of PPA

1. Bank to bank Payment System

The port customers with Manila Offices may deposit or transfer their payments to the following PPA Head Office centralized collection accounts:

 

Land Bank of the Philippines

Account No.	:	0281-5088-90
Branch	:	South Harbor, Port Area, Manila
Swift Code	:	TLBPPHMM

PVB

Account No.	:	0042-004939-100
Branch	:	PPA Bldg., A. Bonifacio Drive South Harbor Branch, Manila
Swift Code	:	PHVBPHMM

 

The duly validated Bank Deposit Slip or Bank Confirmation Receipt, supported with PPA Bill of Charge, Invoice or Order of Payment, will be sent thru e-mail at [email protected] and will serve as proof of payments of PPA fees for the account of other PMOs.

PPA Official Receipt will be issued upon confirmation that the said deposit/cash transfer was credited to PPA account and will be electronically sent at the e-mail address of the payor.

2. Cash Payment at PPA-Treasury Department (TD)

Mondays to Fridays, 8:00 A.M. to 5:00 P.M.

3. Cash Payment at PMOs NCR South and North

Saturdays and Sundays, 8:00 A.M. to 5 P.M.