Entries in the Logbook of Attendance
OCA Circular No. 10-12, issued on February 6, 2012, mandates all judges and court personnel of the 1st and 2nd level courts in the Philippines to adhere to proper procedures for logging attendance. Following a resolution regarding a case of falsified attendance records, the circular emphasizes the importance of recording arrival times in chronological order in the logbook of attendance. It reaffirms compliance with Administrative Circular No. 38-2004, which outlines acceptable methods for recording office attendance, such as bundy clocks and daily time records. All court officials and employees must ensure accuracy and timeliness in their attendance records to maintain judicial integrity.
February 6, 2012
OCA CIRCULAR NO. 10-12
| TO | : | All Judges and Court Personnel of the 1st and 2nd Level Courts |
| SUBJECT | : | Entries in the Logbook of Attendance |
In the Resolution dated 21 November 2011 in A.M. No. P-11-3015 [formerly A.M. No. 09-2-49-RTC] (Falsification of the Daily Time Record of Charlie A. Regilme, Legal Researcher II, Regional Trial Court, Branch 21, Manila), the First Division of the Court resolved, among others, to DIRECT the Office of the Court Administrator to ISSUE a circular regarding the entries in the logbook of attendance that the personnel should enter their arrival in the office in the order of time of arrival. CIETDc
Accordingly, all officials and personnel of the lower courts are hereby REMINDED to strictly observe the pertinent provision of Administrative Circular No. 38-2004 dated 20 August 2004 (Prescribing Uniform Rules in Recording the Office Attendance of all Officials and Employees of the Judiciary), to wit:
"I. Recording of Office Attendance
A. Modes of Recording Office Attendance
The daily office attendance in all courts and offices in the Judiciary shall be recorded through the bundy clock, the chronolog time recorder machine (CTRM), the daily time record (DTR or Form 48), the certification of service (CS), or such other modes of recording as may be prescribed by this Court.Regardless of the method of recording office attendance used by each official and employee, all offices shall maintain a logbook of attendance where all officials and employees must log in chronologically by signing and indicating thereon their time of arrival at and departure from the office". (emphasis supplied)
(SGD.) JOSE MIDAS P. MARQUEZCourt Administrator