Guidelines for Implementing the Refund of RFID Fees Collected
LTO Memorandum Circular No. VPT-2010-1393 outlines the procedures for refunding Radio Frequency Identification (RFID) fees collected from motor vehicle registrants between November 2009 and February 2010. Refunds must be claimed within six months at the district office where payment was made, and registrants must provide specific documents, including a completed refund request form and proof of payment. The memorandum details responsibilities for the Central and Regional Offices in managing fund transfers and cash advances for refunds, as well as the documentation required by district offices to process refunds. Any unclaimed fees will revert to the National Treasury, and the circular is effective fifteen days post-publication.
Quick Answers
- What is Guidelines for Implementing the Refund of RFID Fees Collected about?
- LTO Memorandum Circular No. VPT-2010-1393 outlines the procedures for refunding Radio Frequency Identification (RFID) fees collected from motor vehicle registrants between November 2009 and February 2010. Refunds must be claimed within six months at the district office where payment was made, and registrants must provide specific documents, including a completed refund request form and proof of payment. The memorandum details responsibilities for the Central and Regional Offices in managing fund transfers and cash advances for refunds, as well as the documentation required by district offices to process refunds. Any unclaimed fees will revert to the National Treasury, and the circular is effective fifteen days post-publication.
- What type of law is LTO Memorandum Circular No. VPT-2010-1393?
- Guidelines for Implementing the Refund of RFID Fees Collected (LTO Memorandum Circular No. VPT-2010-1393) is a Philippine Other Rules and Procedures enacted by the Congress of the Philippines.
- When was Guidelines for Implementing the Refund of RFID Fees Collected enacted?
- Guidelines for Implementing the Refund of RFID Fees Collected (LTO Memorandum Circular No. VPT-2010-1393) was enacted on Sep 13, 2010.
- What is the citation for Guidelines for Implementing the Refund of RFID Fees Collected?
- Guidelines for Implementing the Refund of RFID Fees Collected, LTO Memorandum Circular No. VPT-2010-1393, Sep 13, 2010 (Philippines)
Law Information
- Reference Number
- LTO Memorandum Circular No. VPT-2010-1393
- Date Enacted
- Category
- Other Rules and Procedures
- Subcategory
- Motor Vehicles
- Jurisdiction
- Philippines
- Enacting Body
- Congress of the Philippines
Full Law Text
September 13, 2010
LTO MEMORANDUM CIRCULAR NO. VPT-2010-1393
| TO | : | All Regional Directors, Assistant Regional Directors, Chief, District Office, Finance Officers, Accountants, and Other Personnel Concerned |
| SUBJECT | : | Guidelines for Implementing the Refund of RFID Fees Collected |
1.0 Purpose
This Memorandum Circular is issued to provide the rules and procedures for the efficient refund of Radio Frequency Identification (RFID) fees collected from the motor vehicle (MV) registrants pursuant to the memorandum approved by the Department of Transportation and Communications (DOTC) Secretary dated July 20, 2010.
2.0 Coverage
These Rules shall cover all motor vehicle registrants nationwide who paid the RFID fee from November 2009 to February 2010. The refund of the RFID can only be claimed in the district office where it was collected within a six-month period from the time of the effectivity of the refund.
3.0 Operational Procedures
3.1 Responsibilities of the Central & Regional Offices
3.1.1 The LTO-Central Office (CO) shall withdraw the total amount of RFID fees which was deposited to the escrow account. The total amount withdrawn shall be deposited to a new trust account, through Debit Advice as agreed upon by LTO and Stradcom.
3.1.2 Stradcom shall provide a master list of the MV registrants who paid the RFID fees validated by the Chief, District Office to the Regional Finance Division, for consolidation.
3.1.3 The Regional Office (RO) shall request the transfer of funds equivalent to the total amount collected which shall be supported by the master list of the registrants/payees, and the Journal Entry Vouchers (JEVs) taking up the transfer of RFID collections and deposits. SDAaTC
3.1.4 The LTO-CO shall grant cash advance to the Regional Offices through the Regional Directors (RD) to be deposited to a new trust account. The RO then grants cash advance in accordance with existing accounting and auditing rules and regulations to the Chief, District Office who shall be responsible in the refund of the RFID fees. The amount of cash advance to be granted shall be determined by the RO based on the total RFID fees collected by the DO.
3.1.5 The RD may submit partial liquidation of the cash advance granted by the CO based on the liquidation reports submitted by the DOs. Full liquidation must be made within sixty (60) days after the six-month period allowed for claiming refund.
3.2 Responsibilities of District Offices
3.2.1 The Chief, District Office shall refund the RFID fees to the MV registrants upon submission of the following documents:
3.2.1.1 Filled up RFID Refund Request form (RRR) in duplicate copies
3.2.1.2 Original and photocopy of Official Receipt (OR) showing the RFID payment
3.2.1.3 Photocopy of valid ID of the registrant or his authorized representative
3.2.1.4 Authorized from the MV registrant, if applicable
3.2.2 The Chief, District Office stamps "RFID REFUNDED" on the original OR as proof that payment has been made.
3.2.3 The MV registrant shall sign the master list & receipt portion of the RRR to acknowledge receipt of payment of the RFID refund.
3.2.4 The Chief, District Office shall submit liquidation report to the RO supported by a summary of payment, master list duly received by the MV registrants or authorized representative and the approved RRR.
The Chief, District Office may opt to submit a full or partial liquidation of their cash advances. Partial liquidation shall be allowed once the amount disbursed reached 75% of the cash advance granted. The RO shall then released another cash advance corresponding to the remaining balance of the total RFID fees collected by the concerned DO. cHSIDa
The regional accountant shall record the receipt and liquidation of the cash advance using the accounting entries presented below.
3.2.5 The Stradcom shall assign a personnel to assist the Chief, District Office in the preparation of documents for refund of the RFID.
4.0 Accounting Entries
4.1 Accounting entries to be prepared by CO:
Upon transfer of RFID fees from escrow account to the new trust account:
Escrow Account
439 Other Payables
111 Cash in Bank
RFID Account
111 Cash in Bank — RFID
439 Other Payables — RFID
Upon granting of cash advance to the ROs:
142 Due from Regional Offices — RFID
111 Cash in Bank — IT Fee
Upon liquidation by ROs:
439 Other payables — RFID
142 Due from Regional Offices
4.2 Accounting entries to be prepared by ROs:
Upon receipt of cash advances from CO:
111 Cash in Bank — RFID
421 Due to Central Office — RFID
Upon granting of cash advances to DO through disbursement vouchers:
103 Cash Disbursing Officer — RFID
111 Cash in Bank — RFID
Upon liquidation by DOs:
439 Other Payables — RFID aAcDSC
103 Cash Disbursing Officer — RFID
Upon liquidation by ROs:
421 Due to Central Office — RFID
439 Other Payables — RFID
Any unclaimed RFID fees shall be forfeited in favor of the government and shall be automatically reverted to the National Treasury.
The Regional Directors, the Chiefs of the District Offices and other personnel concerned shall ensure the proper implementation of this Memorandum Circular.
5.0 Effectivity
This Memorandum Circular shall take effect fifteen (15) days after the publication from three (3) newspapers of general circulation.
(SGD.) VIRGINIA P. TORRESAssistant Secretary
Published in The Philippine Star on September 17, 2010.
Cite This Law
Guidelines for Implementing the Refund of RFID Fees Collected, LTO Memorandum Circular No. VPT-2010-1393, Sep 13, 2010 (Philippines)
Guidelines for Implementing the Refund of RFID Fees Collected, LTO Memorandum Circular No. VPT-2010-1393 (Phil. 2010)
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