Guidelines in Accepting ICT Equipment and Internet Access Services for Classroom Instruction and Administrative Use

March 31, 2009

DEPED ORDER NO. 028-09

GUIDELINES IN ACCEPTING INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) EQUIPMENT AND INTERNET ACCESS SERVICES FOR CLASSROOM INSTRUCTION AND ADMINISTRATIVE USE

 

1. Our schools through the years have been recipients of various Information and Communication Technology equipment/peripherals. To complement/supplement the coverage of the DepED Computerization Program priority should be given to ICT Equipment and Internet Access.

In order to properly manage assistance from different institutions, the following guidelines must be followed:

a. Before accepting any offerings, the school heads are required to coordinate with their respective Regional/Division ICT Coordinating Committee who are tasked to:

1. Coordinate and evaluate local ICT Programs and Projects;

2. Submit proposals to the Technical Service — ICT Unit and ICT Technical Committee for evaluation; and

3. Submit for approval by the ICT Governance Committee.

b. The Regional/Division ICT Coordinating Committee shall confirm that the donor has complied with the configurations endorsed by the following bureaus: aSTAHD

1. For Primary Schools, the Bureau of Elementary Education (BEE) has endorsed the following configuration for multimedia classrooms (Enclosure No. 1):

• Computer Hardware with Open Standard Software — Both Open Source (Edubuntu — Linux) or Proprietary Software (Microsoft Windows) are acceptable

• Internet Connectivity (should be at least a minimum of 384 kbps/per unit)

2. For Secondary Schools, the Bureau of Secondary Education (BSE) has endorsed the following configuration for Computer Laboratories:

• Computer Hardware with Proprietary Software is preferable (if Operating System software will be bought, the PPP-SKU licensing scheme must be used).

• Internet Connectivity (should be at least a minimum of 384 kbps/unit).

c. Furthermore, the Regional/Division ICT Coordinating Committee shall validate if the equipment/internet service set for acceptance conforms to the minimum technical specifications attached herewith (Enclosure No. 2) and ensure that the recipient will be able to fully utilize the said package.

d. After the validation, the Regional/Division ICT Coordinating Committee shall also verify that the recipient school has complied with the following requirements:

1. Available room that could be converted to a multimedia classroom or computer laboratory;

2. Stable supply of electricity; STCDaI

3. Provisions for Security and Air Conditioning of room; and

4. Qualified personnel to handle the equipment.

e. All new equipment should have the following:

1. Warranty

• On-site (Technical Personnel will proceed to where the defective equipment is located)

• Carry-in (defective units will be brought to accredited Service Centers which should be within a 5 kilometer radius)

2. Shipping, delivery and installation for new equipment must be included in the package;

3. All units must conform to the minimum required specifications attached to these Proposed Guidelines; and

4. To assure product quality performance and reliability, preferably branded units from ISO certified manufacturers.

f. For refurbished equipment, the following minimum requirements must be observed:

1. For computer hardware, the processor must be only one (1) generation lower to the present line of computer processors;

2. Replacement parts compatible for these units are still available and easy to find;

3. Operating System software should be installed. The Regional/Division ICT Coordinator will secure from ICTU-Technical Service the official software license Product Key; and

4. Regions/Division Officer delivery and installation up to the school level.

g. In case where the specification for a certain equipment or gadget does not appear in the attachments to this document, the Regional/Division ICT Coordinating Committees are tasked to ask for assistance from the ICT Technical Committee in the DepED Central Office.

h. When all qualified recipients and appropriate specifications have been established, the procurement of ICT equipment and/or Internet Access Service whose funds will course thru DepED Regional and Division Offices may commence in accordance with the provisions of Republic Act No. 9184. DHACES

i. All equipment when delivered and accepted by the recipient schools must be recorded by their respective Regional, Division, School Supply Officers/Property Custodians and Accountants in the Official School Records.

2. The enclosed ICT equipment specifications (Enclosure No. 2) shall be updated annually.

3. Immediate dissemination of and compliance with this Order is directed.

 

(SGD.) JESLI A. LAPUSSecretary

ATTACHMENT

Enclosure No. 1

INFORMATION AND COMMUNICATION TECHNOLOGY (ICT)

CONFIGURATION FOR BASIC EDUCATION

1. Elementary configuration

a. Multimedia Classroom Configuration

1) One (1) Desktop Computer with 3 or 6 shared computing terminals

2) Three (3) Desktop Computers

3) One (1) Interactive Whiteboard

4) One (1) Digital Camera

5) One (1) 29" Flat or 32" LCD Screen Television

6) One (1) DVD Player

7) One (1) LCD Projector

8) One (1) 3-in-1 Inkjet Printer

9) One (1) Projector Screen

10) Internet Connection (minimum of 384 kbps/per unit)

b. ICT-Enabled Teacher-Led Instruction Configuration

1) One (1) Desktop Computer per Grade

2) One (1) Uninterruptible Power Supply (UPS)

3) One (1) LCD Projector

4) One (1) Projector Screen

2. High School configuration (Computer Lab)

1) Eleven (11) Desktop Computer

2) One (1) Wireless Broadband Router

3) One (1) 3-in-1 Inkjet Printer

4) Eleven (11) Uninterruptible Power Supply (UPS)

5) Internet Connection (minimum of 384 kbps/per unit)

Enclosure No. 2

Advisory on

(as of March 18, 2009)

1.	Internet
ITEM No.	Type		Description
	1	Internet Service
		Size of Bandwidth	Minimum of 384 kbps
2.	Workstation
ITEM No.	Type		Description
	1	Desktop Computer	Branded and Brand New
		Microprocessor	2.2Ghz, 2MB L2 cache, 800Mhz FBS
		Motherboard	•	Memory: Two 240-pin DDR SDRAM
				Dual Inline Memory Module and
				supports DDR2 667Mhz DIMM
			•	Audio: On board 2 channel audio
				system
			•	Video: On board graphics subsystem
			•	LAN Support: On board 10/100
				Mbps
			•	Peripheral Interfaces: 6 USB 2.0 (2
				in front and 4 at the back), Two
				Serial ATA interfaces
		Memory	2GB DDR2 667MHz
		Hard Disk	120GB (SATA)
		Optical Drive	DVD-/+RW (SATA)
		Monitor	17" LCD monitor
		Video	Support maximum frame buffer of 256
			MB (Graphics memory is shared with
			system memory)
		Wireless PCI Adapter	802.11g Wireless PCI adapter card
			with speed up to 54Mbps, PnP
			installation, support 64/128 bit WEP
			Encryption and WPA security, with
			patch antenna (third party is acceptable
			only if it is certified that it is official
			brand being used for one year in the
			market by the computer manufacturer
			with corresponding part number)
		Keyboard	At least 104 USB interface
		Mouse	Optical, PS/2 or USB Interface
		Speakers	External Speakers
		Operating System/	•	Windows Home Basic PPP SKU
		Application Software	•	Windows Upgrade Perpetual VL
				Academic Edition
			•	Office Professional 2007 Perpetual
				VL Academic Edition
			•	Pre-installed Microsoft Encarta
				Premium 2008
			•	Pre-installed Anti-Virus Software
				with one year license
		Others	•	ISO 9001 certified
			•	With Recovery CDs or Pre-installed
				Recovery System (Operating
				System, Utility and Drivers)
			•	Manufacturer's Logo/Name must be
				etched/printed/labeled in the
				motherboard
			•	Motherboard, Monitor, Casing,
				Keyboard and Mouse must be of the
				same brand
			•	Suppliers must have an authorized
				service center in every region
				nationwide
		Warranty	3 years parts and labor and onsite service
	2	Laptop Computer	Branded and Brand New
		Microprocessor	2.0Ghz, 2MB L2 cache, 800Mhz FBS
		Motherboard	•	Graphics: Support max frame buffer of
				256mb (Graphics memory is shared w/
				system memory)
			•	Audio: 2 channel audio system
			•	Peripheral Interface: 3 USB 2.0, VGA
				port, RJ45, RJ11, Headphone out, Mic
				in, S-Video, TV out, AC Adapter
			•	LAN Support: 10/100/1000 base T,
				Wi-Fi ready
		Memory	2GB
		Optical Drive	DVD super multidrive
		Hard Disk	160GB 5400rpm
		Display	14.1 wxga
		Pointing Device	Touch pad
		Operating System/	•	Pre-installed Microsoft Vista
		Application Software		downgraded to Microsoft Windows
				XP Professional 32-bit
			•	Pre-installed Anti-Virus Software with
				one year license
		Warranty	3 years service and parts
		Others	•	ISO 9001 certified
			•	With Recovery CDs or Pre-installed
				Recovery System (Operating
				System, Utility and Drivers)
			•	Suppliers must have an authorized
				service center in every region
				nationwide
			•	Open Disk Kit and DepED
				Wallpaper (provided by DepED) will
				be copied and installed by the supplier
			•	With 6-cell battery, carrying case
3.	Printing Devices
ITEM No.	Type		Description
	1	3-in-1 Inkjet Printer	Branded and Brand New
		Up to Resolution	4800(h) x 1200(v)
		Black and Color	yes
		Paper size	A4, A5, A6, B6, Letter, Legal . . .
		Print speed:
		Black Text Memo (A4)	Approx. 20 ppm
		Color Text Memo (A4)	Approx. 14 ppm
		Photo 10x15cm/4x6in	Approx. 60 sec per photo (Draft)
		Copy Technology:
		Black Text Memo (A4)	Approx. 19 cpm (Draft)
		Color Text Memo (A4)	Approx. 14 cpm (Draft)
		Scan Technology:
		Scanner Type	Flatbed
		Scanning Resolution	Up to 600 dpi
		PC Interface	USB 2.0
		Power Voltage	220-240 volts, 50/60Hz
		OS Compatibility	Windows Vista/Windows XP/Mac OS
		Others	All consumable items should be
			commercially available nationwide
		Warranty	2 years service and parts
	2	Laser Printer	Branded and Brand New
		Printing Technology	Monochrome Laser
		Printing Speed	Up to 26ppm
		Processor Speed	400Mhz
		Print Quality	Up to 1200 x 1200 dpi
		Duty Cycle	Up to 15,000
		Interface	USB 2.0
		Others	With low yield toner
		Warranty	2 years service and parts
4.	Multimedia Devices
ITEM No.	Type		Description
	1	LCD Projector	Branded and Brand New
		ANSI Lumens	2000 ANSI Lumens
		Resolution	1024(h) x 768(v)
		Lamp Hrs	3000 hrs
		Video Standards	NTSC, SECAM, PAL, PAL-N, PAL-M,
			NTSC 4.43
		Others	w/ projector mounting kit (ceiling)
		Warranty	2 years service and parts
	2	Digital Camera	Branded and Brand New
		Mega pixels	8
		LCD	2.5"
		Optical zoom lens	4x
		Face Detection	yes
		Self Timer	yes
		Computer Interface	USB 2.0
		File Format	JPEG, AVI, WAVE
		Internal Memory	16MB
		Removable Memory	1GB
		Power Source	Li-Ion Battery
		Others	•	Night Mode
			•	Anti-Blur or steady shot modes for
				moving objects
			•	Automatic and programmed exposure
				modes
			•	Drivers and Manuals
			•	Battery charger
			•	Camera case with strap
			•	Dedicated USB cable
		Warranty	2 years service and parts
	3	Interactive	Branded and Brand New
		Whiteboard
		System Component	•	Board Size 77" diagonal w/ stand
			•	System/Driver and Authoring Software
				for Windows XP
			•	Pen with tray
			•	USB Cable/Cat 5 Cable with USB
				Adaptor
		Features	•	Touch System — write, erase with your
				finger and pen
			•	Save and Record functions
		Others	With (1) day user's training onsite for 3
			teachers per school
		Terms and Conditions	3 years service and parts
	4	32", 42" LCD TV	Branded and Brand New
		Screen Size	32" or 42" Diagonal
		Resolution	1366 x 768p
		Contrast Ratio	1500:1
		Audio	Stereo
		Connectivity	•	AV output
			•	HDMI
			•	S-video
			•	CVBS
			•	PC VGA in
			•	PC Audio in
		W/ NTSC compatibility	NTSC compatibility
		Power Source	220 volts
		Warranty	2 years warranty service and parts
		Others	•	w/ wall mounting kit included
			•	Remote control w/ batteries
			•	Operation Manual
	5	DVD Player	Branded and Brand New
		Playable format	CD, MP3-CD, MP3-DVD, WMA-CD,
			CD-R/RW, Audio CD, JPEG, VCD/SVCD
		Video disc playback	PAL, NTSC
		system
		Sound System	Dolby Digital
		Input/Output	•	Composite Video Output
			•	Analog Audio Output
			•	Coaxial Digital Output
		W/ USB port	Yes
		Power Source	220-240 volts
		Others	•	Remote control, AV cable, Instruction
				Manual, Batteries for remote control
			•	List of accredited nationwide service
				center w/ addresses
		Warranty	2 years service and parts
	6	Document Camera	Branded and Brand New
		Optics	•	Zoom: 8x zoom
			•	Focusing: Advance Auto Exposure
			•	Iris Adjustment: 3 flicker
		Imaging Device	•	Total No. of Pixels: 3 Megapixel
			•	Frame Rate (capture): 24fps
			•	White Balance: Auto/Manual
		Weight	2 kgs.
		Terminals	•	VGA output
			•	Composite Video Output
			•	S-video Output
			•	DVI port
			•	USB port
		RGB Output	System: XGA signal output
		Lighting	Illumination Lamp (two): LED Lamp w/
			laser positioning pointer
		Warranty	2 years warranty service and parts
		Other Features	•	Graphics text enhancement
			•	4 reference point demacrete viewing
				area
			•	PC and Doc Dam Video Switcher
			•	w/ filter mode sections
			•	Support image mirroring and 180 angle
				rotation functions
			•	Stretchable mechanical arm
			•	Built-in memory capture and store up
				to 80 JPEG images
	7	Tele Fax Machines	Branded and Brand New
		Print Engine	Thermal
		LCD Display	Yes
		Input/Output Width	A4
		Automatic Cutter	Yes
		Caller ID	Yes
		Built-in answering	Yes
		machine
		Warranty	2 years warranty service and parts
	8	Scanner	Branded and Brand New
		Scanner Type	Flatbed, Contact Image Sensor (CIS)
		Max Resolution	2400 x 4800 dpi
		Max Document Size	8.5" x 11.7"
		Interface	USB
		OS Compatibility	Windows 2000, Windows XP, Windows
			Vista and Mac OS
		Power Voltage	220-240 volts
		Warranty	1 year service and parts
		Others	•	Driver
			•	Software
			•	USB cable
			•	Power cable (if not USB cable powered)
	9	Projector Screen	Brand New
		Model	Pull-Down
		Size	70" x 70"
		Materials	White Matte
5.	Network Device
ITEM No.	Type		Description
	1	Wireless Broadband	Branded and Brand New
		Router
		Device Type	Access Point Gateway, Router
		Number of Antennas	2
		Network Status Indicators	Activity Status, Link Status
		Network Architecture	Ethernet — 10 Mbps Twisted pair
		Supported	(10BaseT), Ethernet 100
			Mbps Two-pair (100 BaseTX), Wireless
			Ethernet — 11 Mbps IEEE802.11b,
			Wireless Ethernet — 54 Mbps IEEE802.11g
		Speeds Supported	54 Mbps
		Wireless Security Features	PSK, WEP — 128-bit, WEP — 64-bit,
			WPA, WPA2
		Features	Integrated Antenna, Integrated Firewall,
			IPSec, NAT
		Number of Ports	4
		Port types	Ethernet — RJ-45
		Compatibility	Windows Vista
		Warranty	2 years warranty
6.	Backup Device
ITEM No.	Type		Description
	1	Uninterruptible Power	Branded and Brand New
		Supply (UPS)
		Output	•	Output Power capacity:
				300Watts/500VA
			•	Max Configurable Power:
				300Watts/500VA
			•	Nominal Output Voltage: 230V
		Output Connections	(3) NEMA 5-15R (Battery Backup)
		Input	•	Nominal Output Voltage: 230V
			•	Input Frequency: 60Hz
			•	Input Connections: NEMA 5-15P
			•	Cord Length: 1.83 meters
			•	Input Voltage range for main operations:
				180-260V
		Batteries and Runtime	•	Battery Type: Maintenance-free sealed
			•	Lead-Acid battery
			•	Typical recharge time: 24hrs
			•	Typical Backup Time at Half load:
				11.5mins (150watts)
			•	Typical Backup Time at Full load:
				1.3mins (300watts)
		Communication and	•	Control Panel
		Management	•	LED Status display with On-Line:
				On Battery
			•	Audible Alarm
			•	Alarm when on battery: distinctive low
			•	Battery alarm: overload continuous tone
				alarm
		Surge Protection and	Surge energy rating: 180 joules
		Filtering
		Certification	ISO 9001 Certified
		Support	Nationwide Automatic Replacement
		Warranty	2 years