Guidelines Implementing Registration of Fuel Additives Under R.A. Nos. 8479 and 8749

February 1, 2007

DOE DEPARTMENT CIRCULAR NO. DC2007-02-0001

GUIDELINES IMPLEMENTING THE REGISTRATION OF FUEL ADDITIVES UNDER REPUBLIC ACT NOS. 8479 & 8749

Pursuant to Section 12, Chapter III of Republic Act (R.A.) No. 8479 otherwise known as "The Downstream Oil Industry Deregulation Act of 1998", Section 27, Chapter III of R.A. No. 8749 otherwise known as "The Philippine Clean Air Act of 1999" and R.A. No. 6969 otherwise known as "Toxic Substances, Hazardous and Nuclear Waste Control Act of 1990", the Department of Energy hereby adopts the following guidelines for the registration of fuel additives and related products for the compliance, information and guidance of all concerned. SIDEaA

CHAPTER I

General Provisions

SECTION 1. Title. —

This Department Circular shall be known as "Guidelines Implementing the Registration of Fuel Additives", hereafter referred to as the "Guidelines".

SECTION 2. Scope and Coverage. —

These Guidelines shall apply to the registration of fuel additives prior to its manufacture, importation, trade/market and use. Registration shall only cover the additive directly added to fuels such as gasoline, diesel, LPG, bunker, emulsified bunker and other related products for internal and external combustion engines. Marker dyes, colorant and two-stroke (2T) lubricating oils directly mixed into the fuel shall be considered additive and are covered in this registration requirement.

SECTION 3. Definition of Terms. —

For purposes of these Guidelines, the following definitions shall apply:

a. Additive refers to any branded oil-soluble substance, whether organic or inorganic chemical/compound which is not inherent component of petroleum product, added or blended to petroleum fuels in minimal dosage to enhance or alter chemical or physical properties and improve performance/usage of the fuels;

b. Bureau refers to the Oil Industry Management Bureau of the Department of Energy;

c. Certificate of Fuel Additive Registration or CFAR refers to the official document issued by the Department for the permanent registration of an additive after full compliance of the requirements;

d. CAS No. — Chemical Abstract Service Registry Number refers to a unique identifying number adopted by Chemical Abstract Service to number chemicals and to assign them a running number as accepted in the CAS databank;

e. Department or DOE refers to the Department of Energy of the Republic of the Philippines;

f. DENR-EMB refers to the Environmental Management Bureau of the Department of Environment & Natural Resources;

g. Interim Status Permit or ISP refers to a form of clearance which the EMB-DENR may issue prior to notification process for the importation or manufacture of a new chemical in a limited quantity with a fixed validity period;

h. Material Safety Data Sheet (MDSD) refers to detailed informational document prepared by the manufacturer or importer of a hazardous chemical. It describes the physicochemical properties of the product and information on hazard/toxicological information, safety procedures, spills, leaks, storage, handling and regulatory information;

i. Memorandum of Approval or MOAp refers to the technical evaluation on the documentary submissions of applications recommending the approval for the registration of applied fuel additive;

j. Person refers to any entity, whether natural or juridical, who is engaged in any or a combination of activities in the manufacture, market and use of fuel additives in the downstream oil industry;

k. Fuel refers to products used to produce heat, power or illumination by means of combustion, burning or oxidation. Fuel includes gasoline, diesel, LPG, bunker, emulsified fuel and other industrial fuel oils. This also applies to fuel used in internal combustion engine (ICE) in automobiles and stationary power plants;

l. Pre-Manufacturing and Pre-Importation Notification or PMPIN refers to a form of clearance granted by DENR-EMB for the importation and manufacture of chemical pursuant to RA 6969; and

m. Provisional Registration refers to a form of clearance issued by the Bureau with a validity of six (6) months.

CHAPTER II

Registration Requirements

SECTION 4. Entities Required to Apply for Registration. —

Unless otherwise disqualified by law, persons or entities who manufacture, process, repack, re-brand, import, market and use fuel additives shall register the Additive with this Bureau.

SECTION 5. Documentary Requirements. —

a. The prescribed registration form herein attached as Annex 1 shall be accomplished by the applicant and filed and submitted to the Bureau together with the following documentary requirements and information:

1. Material Safety Data Sheet (MSDS) from supplier/source (including Chemical Abstract Service (CAS) number, percent composition of its components physicochemical characteristics, regulatory status, etc.);

2. Product Bulletin/Brochure (including basic purpose/performance benefits, analytical techniques for detection of additive in fuel qualitatively/quantitatively, recommended dosage in fuel; etc.);

3. DENR-EMB Pre-Manufacturing & Pre-Importation Notification (PMPIN) Compliance Certificate;

4. Performance Test results of the Additive Use; and

5. Authenticated copies of other government Permits/Clearances. TSCIEa

b. The following additional requirements shall be submitted for coco methyl ester (CME) and Two-Stroke (2T) lubricating oil types of fuel additives:

1. Laboratory test/performance results conforming to the PNS of the product/additive being applied for registration; and

2. Proposed product packing labeling.

c. Other than the above documents, the Bureau may also require the submission of product information, and other documents as applicable, to further support the application.

d. Only applications with complete submission of the above documentary requirements as checked and determined by the Bureau analyst shall be deemed filed.

e. Application filed by a user for an Additive that has already been registered by another company using same name/brand may only be required to submit item No. 5 of letter (a) and copy of the corresponding Memorandum of Agreement (MOA) between the concerned parties or any agreement authorizing the other party to use the registered Additive, as applicable; provided it is established that the applied additive and the registered one is the same product as to technical components, quality and performance.

f. Application filed for a re-branding of an additive that has already been registered may only submit item No. 5 of letter (a) and copy of the corresponding Memorandum of Agreement (MOA) between the concerned parties or any agreement authorizing the other party to use the registered Additive.

g. For locally manufactured additives which are governed by the PNS including but not limited to CME and Two-Stroke (2T) lubricating oil, the Bureau shall conduct product sampling and plant inspection/verification of operation, process facilities and laboratory capability as a component of review and evaluation process for the application.

h. The Bureau shall prepare a Memorandum of Approval (MOAp) recommending the granting of either of the following:

1. permanent registration of the additive after full compliance by the proponent on the aforementioned documents and other required pertinent information; or

2. provisional registration of the additive for a period of six (6) months for application without the appropriate PMPIN Compliance Certificate or other pertinent technical consideration, provided the applicant completely meets all other documentary requirements.

i. The Bureau shall process the application within eight (8) working days from receipt of complete requirements. cEaTHD

SECTION 6. Issuance and Revocation of Registration Certificate. —

For permanent registration, the Department shall issue a Certificate of Fuel Additive Registration (CFAR) signed by the Department Secretary bearing the name of applicant and fuel additive brand or trade name. On the other hand, issuance of a Provisional Registration to be signed by the Bureau Director may also be granted for application without the appropriate PMPIN Compliance Certificate or other pertinent technical consideration, provided the applicant completely meets all other documentary requirements. The Department through the Bureau/Legal Services may revoke, upon prior notice, the CFAR or Provisional Registration any time upon confirmation of non-compliance to the terms and conditions stipulated in the registration.

SECTION 7. Fees and Charges. —

The application for registration of an additive is subject to payment of applicable fees and charges.

CHAPTER III

Reports and Monitoring

SECTION 8. Submission of Reportorial Requirements. —

Any Person granted with provisional or permanent registrations shall submit the following reportorial requirements, in the format attached hereto as Annexes 2 and 2A as part of the terms and conditions of registration:

a. Quarterly report of importation, production, consumption/sales and inventory of subject additive (Schedule VII-A); and

b. List of distributors, marketers and users of the registered additive. cHTCaI

SECTION 9. Sampling and Quality Monitoring. —

Whenever the Philippine National Standards (PNS) specification is applicable to a registered additive, the Bureau shall conduct regular or on the spot sampling of the additive whether imported or locally manufactured and shall be tested for compliance with the PNS of the product. Bulk plants/terminal/depots/retail outlets shall provide access to the Bureau personnel on the conduct of inspection and sampling even without prior notice.

CHAPTER IV

Final Provisions

SECTION 10. Fines, Penalties & Sanctions. —

Non-registration of fuel additive prior to its use is a violation under Section 12 (Other Prohibited Acts) of R.A. No. 8479 for which the corresponding penalties are imposed under said section. Any Person, including but not limited to the chief operating officer or chief executive of a partnership, corporation or any entity involved, who is found guilty of the said prohibited act shall suffer penalty of imprisonment for two (2) years and a fine ranging from Two hundred fifty thousand pesos (P250,000.00) to Five hundred thousand pesos (P500,000.00).

Violation of Section 27, Chapter 3 of R.A. No. 8749, is provided under Section 47 (Fines and Penalties for Violations of Other Provisions in the Act) of the same Act. For violations of all other provisions in this Act and of the rules and regulations thereof, a fine of not less than Ten thousand (P10,000.00) but not more than One hundred thousand pesos (P100,000.00) or six (6) months to six (6) years imprisonment or both shall be imposed. If the offender is a juridical person, the president, manager, directors, trustees, the pollution control officer or the officials directly in charge of the operations shall suffer the penalty herein provided.

Likewise, the following violations of any Person are subject to fines, penalties and sanctions imposed by the Department through the DOE-Legal Services:

a. Continuous use of expired Provisional Registrations;

b. Refusal of entry of duly authorized DOE staff to conduct inspection and sampling; and

c. Marketing and distribution of off-specs fuel additives.

The Bureau may recommend the closure of plant operation not complying with the PNS applicable to fuel additive.

SECTION 11. Validity. —

Unless revoked for non-compliance with the Guidelines, CFAR granted under this Guidelines shall continue to be valid even without renewal. The validity of existing CFAR and those granted with provisional registrations prior to the issuance of this Guidelines shall be subject to the conditions stipulated therein, as well as compliance with this Guidelines.

SECTION 12. Separability Clause. —

If for any reason, any section or provision of this Circular is declared unconstitutional or invalid, such parts not affected thereby shall remain in full force and effect.

SECTION 13. Effectivity. —

This Guidelines shall take effect immediately upon publication in a newspaper of general circulation.

Issued in Fort Bonifacio, Taguig, Metro Manila this 1st day of February 2007.

(SGD.) RAPHAEL P. M. LOTILLA

Secretary

ANNEX 1

DEPARTMENT OF ENERGY

 

TYPE OF ACTIVITY	:	REGISTRATION OF FUEL ADDITIVES
		(Fuel chemical formulation, Biofuel & 2T Additives)
LEGAL BASIS	:	1)	Section 27 of Republic Act 8749
			(The Philippine Clean Air Act of 1999)
		2)	Section 12 of Republic Act 8479
			(Downstream Oil Industry Deregulation Act of 1998)
		3)	RA 6969 (Toxic Substances, Hazardous, and
			Nuclear Waste Control Act of 1990)
DOCUMENT TO BE ISSUED	:	Certificate of Fuel Additive Registration (CFAR)
FEES	:	Certification Fee — P1,050.00 per additive type
CONTACTS	:	1)	Director, Oil Industry Management Bureau (OIMB)
		2)	Chief, Oil Industry Standard & Monitoring Division (OISMD)
		3)	Section Chief, Product Standards Section (PSS)
			Tel. 8402155/58; 8401401 loc 125; Fax 8402155/87;
			Email address: [email protected]

 

 

REQUIRED SUPPORTING DOCUMENTS

 

	Document	Source
1.	Accomplished DOE-OIMB Registration Form	Applicant
2.	Pre-Manufacturing & Pre-Importation
	Notification (PMPIN) Compliance Certificate	DENR-EMB
3.	Material Safety Data Sheet (MSDS)	Supplier/Manufacturer
	•	Chemical Components/Percent Composition
	•	CAS Registry Number/Physicochemical Properties
	•	Other Regulatory Information
4.	Analytical Technique in Determining additive
	concentration	Applicant/Manufacturer
5.	Purpose of Additive & Recommended Dosage	Applicant/Supplier
6.	Laboratory Test/Analysis vs. PNS (if applicable)	Applicant/Supplier
7.	Product Bulletin/Brochure/Technical Specification	Applicant/Manufacturer
8.	Other documents to support claims/purpose,
	e.g. emission test, engine performance, etc.	Applicant/Supplier
9.	Authenticated Copies of Other Government
	Permits	Applicant
	(SEC/DTI Registrations, Mayor/Business
	Permits, etc.)

 

 

OTHER GOVERNMENT AGENCIES INVOLVED:

Environmental Management Bureau of the Department of Environment & Natural Resources (DENR-EMB)

Chemical and Waste Management Division

Tel. 928-1212/920-2263 Fax 9281215

APPLICATION FOR FUEL ADDITIVE REGISTRATION

Date: ______________

The Director

Dear Director :

In compliance with the provisions of Section 27, Chapter III of RA 8749 otherwise known as the "The Philippine Clean Air Act of 1999" and Section 12, Chapter III of RA 8479 otherwise known as "The Downstream Oil Industry Deregulation Act of 1998", we hereby apply for the registration of fuels and fuel additive prior to its use.

In this connection, we hereby submit the following relevant information:

 

1.	Name of Applicant/Company
	________________________________________________________________
2.	Office Address and Telephone/Fax Nos.
	________________________________________________________________
	________________________________________________________________
3.	Plant address and Telephone/Fax Nos.
	________________________________________________________________
	________________________________________________________________
4.	Name of Company President/General Manager
	________________________________________________________________
5.	Nature of Business of Applicant
	( )	Manufacturer	( )	Processor
	( )	Trader	( )	User
6.	Fuel Additive(s) Brand Applied for
	________________________________________________________________
7.	Type/Description/Use
	________________________________________________________________
	________________________________________________________________
8.	Import Source/Manufacturer/Supplier of Additive(s)
	________________________________________________________________
9.	Packaging: ______________________________________________________
10.	Additive Concentration (Dosage) in the fuel: ___________________________
11.	Plant Site/Warehouse Sketch (Attachment)

 

 

The following are the required supporting documents with pertinent information to support our application:

1. DENR-EMB Pre-Manufacture & Pre-Importation Notification (PMPIN) Compliance Certificate;

2. Material Safety Data Sheet (MSDS) from supplier/source (including chemical abstract service (CAS) number, percent component, physicochemical characteristics, etc.);

3. Product Bulletin/Brochure & Technical Information (complete product identity including description of analytical techniques used to detect and measure the additives in the fuel, recommended range of concentration/dosage limit and purpose on the use of additive in the fuel;

4. Other documents to support claims/purpose, e.g. emission test, engine performance, etc. and,

5. Authenticated copies of other government permits/clearances (e.g. SEC, DTI, Mayor/Business, etc.)

In the event that this registration is granted, we hereby agree to abide by the terms and conditions thereof and all other applicable rules and regulations, including amendments thereto, prescribed for the use of fuel additive.

_________________________

________________________

SUBSCRIBED AND SWORN to before me this _____ day of ____, 200___. Affiant exhibiting to me his/her Community Tax Certificate No. __________ issued at _______________ on _____________________.

_______________

Doc. No. ________; ________; ________; ________.

ANNEX 2

OIMB SCHEDULE VII-A

FUEL CHEMICAL FORMULATION (FCF) ADDITIVE REPORTORIAL REQUIREMENT FORM

Name of Company ___________________ Prepared by ___________________________

Address ___________________________ Date Prepared _________________________

Tel./Fax Nos. ________________________ Email Address _________________________

 

FUEL ADDITIVE INVENTORY
	Product/	Previous Stock	Production	Import Arrivals	Consumption	Sales	Ending Stock	Days
	Brand Name	(liters)	(liters)	(liters)	(liters)	(liters)	(liters)	Supply
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
IMPORTATION PARTICULARS
	Product/	Volume/Quantity/	Unit Cost	Total Cost	Supplier/	Source/	B/L/Arrival	Vessel
	Brand Name	Packing (liters/kg)	FOB/CNF	FOB/CNF	Manufacturer	Country	Date	Name
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
SALES/EXPORTATION PARTICULARS
	Product/	Sales Volume	Unit	Total	Company/	Address of	Date of	Use of
	Brand Name	(liters)	Cost	Cost	Client	Client	Delivery	Additive
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________

 

 

ANNUAL PRODUCTION CAPACITY (maximum) __________ liters per year

 

Please submit to:	Oil Industry Standards & Monitoring Division
	Department of Energy, Telefax No. 840-2155
	Email address: [email protected] or [email protected]

 

 

ANNEX 2A

OIMB SCHEDULE VII-A

CME (BIODIESEL)/2T FUEL ADDITIVE REPORTORIAL REQUIREMENT FORM

Name of Company ___________________ Prepared by ___________________________

Address ___________________________ Date Prepared _________________________

 

Tel./Fax Nos. ________________________ Email Address _________________________

 

FUEL ADDITIVE INVENTORY
	Product/	Previous Stock	Production	Import Arrivals	Consumption	Sales	Ending Stock	Days
	Brand Name	(liters)	(liters)	(liters)	(liters)	(liters)	(liters)	Supply
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
IMPORTATION PARTICULARS
	Product/	Volume/Quantity/	Unit Cost	Total Cost	Supplier/	Source/	B/L/Arrival	Vessel
	Brand Name	Packing (liters/kg)	FOB/CNF	FOB/CNF	Manufacturer	Country	Date	Name
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
SALES/EXPORTATION PARTICULARS
	Product/	Sales Volume	Unit	Total	Company/	Address of	Date of	Use of
	Brand Name	(liters)	Cost	Cost	Client	Client	Delivery	Additive
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________
	___________	___________	___________	___________	___________	___________	___________	___________

 

 

ANNUAL PRODUCTION CAPACITY (maximum) __________ liters per year

 

Please submit to:	Oil Industry Standards & Monitoring Division
	Department of Energy, Telefax No. 840-2155
	Email address: [email protected] or [email protected]