Guidelines for the Early Release of Retirement Pay, Pensions, Gratuities and Other Benefits of Retiring PNP Personnel

April 28, 2014

PNP MEMORANDUM CIRCULAR NO. 014-14

GUIDELINES TO ENSURE THE EARLY RELEASE OF RETIREMENT PAY, PENSIONS, GRATUITIES, AND OTHER BENEFITS OF RETIRING PNP PERSONNEL

1. References:

a. Republic Act No. 10154 dated July 14, 2011, entitled "An Act Requiring All Government Agencies to Ensure the Early Release of the Retirement Pay, Pensions, Gratuities and Other Benefits of Retiring Government Employees";

b. Civil Service Commission Resolution No. 1300237 dated January 30, 2013, entitled "Implementing Rules and Regulations (IRR) of RA 10154" as amended by CSC Resolution No. 1302242 dated October 1, 2013 entitled "Amendments to Implementing Rules and Regulations of RA 10154 Otherwise Known as An Act Requiring All Concerned Government Agencies to Ensure the Early Release of the Retirement Pay, Pensions, Gratuities and Other Benefits of Retiring Government Employees";

c. Department of Budget and Management Budget Circular No. 2013-1 dated April 12, 2013 entitled "Guidelines Prescribing the Documentary Requirements and Procedures in Processing/Payment of Retirement Benefits of Government Employees";

d. Department of the Interior and Local Government Circular No. 2011-07 dated June 3, 2011, entitled "Unified Guidelines in Monitoring Fund Release for Retirement/Pension/Separation Benefits in the Philippine National Police (PNP),Bureau of Fire Protection (BFP) and the Bureau of Jail Management and Penology (BJMP)";

e. NAPOLCOM Resolution No. 2010-202 dated August 5, 2010 entitled "Approving the Activation of the PNP Retirement and Benefits Administration Service";

f. PNP NHQ General Orders No. 09-12 dated August 5, 2010, entitled "Activation of the PNP Retirement and Benefits Administration Service (PRBS)"; and

g. NAPOLCOM Resolution No. 2010-210 dated August 9, 2010, entitled "Approving the Restructuring of the PNP Finance Service (PNPFS)."

2. Rationale:

The thrust of the government is to ensure timely and expeditious release of retirement pay, pensions, gratuities, and other benefits of all retiring employees of the government through RA No. 10154. aHcACT

The PRBS was activated in accordance with Republic Act No. 6975 as a national administrative support unit which serves as a "one-stop-shop" for the concerns of retired PNP personnel and their beneficiaries. Unfortunately, PRBS is still in its way to becoming the ideal "one-stop-shop". Retirees are still required to submit their individual folders with complete documentary requirements to process their retirement claims. An incomplete documentary requirement hampers the processing of retirement claims. This is the main reason why most of the PNP retirees were not able to receive on time their retirement benefits.

For Calendar Year 2013, only 204 or 11% of the 1,853 total numbers of compulsorily retired PNP personnel received their retirement benefits on time. Records show that there are more unfunded retirement benefits of compulsory retirees from CY 2011 to 2013 when the processing was done by PRBS as compared to CY 2001 to 2010 when the processing was done by RPHRDD's or Administrative Officers. For CY 2001 to 2010, a total of 116 Terminal Leave (TL) and 990 Retirement Gratuity (RG) were unfunded while for CY 2011 to 2013, a total of 792 terminal leave and 1,308 retirement gratuity were unfunded.

In order to address the problem, mandatory processing of retirement claims must be returned back to the RPHRDDs or Administrative Officers who have direct jurisdiction over retiring PNP personnel. At least one year prior to the effectivity of retirement of the retiring PNP personnel, RPHRDD/ADMOs will direct the retiring PNP personnel to submit the mandatory documentary requirements for them to process and endorse to PRBS that will attach the mandatory clearances to process their retirement claims.

Integration/linkage of system within concerned offices/units is another way to ensure that the set period for the standard processing is being observed.

3. Purpose:

This Memorandum Circular (MC) provides the guidelines and procedures for the early release of retirement pay, pensions, gratuities and other benefits of retiring PNP personnel. The implementation of this new system aims to reciprocate the selfless and dedicated services rendered by the retirees while they were still in the active service.

4. Definition of Terms:

a. Advice to Debit Account (ADA) — refers to the document which shall serve as a notice to the bank to debit the agency's MDS sub account for payments made for Retirement Gratuity and Terminal Leave (RG/TL) benefits;

b. Board of Survey — refers to the board in PROs/NSUs created to determine the amount of money and property accountabilities of retiring PNP personnel;

c. Certificate of Money/Non-Money Accountability — refers to the document being issued by the Office/Unit of last assignment of the retiring PNP personnel as well as the Directorate for Comptrollership stating the amount of money obligation of the retiring personnel and from where the accountability is to be paid;

d. Certificate of Property/Non-Property Accountability — refers to the document being issued by the Office/Unit of last assignment of the retiring PNP personnel as well as the Directorate for Logistics stating the amount of obligation of the retiring personnel for the payment of property accountability;

e. Department of Budget and Management (DBM) — is an executive body under the Office of the President of the Philippines. It is responsible for the sound and efficient use of government resources for national development and also as an instrument for the meeting of national socio-economic and political development goals;

f. List of Actual Retirees to be Paid (LARP) — is the list of retirees to be paid of either TL or RG prepared by the Directorate for Comptrollership; ACcHIa

g. Land Bank of the Philippines (LBP) — is one of the Government Servicing Banks (GSBs) owned by the Philippine Government. It is officially classified as a "specialized government bank" with a universal banking license;

h. Mandatory Clearances — are clearances to be attached by the PRBS to the retirement benefit claims such as DPRM Clearance, IAS Clearance, DC Clearance and DL Clearance;

i. Notice of Cash Allocation (NCA) — refers to cash authority issued by the DBM to central, regional and provincial offices and operating units to cover the cash requirements of agencies;

j. Retirement Gratuity (RG) — refers to benefits due to an employee or personnel as a result of his retirement from the service subject to existing laws and regulations;

k. Special Allotment Release Order (SARO) — is a specific authority issued to identify agencies to incur obligations not exceeding a given amount during a specific period for the purpose indicated. It shall cover expenditures the release of which is subject to compliance with specific laws or regulations, or is subject to separate approval or clearance by competent authority;

l. Special Budget Request (SBR) — is a request submitted by the agency to the DBM requesting the release of fund for specific purpose. The release of said fund is subject to compliance with specific laws or regulations or is subject to separate approval or clearance by competent authority;

m. Survivor Officer — is the designated personnel who will assist the survivors of posthumously retired/separated PNP personnel to receive their retirement and death benefits; and

n. Terminal Leave (TL) — refers to benefits given based on total number of leave credits accumulated by the retiree from the time he entered the service up to his retirement date subject to existing laws and regulations.

5. General Provisions:

a. Guidelines and Procedures in Processing Retirement Benefits. The pertinent requirements and procedures are as follows:

1) One year prior to the effective date of retirement, RPHRDD/ADMOs shall update the service record as well as the breakdown of leave credits of the retiring PNP personnel to be submitted to the Records Management Division of DPRM (RMD, DPRM).

 RPHRDD/ADMOs shall designate a Police Commissioned Officer (PCO) to assist the retiring personnel in the processing of their claims;

 RPHRDD/ADMOs shall require the retiring PNP personnel to submit the following:

a) Latest Statement of Assets and Liabilities Net Worth (SALN);

b) Four pieces of 2x2 picture;

c) Photocopy of PNP ID;

d) Non-Money Accountability Clearance from last assignment;

e) Non-Property Accountability Clearance from last assignment;

f) Affidavit of Authorization to Deduct authorizing the PNP to deduct the total amount of their accountabilities from their Retirement Benefits (for those with accountabilities); EcHAaS

g) Affidavit of Undertaking of Legal Beneficiaries certifying the list of his/her beneficiaries with supporting documents such as Marriage Contract and Birth Certificates of Children from National Statistics Office; and

h) Affidavit of Undertaking that he/she has no pending criminal investigation or prosecution in relation to R.A. No. 3019 or the Anti-Graft and Corruption Practices Act.

 RPHRDD/ADMOs shall advise retiring personnel with pending cases to avail of Outright or Direct Pension instead of Lump Sum Benefits.

2) Nine months prior to the effective date of retirement of PNP Personnel, the following PNP Offices/Units shall perform the following tasks:

a) DPRM:

a.1 Issue Retirement Order and provide authenticated copies to all concerned Offices/Units;

a.2 Issue Service Record and provide authenticated copies to all concerned Offices/Units;

a.3 Issue Breakdown of Leave Credits and provide authenticated copies to all concerned Offices/Units;

a.4 Issue Commutation of Leave Order and provide authenticated copies to all concerned Offices/Units;

a.5 For Optional Retirement, shall issue Retirement Order whose effectivity shall be every first date of the month for better accounting of retirement benefits; and

a.6 Provide PRBS and concerned PROs/NSUs with the list of PNP personnel with pending administrative cases with status on a monthly basis. 

b) DL:

 The functional Offices/Units of DL such as the Logistics Support Service (LSS),Firearms and Explosives Office (FEO) of Civil Security Group (CSG),Communications and Electronic Service (CES);and concerned Logistic Officers of PROs/NSUs shall submit on a monthly basis to DL in consolidated format the list of PNP personnel with property accountabilities.

b.1 Upon receipt of Retirement Order, shall issue DL Clearance/Certificate of Non-Property Accountability to retiring personnel without property accountabilities and provide authenticated copies to all concerned Offices/Units;

b.2 Issue Certificate of Property Accountabilities to retiring personnel with property accountabilities and provide authenticated copies to all concerned Offices/Units;

b.3 For retiring personnel with property accountabilities, 15 days upon receipt of Retirement Order shall direct the Board of Survey of concerned PROs/NSUs to convene and submit a Resolution within two months to determine the amount of accountabilities and inform same that it can be settled through cash payment or through an Authorization to Deduct; and CDHcaS

b.4 Direct the concerned Board of Survey to recommend to RPHRDD/AdmO of PROs/NSUs to file appropriate administrative, civil and criminal cases against retiring PNP personnel found to be liable and/or those who refuse to acknowledge and/or settle their property accountabilities.

c) DC:

 The functional Offices/Units such as the Finance Service (FS),PNP Provident Fund (PNPPF) and concerned Budget and Fiscal Officers of PROs/NSUs shall submit the list of PNP personnel with money accountabilities to AAS, Management Division of DC.

c.1 Upon receipt of Retirement Order, shall issue DC Clearance/Certificate of Non-Money Accountability to retiring personnel without money accountabilities and provide authenticated copies to concerned Offices/Units; and

c.2 Issue Certificate of Money Accountabilities stating therein the amount of accountabilities to retiring personnel with money accountabilities and provide authenticated copies to all concerned Offices/Units.

d) PROs and NSUs:

d.1 Direct the concerned retiring PNP personnel to submit the complete mandatory documents for TL and RG claims;

d.2 Submit the list of retiring PNP personnel with pending administrative cases to DLOD, DPRM and PRBS. Require the retiring PNP personnel with pending cases to submit the documents for Outright Pension instead of Retirement Gratuity claim;

d.3 Submit the list of retiring PNP personnel with money and property accountabilities to DL and DC;

d.4 Fifteen days upon receipt of Retirement Order, shall direct the Board of Survey to convene and to submit the Resolution within three months the amount of money and/or property accountabilities to DL and/or DC; and

d.5 Upon recommendation of the Board of Survey, shall file appropriate administrative, civil and criminal charges to retiring PNP personnel found to be liable and/or those who refuse to acknowledge and/or settle their property accountabilities.

e) PRBS:

e.1 Upon receipt of Retirement Order, provide the retiring PNP personnel the Letter of Introduction (LOI) to open their PNP ATM Pension Account with the nearest Land Bank of the Philippines (LBP).Further, require the retiring PNP uniformed personnel to conform/allow the LBP to maintain a minimum amount of One Hundred Pesos (Php100.00) to avoid closure of the said account to be used for crediting of their Retirement Benefits and pension; cDSaEH

e.2 Incorporate in the LOI that the retiring PNP personnel conforms/allows the LBP to maintain a minimum amount of One Hundred Pesos (Php100.00) to avoid closure of their ATM Pension Account;

e.3 Require the retiring PNP personnel to report to PRBS or PRBU on the 34th month from retirement date for accounting purposes and to show proof of life to start the crediting of their monthly pension in their PNP ATM Pension Account; and

e.4 Submit to PNPFS on a monthly basis the list of retiring PNP personnel with their corresponding PNP ATM Pension Account (for uniformed personnel) and personal bank account (for NUPs) to credit the Retirement Benefits;

f) Internal Affairs Service:

f.1 Upon receipt of Retirement Order, direct regional satellites and concerned PROs/NSUs to submit the list of PNP personnel with pending cases; and

f.2 Issue IAS Clearance and provide authenticated copies to all concerned Offices/Units.

g) PNP Finance Service:

 Submit on a monthly basis to AAS, Management Division of ODC the list of PNP personnel with outstanding loan balance to Provident Fund and other money accountabilities as their reference to issue Certificate of Non-Money Accountabilities or DC Clearance.

g.1 Upon receipt of Retirement Order, direct regional satellite to submit the list of retiring PNP personnel with money accountabilities; and

g.2 Issue Certificate of Last Payment with amount of accountabilities (if there is any) and provide authenticated copies to all concerned Offices/Units.

3) Six months prior to the effective date of retirement of PNP Personnel, the following PNP Offices/Units shall perform the following tasks:

a) PROs and NSUs:

a.1 Ascertain the completeness, authenticity, accuracy and consistency of data reflected in the submitted documents for TL and RG claims;

a.2 RPHRDD/ADMOs shall attach to the submitted documents the authenticated copies of the following:

a) Appointment/Absorption Order; and

b) Latest Promotion Order.

a.3 Submit the two (2) folders with complete documentary requirements to PRBS or its regional office for processing of TL and RG claims; cTESIa

b) PRBS:

b.1 Stamp in the received copy the date, time, and the name of the person who received the complete documents for processing of retirement benefits;

b.2 Ascertain the completeness, authenticity, accuracy and consistency of data reflected in the submitted documents;

b.3 Attach the other mandatory clearances to the individual TL and RG claims folders;

b.4 Prepare the computation/s of the amount of TL/RG claims and reflect the bank account (PNP ATM Pension Account for uniformed personnel and personal account for NUP) of the retiring PNP personnel;

b.5 Prepare the Disbursement Vouchers (DVs) for TL/RG claims with necessary deduction (for retiring personnel with accountabilities who acknowledges and authorized the PNP to deduct it from retirement benefits) and reflect the bank account (PNP ATM Pension Account for uniformed personnel and personal account for NUP) of the retiring PNP personnel; and

b.6 Prepare separate DVs for each accountability or obligation which shall be deducted from the Retirement Benefits with the corresponding sum total not exceeding the total receivable Retirement Benefits of the retiree. The following shall be the payees in the DVs:

b.6.1 For the Money Accountabilities:

b.6.1.a  The PNP Provident Fund for PNP personnel with obligations to the PNP Provident Fund; and

b.6.1.b  The Bureau of Treasury for retiring PNP personnel with Salary Overpayments

b.6.2 The Bureau of Treasury shall be the payee for Property Accountabilities

4) The retiring PNP Uniformed personnel shall perform the following:

a) 1 year prior to the effectivity date of retirement:

a.1 Turn in any PNP property/equipment and secure a Non-Property Accountability Clearance as well as RSAO/PSAO/MSAO Clearances.

- to be submitted to RPHRDD/Admin Officer or PRBU who will transmit the same to DL; copy furnished PRBS for issuance of DL clearance/Certificate of Non-Property Accountability

a.2 Settle money accountabilities and secure a Non-Money Accountability Clearance.

- to be submitted to RPHRDD/Admin Officer or PRBU who will transmit the same to DC; copy furnished PRBS for issuance of DC clearance/Certificate of Non-Money Accountability

 PNP personnel with money and/or property accountabilities must acknowledge the same. The outstanding money and property accountabilities of PNP personnel shall be determined by the Board of Survey, which shall notify the personnel concerned of its findings regarding his/her liability. It can be settled through cash payment or through an Authorization to Deduct. The latter option requires the concerned personnel to execute a written affidavit authorizing the PNP to deduct the total amount of their accountabilities from their Retirement Benefits. aEcHCD

 The PNP, through the recommendation of the Board of Survey to RPHRDDs/AdmOs, shall file appropriate administrative, civil and criminal cases against retiring PNP personnel found to be liable and those who refuse to acknowledge and/or settle their accountabilities.

a.3 Update Service Record in coordination with RPHRDD/Admin Officer.

- to be submitted to RPHRDD/Admin Officer who will transmit the same to RMD, DPRM

a.4 Update Breakdown of Leave Credits in coordination with RPHRDD/Admin Officer.

- to be submitted to RPHRDD/Admin Officer who will transmit the same to RMD, DPRM

a.5 Ask RPHRDD/Admin Officer to authenticate Promotion Orders.

- to be submitted to RPHRDD/Admin Officer who will transmit the same to RMD, DPRM

 Applicable only to PNP retiring personnel whose Promotion Orders are issued at the PROs. All Promotion Orders issued by DPRM shall be authenticated by RMD, DPRM.

a.6 Submit latest Statement of Assets and Liabilities Net Worth (SALN) to RPHRDD/Admin Officer.

- RPHRDD/Admin Officer will transmit the same to RMD, DPRM

 All retiring personnel are required by law to file their ending SALN as of their last day in government service not later than 30 days after their retirement to be administered by their respective RPHRDD/Admin Officer

a.7 Submit four pieces of 2x2 pictures and authenticated photocopy of PNP ID to RPHRDD/Admin Officer

- RPHRDD/Admin Officer or PRBU will transmit the same to PRBS.

b) Upon receipt of Retirement Order

 Secure the Letter of Introduction from the PRBS/PRBU and submit it to the nearest branch of LBP for opening of PNP ATM Pension Account which will be used for the payment of their Retirement Benefits (TL and RG).Retiring PNP personnel must conform/allow the LBP to maintain a minimum amount of One Hundred Pesos (Php100.00) to avoid closure of their PNP ATM Pension Account. 

b. Guidelines and Procedures in the Payment of Retirement Benefits. The pertinent requirements and procedures are as follows:

1) Not later than 90 days prior to the effective date of retirement of PNP Personnel, the following PNP Offices/Units shall perform the following tasks:

a) DC:

a.1 Submit to DBM the SBR for the release of funds to cover retirement benefits chargeable against the Pension and Gratuity Fund together with the following: CHDaAE

a.1.1 Documents listed in the prescribed Checklist of Documentary Requirements shown as Annex A in this Circular; and

a.1.2 Retirement and Pension Benefits Section of Fiscal Division, ODC shall prepare the List of Actual Retirees to be Paid (LARP) in the format prescribed under Annex B. The LARP shall contain the following information:

• Names of the actual retirees categorized into compulsory or optional;

• Name of Government Servicing Bank (GSB),the Branch, Address and Savings Account Number;

• Position, Title and Item Number of NUP;

• Rank of Uniformed Personnel pursuant to Section 74 of RA 6975: Retirement in the Next Higher Rank;

• Date of birth, original appointment and retirement of concerned PNP personnel;

• Highest Monthly Salary per Notice of Salary Adjustment (NOSA for NUP and Base Pay in the next higher rank for Uniformed Personnel);

• Gross amount of retirement claim, deductions and net amount due;

• TLB based on number of leave credits earned; and

• RGB based on total creditable services and number of gratuity months.

a.2 Upon receipt of the SARO, the Accounting Division of DC shall obligate the amount of retirement benefits approved/released by the DBM. Once obligated, the PNP shall commence the disbursement within thirty (30) days from the actual date of retirement of the PNP retiree.

b) FS:

b.1 Issue only one ADA, equivalent to the total amount per List of Actual Retirees to be Paid (LARP) for Direct Payment of Retirement Benefits. The following procedures shall be observed in issuing the ADA (the format is shown in Annex C);

b.2 For uniformed personnel, prepare individually the ADA using the PNP ATM Pension account of the retiring PNP personnel submitted by PRBS. For NUP, prepare their MDS check; DaTICE

b.3 Authorize the LBP to debit the Special MDS Account using the ADA. The ADA shall be co-signed by TDC and D, FS;

b.4 Deduct the retiree's outstanding accountabilities with government institutions from his/her TL/RG benefits covered by SARO/NCA upon authorization from the concerned PNP retiree and prepare the corresponding MDS check as payment;

b.5 Issue Official Receipt as the payment to the outstanding accountabilities and forward the same to PRBS to be given to concerned retiring PNP personnel; and

b.6 Submit to PRBS copy furnished DC and DL the Report of Payment of Retirement Benefits in a monthly basis which reflects the list of PNP retiring personnel including the date of crediting of their Retirement Benefits to their PNP ATM Pension Account as well as the deductions made for those with accountabilities.

c) PRBS:

 Upon receipt from FS of Report of Payment of Retirement Benefits as well as Official Receipt (OR) as payment for the outstanding accountabilities with government institutions, PRBS will forward the said OR and inform the concerned retiring personnel that his/her Retirement Benefits are already credited to his/her PNP ATM Pension account.

c. Guidelines and Procedures in the Payment of Pension. The pertinent requirements and procedures are as follows:

The disbursement function of Pension and Gratuity Division of PRBS shall cease to operate and shall be transferred to the Pension and Gratuity Section of FS (PGSFS).

The existing Pension Data Management System (PDMS),being operated by ITMS, shall be transferred to PGSFS. PRBS shall submit the list of pensioners as well as the Change Status Report of pensioners to PGSFS. The PGSFS will then prepare the data of PNP and INP pensioners for the crediting of their monthly pension.

PGSFS shall be responsible for the submission to LBP of the compact disc with the Master List of Pensioners for crediting of pension as well as the preparation of Funding Warrant and Advice in coordination with the Checking Section of FS.

1) Procedures:

a) On the 34th month from retirement date, the retired PNP personnel must report to PRBS or its regional office to show proof of life and accounting through Biometric System;

b) PRBS shall effect the start of crediting of the pension on the 37th month from retirement date to include the odd pension per day; and

c) In the event that the retired PNP personnel died before the lapse of the lump sum period, PRBS shall request the LBP to close the ATM Pension account of the retiree and require the beneficiaries to submit the documentary requirements to open their PNP ATM Pension account for the transfer of pension pursuant to NAPOLCOM BOR No. 8. TcHCIS

6. Specific Provisions:

a. DICTM shall design a system similar to e-payslip where a retiring PNP personnel can inquire as to the progress of the processing of his retirement benefit with the use of PNP issued username and password on the system;

b. Integration/linkages of systems of DPRM, DL, DC, PRBS and FS to ensure that the set period for the standard processing of retirement claims is being observed. Flow of processing per Retirement Benefit voucher is as follows:

 

Steps	Office/Unit	Function	No. of Days
1	PRBS	Consolidation of complete documents and	7
		preparation of DV and computation sheet
2	Accounting	Check entitlement, computation, deduction	3
	Division, ODC	and completeness of requirements
3	Management	Pre-audit	3
	Division, ODC
4	RPBS, Fiscal	Batching and preparation of Fund Request to	10
	Division, ODC	DBM thru DILG
5	DILG	Endorses to DBM	3
6	DBM	Approval and Fund Release	10-20
7	DILG	Endorses to PNP the availability of fund as	3
		approved and released by DBM
8	RPBS, FD, ODC	Preparation of NFA and processing of DVs	3
9	NFA Section,	Charging of NCA	3
	Budget Division;
	ODC
10	AD, DC	Issuance of Journal Entry Voucher (JEV)	3
11	Checking	Preparation of Advice to Debit Account (ADA)	3
	Section, FS
12	TDC	Approval and signing of ADA	1
13	D, FS	Approval and signing of ADA	1
14	Checking	Submits ADA to LBP for crediting to retirees	1-3
	Section, FS	PNP ATM Pension Account

 

c. For those who opted to avail of the lump sum benefits or 36 months Retirement Gratuity, the expiration date of their PNP Retirement ID shall be at the 34th month after the effectivity of the retirement date. The retired PNP personnel must apply for renewal of his/her PNP Retirement ID and must report to PRBS or its regional office for accounting purposes and to ensure proof of life before the automatic start of crediting of the monthly pension;

d. The PNP Retirement ID of those who opted to avail of the Lump Sum or 36 months Retirement Gratuity Benefits shall be different from the regular pensioners to immediately distinguish them. Reminder of date for renewal must be printed at the back of the PNP Retirement ID;

e. The PNP Retirement ID for Non-Uniformed Personnel (NUP) shall be issued to retired NUPs. Its features shall also be different from the PNP Uniformed Retirement ID to immediately distinguish them;

f. Retirees who opted to receive Outright/Direct pension must personally report to PRBS/PRBU for accounting to ensure proof of life. It shall be done every semester (January and July) of every year through Biometric System;

g. For posthumously retired/separated PNP personnel, RPHRDDs/ADMOs shall designate a Survivor Officer to facilitate the immediate release of the death benefits and other claims;

h. In the event that the retiring PNP personnel dies after the SARO/NCA has been issued and his claim for payment of TL/RG benefits is still being processed, the payment of the retirement benefits shall be given to his heirs. The payment of the same shall be honored by LBP provided the following documents are submitted:

1) Copy of the Death Certificate of the PNP retiree; and

2) Copy of the Decree of Entitlement or Decision of Adjudication Board identifying the legal heirs of the deceased for PNP Uniformed Personnel. The legal heirs identified in the document shall be the only payees to be honored by the LBP. ASTIED

i. In case of change/correction of names of retirees due to typographical errors,the following procedures provided under C.L. Nos. 2001-14 and 2002-17 are reiterated:

1) Upon certification made by D, PRBS as to the identity of a PNP retiree, and upon favorable recommendation by TDPRM, the Chief, PNP, or his duly authorized representative, shall approve any correction of names in the list of retirees; and

2) Approved corrections shall then be relayed through an official letter to the LBP to be signed by TDC and D, FS in the ADA form.

7. Penal Provision:

Heads of PNP Offices/Units concerned as well as personnel in-charge in the processing of retirement benefits, pension and other benefits shall be responsible for the observance of these guidelines and procedures. Any violation/s hereof shall be dealt with accordingly.

8. Separability Clause:

Any provision of this MC which is found to be inconsistent with the organic law and its amended implementing rules and regulations shall not invalidate the other provisions of this Memorandum Circular.

9. Repealing Clause:

All provisions of existing circulars and other issuances inconsistent with this Memorandum Circular are hereby rescinded/repealed and/or modified accordingly.

10. Effectivity:

This MC shall take effect after 15 days from filing of a copy hereof at the University of the Philippines Law Center in consonance with Section 4 of Chapter 2, Book VII of Executive Order No. 292, otherwise known as "The Revised Administrative Code of 1987", as amended.

 

(SGD.) ALAN LA MADRID PURISIMAPolice Director General

ANNEX A

 

Checklist of Documentary Requirements to Support Request for Release of Funds

 

ANNEX B

 

List of Actual Retirees to be Paid

 

ANNEX C

 

Advice/Authority to Debit Account