DOH Freedom of Information Manual

November 25, 2016

DOH FREEDOM OF INFORMATION MANUAL

(as of November 25, 2016)

SECTION 1. Overview. —

1. Purpose: The purpose of this FOI Manual (Manual) is to provide the process to guide and assist the Department of Health Bureaus, Regional Offices and Services, and selected DOH attached agencies (DOH), in dealing with requests of information received under Executive Order (E.O.) No. 2 on Freedom of Information (FOI). (Annex "B")

2. Structure of the Manual: This Manual shall set out the rules and procedures to be followed by the DOH when a request for access to information is received. The Secretary of Health is responsible for all actions carried out under this Manual and may delegate this responsibility. The Secretary of Health may delegate a specific officer to act as the Decision Maker (DM), who shall have overall responsibility for the initial decision on FOI requests, (i.e., to decide whether to release all the records, partially release the records or deny access).

3. Coverage of the Manual: The Manual shall cover all requests for information directed to all DOH Bureaus, Regional Offices and Services, and selected attached agencies such as the National Nutrition Council (NNC), Philippine National AIDS Council (PNAC) and the Philippine Institute for Traditional and Alternative Health Care (PITHAC) collectively referred to as "DOH".

4. FOI Receiving Officer: There shall be an FOI Receiving Officer (FRO) designated at the all DOH Regional Offices and Services, and selected attached agencies. The Administrative Officers (or their counterpart) shall be designated as FRO.

The functions of the FRO shall include receiving on behalf of the DOH all requests for information and forward the same to the appropriate office who has custody of the records (Data Custodian); monitor all FOI requests and appeals; provide assistance to the FOI Decision Maker; provide assistance and support to the public and staff with regard to FOI; compile statistical information as required; and, conduct initial evaluation of the request and advise the requesting party whether the request will be forwarded to the FOI Decision Maker for further evaluation, or deny the request based on:

a. That the form is incomplete; or

b. That the information is already disclosed in the DOH's Official Website, foi.gov.ph, or at data.gov.ph.

5. Data Custodian: The office who has custody of the records requested shall process the FOI request and forward the requested records to the FOI Decision Maker with appropriate recommendation for approval, partial approval or denial of request. Data Custodians are the Heads of DOH Bureaus, Regional Offices and Services and selected attached agencies who shall act as a recommendatory body to the FOI Decision Makers.

6. FOI Decision Maker: There shall be FOI Decision Makers (FDM), designated by the Secretary of Health, who shall conduct evaluation of the request for information and has the authority to grant the request, or deny it based on the following:

a. the DOH does not have the information requested;

b. the information requested contains sensitive personal information protected by the Data Privacy Act of 2012;

c. the information requested falls under the list of exceptions to FOI; or

d. the request is an unreasonable subsequent identical or substantially similar request from the same requesting party whose request has already been previously granted or denied by the DOH.

e. The purpose for the request of information is contrary to existing laws and/or policies.

There shall be an FDM to decide on Program and Policy-related FOI Requests, and an FDM to decide on Administrative, Financial and Legal-related FOI Requests.

7. Central Appeals and Review Committee: There shall be a central appeals and review committee composed of at least three (3) officials with a rank not lower than a Director or its equivalent, designated by the Secretary of Health to review and analyze the grant or denial of request of information. The Committee shall also provide expert advice to the Secretary of Health on the denial of such request.

8. Approval and Denial of Request to Information: The Decision Maker shall approve or deny all request of information. In case where the Decision Maker is on official leave, the Secretary of Health may delegate such authority to his Chief of Staff or any Officer not below the rank of a Director.

SECTION 2. Definition of Terms. —

CONSULTATION. When a government office locates a record that contains information of interest to another office, it will ask for the views of that other agency on the disclosability of the records before any final determination is made. This process is called a "consultation."

data.gov.ph. The Open Data website that serves as the government's comprehensive portal for all public government data that is searchable, understandable, and accessible.

eFOI.gov.ph. The website that serves as the government's comprehensive FOI website for all information on the FOI. Among many other features, eFOI.gov.ph provides a central resource for the public to understand the FOI, to locate records that are already available online, and to learn how to make a request for information that is not yet publicly available. eFOI.gov.ph also promotes agency accountability for the administration of the FOI by graphically displaying the detailed statistics contained in Annual FOI Reports, so that they can be compared by agency and over time.

EXCEPTIONS. Information that should not be released and disclosed in response to a FOI request because they are protected by the Constitution, laws or jurisprudence.

FREEDOM OF INFORMATION (FOI). The Executive Branch recognizes the right of the people to information on matters of public concern, and adopts and implements a policy of full public disclosure of all its transactions involving public interest, subject to the procedures and limitations provided in Executive Order No. 2. This right is indispensable to the exercise of the right of the people and their organizations to effective and reasonable participation at all levels of social, political and economic decision-making.

FOI CONTACT. The name, address and phone number at each government office where you can make a FOI request.

FOI REQUEST. A written request submitted to a government office personally or by email asking for records on any topic. A FOI request can generally be made by any Filipino to any government office.

FOI RECEIVING OFFICE. The primary contact at each agency where the requesting party can call and ask questions about the FOI process or the pending FOI request.

FREQUENTLY REQUESTED INFORMATION. Information released in response to a FOI request that the agency determines have become or are likely to become the subject of subsequent requests for substantially the same records.

FULL DENIAL. When the DOH or any of its office, bureau or agency cannot release any records in response to a FOI request, because, for example, the requested information is exempt from disclosure in its entirety or no records responsive to the request could be located.

FULL GRANT. When a government office is able to disclose all records in full in response to a FOI request. aDSIHc

INFORMATION. Shall mean any records, documents, papers, reports, letters, contracts, minutes and transcripts of official meetings, maps, books, photographs, data, research materials, films, sound and video recording, magnetic or other tapes, electronic data, computer stored data, any other like or similar data or materials recorded, stored or archived in whatever format, whether offline or online, which are made, received, or kept in or under the control and custody of any government office pursuant to law, executive order, and rules and regulations or in connection with the performance or transaction of official business by any government office.

INFORMATION FOR DISCLOSURE. Information promoting the awareness and understanding of policies, programs, activities, rules or revisions affecting the public, government agencies, and the community and economy. It also includes information encouraging familiarity with the general operations, thrusts, and programs of the government. In line with the concept of proactive disclosure and open data, these types of information can already be posted to government websites, such as data.gov.ph, without need for written requests from the public.

MULTI-TRACK PROCESSING. A system that divides incoming FOI requests according to their complexity so that simple requests requiring relatively minimal review are placed in one processing track and more complex requests are placed in one or more other tracks. Requests granted expedited processing are placed in yet another track. Requests in each track are processed on a first in/first out basis.

OFFICIAL RECORD/S. Shall refer to information produced or received by a public officer or employee, or by a government office in an official capacity or pursuant to a public function or duty.

OPEN DATA. Refers to publicly available data structured in a way that enables the data to be fully discoverable and usable by end users.

PARTIAL GRANT/PARTIAL DENIAL. When a government office is able to disclose portions of the records in response to a FOI request, but must deny other portions of the request.

PENDING REQUEST OR PENDING APPEAL. An FOI request or administrative appeal for which a government office has not yet taken final action in all respects. It captures anything that is open at a given time including requests that are well within the statutory response time.

PERFECTED REQUEST. A FOI request, which reasonably describes the records, sought and is made in accordance with the government office's regulations.

PERSONAL INFORMATION. Shall refer to any information, whether recorded in a material form or not, from which the identity of an individual is apparent or can be reasonably and directly ascertained by the entity holding the information, or when put together with other information would directly and certainly identify an individual.

PROACTIVE DISCLOSURE. Information made publicly available by government agencies without waiting for a specific FOI request. Government agencies now post on their websites a vast amount of material concerning their functions and mission.

PROCESSED REQUEST OR PROCESSED APPEAL. The number of requests or appeals where the agency has completed its work and sent a final response to the requester.

PUBLIC RECORDS. Shall include information required by laws, executive orders, rules, or regulations to be entered, kept, and made publicly available by a government office.

RECEIVED REQUEST OR RECEIVED APPEAL. An FOI request or administrative appeal that an agency has received within a fiscal year.

REFERRAL. When a government office locates a record that originated with, or is of otherwise primary interest to another agency, it will forward that record to the other agency to process the record and to provide the final determination directly to the requester. This process is called a "referral."

SENSITIVE PERSONAL INFORMATION. As defined in the Data Privacy Act of 2012, shall refer to personal information:

(1) About an individual race, ethnic origin, marital status, age, color, and religious philosophical or political affiliations;

(2) About an individual health, education, genetic or sexual life of a person, or to any proceedings for any offense committed or alleged to have committed by such person, the disposal of such proceedings or the sentence of any court in such proceedings;

(3) Issued by government agencies peculiar to an individual which includes, but not limited to, social security numbers, previous or current health records, licenses or its denials, suspension or revocation, and tax returns; and

(4) Specifically established by an executive order or an act of Congress to be kept classified.

SIMPLE REQUEST. A FOI request that an agency anticipates will involve a small volume of material or which will be able to be processed relatively quickly.

SECTION 3. Promotion of Openness in Government. —

1. Duty to Publish Information. The DOH shall regularly publish, print and disseminate at no cost to the public and in an accessible form, in conjunction with Republic Act 9485, or the Anti-Red Tape Act of 2007, and through their website, timely, true, accurate and updated key information including, but not limited to:

a. A description of its mandate, structure, powers, functions, duties and decision-making processes;

b. A description of the frontline services it delivers and the procedure and length of time by which they may be availed of;

c. The names of its key officials, their powers, functions and responsibilities, and their profiles and curriculum vitae;

d. Work programs, development plans, investment plans, projects, performance targets and accomplishments, and budgets, revenue allotments and expenditures;

e. Important rules and regulations, orders or decisions;

f. Current and important database and statistics that it generates;

g. Bidding processes and requirements; and

h. Mechanisms or procedures by which the public may participate in or otherwise influence the formulation of policy or the exercise of its powers.

2. Accessibility of Language and Form. The DOH shall endeavor to translate key information into major Filipino languages and present them in popular form and means.

3. Keeping of Records. The DOH shall create and/or maintain in appropriate formats, accurate and reasonably complete documentation or records, policies, transactions, decisions, resolutions, enactments, actions, procedures, operations, activities, communications and documents received or filed with them and the data generated or collected.

SECTION 4. Protection of Privacy. —

While providing for access to information, the DOH shall afford full protection to a person's right to privacy, as follows:

a. The DOH shall ensure that personal information, particularly sensitive personal information, in its custody or under its control is disclosed only as permitted by existing laws;

b. The DOH shall protect personal information in its custody or under its control by making reasonable security arrangements against unauthorized access, leaks or premature disclosure;

c. The FRO, FDM, or any employee or official who has access, whether authorized or unauthorized, to personal information in the custody of the DOH, shall not disclose that information except as authorized by existing laws.

SECTION 5. Standard Procedure. —

(See Annex F for flowchart)

1. Receipt of Request for Information.

1.1 The FOI Receiving Officer (FRO) shall receive the request for information from the requesting party and check compliance of the following requirements:

• The request must be in writing;

• The request shall state the name and contact information of the requesting party, as well as provide valid proof of identification or authorization; and

• The request shall reasonably describe the information requested, and the reason for, or purpose of, the request for information. (See Annex F)

 The request can be made through email, provided that the requesting party shall attach in the email a scanned copy of the FOI application request, and a copy of a duly recognized government ID with photo such as but not limited to voter's ID, senior citizen's ID, PRC ID, SSS ID, and the like.

1.2 In case the requesting party is unable to make a written request, because of illiteracy or due to being a person with disability, he or she may make an oral request, and the FRO shall reduce it in writing.

1.3 The request shall be stamped received by the FRO, indicating the date and time of the receipt of the written request, and the name, rank, title and position of the public officer who actually received it, with a corresponding signature and a copy, furnished to the requesting party. In case of email requests, the email shall be printed out and shall follow the procedure mentioned above, and be acknowledged by electronic mail. The FRO shall input the details of the request on the Request Tracking System and allocate a reference number.

1.4 The DOH must respond to requests promptly, within the fifteenth (15) working day following the date of receipt of the request. A working day is any day other than a Saturday, Sunday or a day which is declared a national public holiday in the Philippines. In computing for the period, Art. 13 of the New Civil Code shall be observed.

 The date of receipt of the request will be either: ETHIDa

a. The day on which the request is physically or electronically delivered to the government office, or directly into the email inbox of a member of staff; or

b. If the government office has asked the requesting party for further details to identify and locate the requested information, the date on which the necessary clarification is received.

An exception to this will be where the request has been emailed to an absent member of staff, and this has generated an 'out of office' message with instructions on how to re-direct the message to another contact. Where this is the case, the date of receipt will be the day the request arrives in the inbox of that contact.

Should the requested information need further details to identify or locate, then the 15 working days will commence the day after it receives the required clarification from the requesting party. If no clarification is received from the requesting party after sixty (60) calendar days, the request shall be closed. Provided that, upon request for clarification by the FOI Receiving Officer, the same shall inform the requesting party that if no clarification from their end is received within 60 days, the case is automatically closed thereafter. This will serve as advance notice of closure.

2. Initial Evaluation. After receipt of the request for information, the FRO shall evaluate the contents of the request.

2.1 Request relating to more than one office under the DOH: If a request for information is received which requires to be complied with, of different offices, the FRO shall forward such request to the said office concerned and ensure that it is well coordinated and monitor its compliance. The FRO shall also clear with the respective FROs of such offices that they will only provide the specific information that relates to their offices.

2.2 Requested information is not in the custody of the DOH: If the requested information is not in the custody of the DOH or any of its offices, following referral and discussions with the FDM, the FRO shall undertake the following steps:

• If the records requested refer to another agency not in the custody of DOH, the request will be immediately transferred to the appropriate agency through the most expeditious manner and the transferring office must inform the requesting party that the information is not held within the 15 working day limit. The 15 working day requirement for the receiving office commences the day after it receives the request.

• If the records refer to an office not within the coverage of E.O. No. 2, the requesting party shall be advised accordingly and provided with the contact details of that office, if known.

2.3 Requested information is already posted and available on-line: Should the information being requested is already posted and publicly available in the DOH website (http://www.doh.gov.ph), data.gov.ph or foi.gov.ph, the FRO shall inform the requesting party of the said fact and provide them the website link where the information is posted.

2.4 Requested information is substantially similar or identical to the previous request: Should the requested information be substantially similar or identical to a previous request by the same requester, the request shall be denied. However, the FRO shall inform the applicant of the reason of such denial.

3. Transmittal of Request by the FRO to the FDM: After receipt of the request for information, the FRO shall evaluate the information being requested, classify the request as either (1) program and policy-related requests or (2) Administrative, legal or finance-related requests, and notify the appropriate FDM for such request. The copy of the request shall be forwarded to such FDM within one (1) day from receipt of the written request. The FRO shall record the date, time and name of the FDM who received the request in a record book with the corresponding signature of acknowledgement of receipt of the request.

4. Role of FDM in processing the request: Upon receipt of the request for information from the FRO, the FDM shall assess and clarify the request if necessary.

In assessing, the FOI Decision Makers must first consider the following:

• The information requested contains sensitive personal information protected by the Data Privacy Act of 2012;

• The information requested falls under the list of exceptions (Annex E);

• The purpose for the request is contrary to existing laws and/or policies.

If any of the above three instances is present, the FOI Decision Maker will immediately deny the request with notice to the requesting party of the grounds of such denial. TIADCc

If the request is valid in form and substance, the FOI Decision Maker may proceed in retrieving the information requested. He or she shall then forward the request to the appropriate Data Custodian to make all necessary steps to locate and retrieve the information requested. The Data Custodian shall ensure that the complete information requested be submitted to the FDM within 5 working days upon receipt of such request. The FDM shall then ensure that the information requested be approved and submitted back to the FRO for release within 5 working days.

The FRO shall note the date and time of receipt of the information from the FDM and report to the DOH M&E and Data Governance Technical Working Group in case the submission is beyond the 10-day period.

If the FDM needs further details to identify or locate the information, he shall, through the FRO, seek clarification from the requesting party. The clarification shall stop the running of the 15 working day period and will commence the day after it receives the required clarification from the requesting party.

If the FDM determines that a record contains information of interest to another office, the FDM shall consult with the agency concerned on the disclosability of the records before making any final determination.

5. Role of FRO to transmit the information to the requesting party: Upon receipt of the requested information from the FDM, the FRO shall collate and ensure that the information is complete. He or she shall attach a cover/transmittal letter signed by the FDM who approved the request and ensure the transmittal of such to the requesting party within 15 working days upon receipt of the request for information.

6. Request for an Extension of Time: If the information requested requires extensive search of the government's office records facilities, examination of voluminous records, the occurrence of fortuitous events or other analogous cases, the FDM should inform the FRO.

The FRO shall inform the requesting party of the extension, setting forth the reasons for such extension. In no case shall the extension exceed twenty (20) working days on top of the mandated fifteen (15) working days to act on the request, unless exceptional circumstances warrant a longer period.

7. Notice to the Requesting Party of the Approval/Denial of the Request:

Once the FDM approved or denied the request, he shall immediately notify the FRO who shall prepare the response to the requesting party either in writing or by email. The Office of the Secretary of Health and the DOH M&E and Data Governance Technical Working Group shall be furnished with a copy of all actions on FOI requests, whether approval or denial.

8. Approval of Request: In case of approval, the FRO shall ensure that all records that have been retrieved and considered be checked for possible exemptions, prior to actual release. The FRO shall prepare the letter or email informing the requesting party within the prescribed period that the request was granted and be directed to pay the applicable fees, if any.

9. Denial of Request: In case of denial of the request wholly or partially, the FRO shall, within the prescribed period, notify the requesting party of the denial in writing. The notice shall clearly set forth the ground or grounds for denial and the circumstances on which the denial is based. Failure to notify the requesting party of the action taken on the request within the period herein provided shall be deemed a denial of the request to information.

SECTION 6. Remedies in Case of Denial. —

A person whose request for access to information has been denied may avail himself of the remedy set forth below:

1. Administrative FOI Appeal to the DOH Central Appeals and Review Committee: Provided, that the written appeal must be filed by the same requesting party within fifteen (15) calendar days from the notice of denial or from the lapse of the period to respond to the request.

a. Denial of a request may be appealed by filing a written appeal to the DOH Central Appeals and Review Committee within fifteen (15) calendar days from the notice of denial or from the lapse of the period to respond to the request. The appeal shall be a verified appeal with non-forum shopping certificate to prevent false testimony and avoid multiple appeals of the same facts, issues and parties.

b. The appeal shall be decided by the Secretary of Health upon the recommendation of the Central Appeals and Review Committee within thirty (30) working days from the filing of said written appeal. Failure to decide within the 30-day period shall be deemed a denial of the appeal.

 The DOH M&E and Data Governance Oversight Committee shall be designated as the DOH Central Appeals and Review Committee for FOI in DOH.

2. Upon exhaustion of administrative FOI appeal remedies, the requesting party may file the appropriate judicial action in accordance with the Rules of Court.

SECTION 7. Request Tracking System. —

The DOH shall establish a system to trace the status of all requests for information received by it, which may be paper-based, on-line or both.

All FOI requests received by the DOH shall be encoded in the following tracking systems:

1. eFOI.gov.ph; and

2. FOI Registry (excel file prepared by the Department of Information and Communications Technology.

All DOH Bureaus, Regional Offices, Services and selected attached agencies shall submit their accomplished FOI Registry to the DOH M&E and Data Governance TWG every second Monday of the quarter for monitoring and evaluation of FOI implementation.

SECTION 8. Fees. —

1. No Request Fee. The DOH shall not charge any fee for accepting requests for access to information.

2. Reasonable Cost of Reproduction and Copying of the Information: The FRO shall immediately notify in writing the requesting party in case there shall be a reproduction and copying fee in order to provide the information. Such fee shall be the actual amount spent by the DOH in providing the information to the requesting party. An official receipt (OR) shall be issued to the requesting party upon payment of fee and the said OR shall be presented in the releasing of documents.

The schedule of fees shall be posted by the DOH.

3. Exemption from Fees: The DOH may exempt any requesting party from payment of fees, upon request stating the valid reason why such requesting party shall not pay the fee.

SECTION 9. Administrative Liability. —

1. Non-compliance with FOI. Failure to comply with the provisions of this Manual shall be a ground for the following administrative penalties:

a. 1st Offense — Reprimand;

b. 2nd Offense — Suspension of one (1) to thirty (30) days; and

c. 3rd Offense — Dismissal from the service.

2. Procedure. The Revised Rules on Administrative Cases in the Civil Service shall be applicable in the disposition of cases under this Manual.

3. Provisions for More Stringent Laws, Rules and Regulations. Nothing in this Manual shall be construed to derogate from any law, any rules, or regulation prescribed by any body or agency, which provides for more stringent penalties.

ANNEX A

FOI FREQUENTLY ASKED QUESTIONS

Introduction to FOI

1. What is FOI?

Freedom of Information (FOI) is the government's response to the call for transparency and full public disclosure of information. FOI is a government mechanism which allows Filipino citizens to request any information about the government transactions and operations, provided that it shall not put into jeopardy privacy and matters of national security.

The FOI mechanism for the Executive Branch is enabled via Executive Order No. 2, series of 2016.

2. What is Executive Order No. 2 S. 2016?

Executive Order No. 2 is the enabling order for FOI. EO 2 operationalizes in the Executive Branch the People's Constitutional right to information. EO 2 also provides the State policies to full public disclosure and transparency in the public service.

EO 2 was signed by President Rodrigo Roa Duterte on July 23, 2016.

3. Who oversees the implementation of EO 2?

The Presidential Communications Operations Office (PCOO) oversees the operation of the FOI program. PCOO serves as the coordinator of all government agencies to ensure that the FOI program is properly implemented.

Making a Request

4. Who can make an FOI request?

Any Filipino citizen can make an FOI Request. As a matter of policy, requestors are required to present proof of identification.

5. What can I ask for under EO on FOI?

Information, official records, public records, and, documents and papers pertaining to official acts, transactions or decisions, as well as to government research data used as basis for policy development.

6. What agencies can we ask information?

An FOI request under EO 2 can be made before all government offices under the Executive Branch, including government owned or controlled corporations (GOCCs) and state universities and colleges (SUCs).

FOI requests must be sent to the specific agency of interest, to be received by its respective Receiving Officer.

7. How do I make an FOI request?

a. The requestor is to fill up a request form and submits to the agency's Receiving Officer. The Receiving Officer shall validate the request and logs it accordingly on the FOI tracker. AIDSTE

b. If deemed necessary, the Receiving Officer may clarify the request on the same day it was filed, such as specifying the information requested, and providing other assistance needed by the Requestor.

c. The request is forwarded to the Decision Maker for proper assessment. The Decision Maker shall check if the agency holds the information requested, if it is already accessible, or if the request is a repeat of any previous request.

d. The request shall be forwarded to the officials involved to locate the requested information.

e. Once all relevant information is retrieved, officials will check if any exemptions apply, and will recommend appropriate response to the request.

f. If necessary, the head of the agency shall provide clearance to the response.

g. The agency shall prepare the information for release, based on the desired format of the Requestor. It shall be sent to the Requestor depending on the receipt preference.

8. How much does it cost to make an FOI request?

There are no fees to make a request. But the agency may charge a reasonable fee for necessary costs, including costs of printing, reproduction and/or photocopying.

9. What will I receive in response to an FOI request?

You will be receiving a response either granting or denying your request.

If the request is granted, the information requested will be attached, using a format that you specified. Otherwise, the agency will explain why the request was denied.

10. How long will it take before I get a response?

It is mandated that all replies shall be sent fifteen (15) working days after the receipt of the request. The agency will be sending a response, informing of an extension of processing period no longer than twenty (20) working days, should the need arise.

11. What if I never get a response?

If the agency fails to provide a response within the required fifteen (15) working days, the Requestor may write an appeal letter to the Central Appeals and Review Committee within fifteen (15) working days from the lapse of required response period. The appeal shall be decided within thirty (30) working days by the Central Appeals and Review Committee.

If all administrative remedies are exhausted and no resolution is provided, requestors may file the appropriate case in the proper courts in accordance with the Rules of Court.

12. What will happen if my request is not granted?

If you are not satisfied with the response, the Requestor may write an appeal letter to the Central Appeals and Review Committee within fifteen (15) working days from the lapse of required response period. The appeal shall be decided within thirty (30) working days by the Central Appeals and Review Committee.

If all administrative remedies are exhausted and no resolution is provided, requestors may file the appropriate case in the proper courts in accordance with the Rules of Court.

ANNEX B

Executive Order No. 2July 23, 2016

ANNEX C

FOI RECEIVING OFFICERS, DATA CUSTODIANS, AND DECISION MAKERS

(as of Nov. 25, 2016)

FOI Decision Makers	Type of FOI Requests	Contact Information
DR. KENNETH G. RONQUILLO Director IV Health Policy Development and Planning Bureau	Program and Policy-Related FOI Requests	[email protected] 651-7800 loc. 1326, 1328 Building 3, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila
ATTY. ROMELA D. DEVERA Director IV Legal Service	Administrative, Legal and Finance-Related FOI Requests	[email protected] 651-7800 loc. 1326, 1328 Building 3, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila

 

Name of Agency	Location of FOI Receiving Office	FOI Receiving Officer	Data Custodian
DOH Central Office
Office of the Secretary	Building 1, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	To be determined	DR. MARIA CORAZON LUCIA V. TEOXON Head Executive Assistant [email protected] 651-7800
Administrative Service	Building 12, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	To be determined	MS. ANGELINA A. DEL MUNDO Director
Bureau of International Health Cooperation	Building 3, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	To be determined	MS. MYLENE M. BELTRAN Director [email protected] ###-####
Bureau of Local Health Systems	Building 3, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	To be determined	DR. ENRIQUE A. TAYAG Director
Bureau of Quarantine	25th St. Port Area, Ermita Brgy. 653 Zone 68, Manila	To be determined	DR. FERDINAND S. SALCEDO Director
Disease Prevention and Control Bureau	Building 14, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	To be determined	DR. MARIO S. BAQUILOD Director
Epidemiology Bureau	Building 9, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	MS. ELEONOR C. GAMIER Administrative Officer IV [email protected] 651-7800 loc. 2926, 743-6076 (TF)	DR. IRMA L. ASUNCION Director IV [email protected] 651-7800 loc. 2950, 743-6076 (TF)
Financial and Management Service	Building 2, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	MS. ANGELINA B. CASTRO Administrative Officer V [email protected] 651-7800 loc. 1214	MR. LAUREANO C. CRUZ Director IV [email protected] 651-7800 loc. 1207
Health Emergency Management Bureau	Building 12, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	DENNIS B. CASIMIRO Administrative Officer IV [email protected]/ [email protected] 651-7800 loc 2203	DR. GLORIA J. BALBOA Director IV [email protected]/ [email protected] 740-5030
Health Facilities and Services Regulatory Bureau	Building 15, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	To be determined	DR. MA. ROSARIO S. VERGEIRE Director
Health Facility Development Bureau	Building 4, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	MR. MICHAEL M. MACAPALLAG Administrative Officer IV [email protected] 742-8091	DR. CRISELDA G. ABESAMIS Director IV [email protected] 651-7800 loc. 140, 1403
Health Facility Enhancement Program Management Office	Building 19, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	MS. PHOEBE C. CABBAB Development Management Officer IV [email protected] 651-7800 loc. 1134	DR. RIO L. MAGPANTAY Director IV [email protected] 651-7800 loc. 1134
Health Human Resource Development Bureau	Building 12-A, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	MS. ELIZABETH A. ARDIENTE Administrative Officer IV eaardiente.hhrdb.doh/gmail.com 651-7800 loc. 4203	DR. ELVIRA SN. DAYRIT Director IV [email protected] 743-1776, 651-7800 loc. 4224/4226
Health Policy Development and Planning Bureau	Building 3, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	To be determined	DR. KENNETH G. RONQUILLO Director [email protected] 651-7800 loc. 1328
Health Promotion and Communication Service	Building 18, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	To be determined	DR. MAR WYNN BELLO Director
Internal Audit Service	Building 2, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	MR. AUGUSTO DC. RAFOL Administrative Officer-Designate [email protected] 743-88-08 local 1208	JESUS U. CALZADO OIC-Director IV [email protected] 743-88-08 local 1208
Knowledge Management and Information Technology Service	Building 9, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	MS. AIDA ARACAP Librarian III [email protected] 651-7800 local 1904/1905, 781-7669 (TF)   MS. CORAZON DELA CRUZ Information Officer III [email protected] 651-7800 local 1901, 781-7669 (TF)	MS. CRISPINITA A. VALDEZ Director IV [email protected] 651-7800 loc.
Legal Service	Building 12, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	To be determined	ATTY. ROMELA D. DEVERA Director [email protected] ###-####
Procurement Service	Building 6, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	MS. GERLY JOY S. BOBIER Administrative Officer IV [email protected] 651-7800 loc. 1608, 711-6061, 740-6830	DR. MA. THERESA G. VERA Director [email protected] 651-7800 loc. 1608, 711-6061, 740-6830

DOH Regional Offices

RO I-Ilocos Region	San Fernando, La Union	ATTY. JORDAN P. FALCES Attorney III [email protected] (072) 242-5315	DR. MYRNA C. CABOTAJE Regional Director [email protected] (072) 242-5315; 242-5316; 607-6413, 607-6431 local nos. 101 and 103
RO Cordillera Administrative Region	DOHCAR, BGHMC Compound, Baguio City	MS. ARCELY D. SANCHEZ Supervising Administrative Officer [email protected] (074) 442-8098 (TF)	DR. LAKSHMI I. LEGASPI Regional Director [email protected] (074) 442-8098 (TF)
RO II-Cagayan Valley	Tuguerarao, Cagayan	MR. PEDRO P. CALSIYAO Chief Administrative Officer [email protected] (078) 304-6523	DR. VALERIANO V. LOPEZ Regional Director [email protected] (078) 304-6523
RO III-Central Luzon	San Fernando, Pampanga	To be determined	DR. LEONITA P. GORGOLON Regional Director (045) 861-3425 (TF); 861-3426 Local 135
RO National Capital Region	Blk 6, Barangay Road, Welfareville Compound Barangay Addition Hills, Mandaluyong City	MS. MILAGROS Q. DELA CUADRA Administrative Officer V [email protected]/ [email protected] 531-0027 local 203	DR. ARIEL I. VALENCIA Regional Director [email protected] 531-0027 local 101
RO IV-A-CALABARZON	QMMC Compound, Project 4, Quezon City	MS. RACEL G. CARREON Chief Administrative Officer [email protected] 990-4032 loc. 109	DR. RIO L. MAGPANTAY Regional Director [email protected] 913-3616 (TF)
RO IV-B-MIMAROPA	QMMC Compound, Project 4, Quezon City	MR. JOSELITO PADUA Chief Administrative Officer [email protected] 912-0195 loc. 117, 912-7754 (TF)	DR. EDUARDO C. JANAIRO Regional Director [email protected] 913-4650, 912-7754 (TF)
RO V-Bicol Region	DOH Regional Office V, Legaspi City	SIMONETTE D. LOMA Administrative Officer V [email protected] (052) 483-565, 483-0934 local 539	DR. NAPOLEON L. AREVALO Regional Director [email protected] (052) 483-565, 483-0934 local 502
RO VI-Western Visayas	Q. Abeto St. Mandurriao, Iloilo City	MS. NONA B. MANZON Chief, Management Support Division [email protected]/ [email protected] (033) 321-0205	DR. MARLYN W. CONVOCAR Regional Director fro.r[email protected]/ [email protected] (033) 321-1036
RO VII-Central Visayas	Osmeña Boulevard, Cebu City	MS. ELIZABETH P. TABASA Chief Administrative Officer [email protected] (032) 253-6359, 254-0109 (TF)	DR. JAIME S. BERNADAS Regional Director [email protected] (032) 253-6355, 254-0109 (TF)
RO VIII-Eastern Visayas	DOH Regional Office VIII, Government Center, Candahug, Palo, Leyte	MS. CATHERINE C. PO Administrative Officer V/Records Officer [email protected] (053) 323-5027	DR. MINERVA P. MOLON Regional Director [email protected] (053) 323-5027
RO IX-Zamboanga Peninsula	Zamboanga City	To be determined	DR. ARISTIDES C. TAN Regional Director (062) 992-2745; 991-3380 (F)
RO X-Northern Mindanao	J.V Seriña St., Carmen, Cagayan de Oro City	MS. HYACINTH MAY T. TARAN Administrative Officer V [email protected] 858-7132	DR. NIMFA B. TORRIZO Regional Director [email protected] 858-7132, 858-7123
RO XI-Davao Region	J.P. Laurel Avenue, Bajada, Davao City	MS. ROSELMA CATHERINE G. CANTOS Supervising Administrative Officer [email protected] (082) 305-1903, 305-1906, (082) 221-5859 (TF)	DR. ABDULLAH B. DUMAMA, JR. Asec. for Mindanao Cluster/Regional Director [email protected] (082) 305-1903, 305-1906 local 1181, (082) 221-5859 (TF)
RO XII-SOCCSKSARGEN	DOH Regional Office XII, ARMM Compound, Cotabato City	MS. LEDA C. TEJAM Chief Administrative Officer [email protected] (064) 421-2196	DR. FRANCISCO V. MATEO Regional Director [email protected] (064) 421-2196
RO CARAGA	Pizarro St., Co. Narra Rd., Butuan City	To be determined	DR. JOSE R. LLACUNA Regional Director (085) 341-2579

DOH Attached Agencies

Commission on Population

Please refer to PopCom FOI Manual

National Nutrition Council-Central Office	Nutrition Building, 2332 Chino Roces Avenue Extension, Taguig City	MS. CHONA M. FERNANDEZ Chief, Administrative Division [email protected]/ [email protected] 816-4239	ASEC. MARIA-BERNARDITA T. FLORES Executive Director IV [email protected]/ [email protected] 892-4271, 843-5818 (TF)
NNC-Regional Office I	DOH Center for Health Development Parian, San Fernando City, La Union	MS. MA. EILEEN B. BLANCO Nutrition Program Coordinator [email protected]/ [email protected] (072) 607-6594 (TF)	ASEC. MARIA-BERNARDITA T. FLORES NNC Executive Director IV
NNC-Regional Office CAR	3rd Floor, DA-CARFU Multi-Purpose Building, Dairy Farm Compound Sto. Tomas Road, Baguio City	MS. RITA D. PAPEY Nutrition Program Coordinator [email protected]/ [email protected] (074) 444-9874 (TF)	ASEC. MARIA-BERNARDITA T. FLORES NNC Executive Director IV
NNC-Regional Office II	2nd Floor, POPCOM Building, Bagay Road, San Gabriel Village, Tuguegarao City	MS. RHODORA G. MAESTRE Nutrition Program Coordinator [email protected]/ [email protected] (078) 846-1353 (TF)	ASEC. MARIA-BERNARDITA T. FLORES NNC Executive Director IV
NNC-Regional Office III	DOH-CHD III, Regional Government Center, Brgy. Maimpis, San Fernando City	MS. ANA MARIA B. ROSALDO OIC-Nutrition Program Coordinator [email protected]/ [email protected] (045) 961-7649 (TF)	ASEC. MARIA-BERNARDITA T. FLORES NNC Executive Director IV
NNC-Regional Office NCR	Room 201, Building No. 2, DOH-NCR, Welfareville Compound, Mandaluyong City	MS. MILAGROS ELISA V. FEDERIZO Nutrition Program Coordinator [email protected]/ [email protected] (02) 533-2713	ASEC. MARIA-BERNARDITA T. FLORES NNC Executive Director IV
NNC-Regional Office IVA	DOH-CHD IV-A Main Budding, Quirino Memorial Medical Center Compound, Project 4, Quezon City	MS. CARINA Z. SANTIAGO Nutrition Program Coordinator [email protected]/ [email protected] (02) 439-2228 (TF)	ASEC. MARIA - BERNARDITA T. FLORES NNC Executive Director IV
NNC-Regional Office IVB	Fernando Generics Hall, CHD-IV-B, Quirino Memorial Medical Center Compound, Project 4, Quezon City	Ms. Carina Z. Santiago OIC-Nutrition Program Coordinator [email protected]/ [email protected] (02) 421-2088 (TF)	ASEC. MARIA-BERNARDITA T. FLORES NNC Executive Director IV
NNC-Regional Office V	DOH Region V Compound, Daraga, Albay	MS. ARLENE R. REARIO Nutrition Program Coordinator [email protected]/ [email protected] (052) 483-4358	ASEC. MARIA-BERNARDITA T. FLORES NNC Executive Director IV
NNC-Regional Office VI	Iloilo Provincial Library, Luna St., La Paz, Iloilo City	MS. NONA B. TAD-Y Nutrition Program Coordinator [email protected]/ [email protected] (033) 320-0260	ASEC. MARIA-BERNARDITA T. FLORES NNC Executive Director IV
NNC-Regional Office VII	DOH-CHD VII, Osmeña Boulevard, Cebu City	DR. PAROLITA A. MISSION Nutrition Program Coordinator [email protected]/ [email protected] (032) 254-3263	ASEC. MARIA-BERNARDITA T. FLORES NNC Executive Director IV
NNC-Regional Office VIII	POPCOM Compound, Government Center, Candahug, Palo, Leyte	DR. CATALINO P. DOTOLLO, JR. Nutrition Program Coordinator [email protected]/ [email protected] (053) 323-3643, 524-9421	ASEC. MARIA-BERNARDITA T. FLORES NNC Executive Director IV
NNC-Regional Office IX	Regional Health Training Center, Cabatangan, Zamboanga City	MS. MARIA DEL PILAR PAMELA R. TARROZA Nutrition Program Coordinator [email protected]/ [email protected] (062) 955-4657	ASEC. MARIA-BERNARDITA T. FLORES NNC Executive Director IV
NNC-Regional Office X	DOH RO X Compound, J.V. Serina St., Carmen, Cagayan de Oro City	MS. MARISSA DM. NAVALES Nutrition Program Coordinator [email protected]/ [email protected]nnc.gov.ph (088) 856-8700	ASEC. MARIA-BERNARDITA T. FLORES NNC Executive Director IV
NNC-Regional Office XI	2nd Floor, MHDO Building, DOH Compound, Bajada, Davao City	DR. MARIA TERESA L. UNGSON Nutrition Program Coordinator [email protected]/ [email protected] (082) 300-7269 (TF)	ASEC. MARIA-BERNARDITA T. FLORES NNC Executive Director IV
NNC-Regional Office XII	1st Door, 2nd Floor, Ong Building corner Aquino and Osmeña Streets, Koronadal City	MS. ARCELI M. LATONIO Nutrition Program Coordinator [email protected]/ [email protected] (083) 228-1715	ASEC. MARIA-BERNARDITA T. FLORES NNC Executive Director IV
NNC-Regional Office CARAGA	2nd Floor, DOH Building, Doongan Road, Butuan City	DR. JOSE R. LLACUNA, JR. Director IV, DOH-CARAGA and OIC-Nutrition Program Coordinator [email protected] (085) 815-5502	ASEC. MARIA-BERNARDITA T. FLORES NNC Executive Director IV
NNC-ARMM	DOH, ORG Compound, Gov. Gutierrez Avenue, Cotabato City	DR. KADIL M. SINOLINDING, JR. Secretary of Health, DOH-ARMM and OIC, NNC-ARMM [email protected] (064) 552-2109, 421-6842	ASEC. MARIA-BERNARDITA T. FLORES NNC Executive Director IV

Philippine Health Insurance Corporation

Please refer to PhilHealth FOI Manual.

Philippine Institute for Traditional and Alternative Health Care	Philippine Institute of Traditional and Alternative Health Care, Matapang St., East Avenue Medical Center Compound, Brgy. Central, Q.C.	ATTY. CARMENCITA D. CASTRO-SANTOS OIC-Chief Administrative Officer; Board Secretary IV [email protected] 376-3067, 376-3068 (TF)	DR. FRANCIS VICENTE S. RAS OIC-Director General; Health Education Promotion Officer V [email protected] 376-3067, 376-3068 (TF)
Philippine National AIDS Council	Building 15, San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila	MS. VIRGINIA C. EVANGELISTA Administrative Officer [email protected]	DR. JOSELITOR R. FELICIANO OIC, Director III [email protected]

Food and Drug Administration

To be determined

ANNEX D

DATA GOVERNANCE OVERSIGHT COMMITTEE AND TWG

Republic of the Philippines

July 19, 2016

DEPARTMENT PERSONNEL ORDER NO. 2016-2630

SUBJECT : Creation of the DOH Monitoring and Evaluation and Data Governance Oversight Committee and Technical Working Group

Monitoring and evaluation is a key component of effective program implementation. With advancements in information and communication technologies, faster collection, consolidation, and analysis and increased reliability of data for planning and decision making is now possible. The increased demand for data has prompted individual DOH programs to develop program-specific information systems. This has resulted to disparate or redundant M&E systems.

An Oversight Committee and Technical Working Group are hereby created to achieve the following objectives:

General Objective:

To facilitate and streamline all activities that promote evidence-based planning and decision-making in the DOH

Specific Objectives:

a) To raise awareness and encourage a culture of evidence-informed planning and decision-making within the DOH

b) To ensure efficient, effective and comprehensive monitoring and evaluation activities

c) To coordinate ICT-enabled M&E Initiatives

d) To foster data sharing and exchange within the DOH and relevant agencies/partners

e) To promote transparency and accountability

The expected outputs and outcomes of the Committee and TWG are illustrated in Annex A.

The DOH M&E and Data Governance Oversight Committee shall be composed of Cluster Heads and Directors from the following offices:

Chair: Cluster Head, Office for Policy and Health Systems (OPHS)

Co-Chair: Cluster Head, Office for Technical Services (OTS)

Members:

1. Director, Health Policy Development and Planning Bureau (HPDPB)

2. Director, Epidemiology Bureau (EB)

3. Director, Office for Health Operations (OHO)

4. Director, Knowledge Management and Information Technology Service (KMITS)

5. Director, Bureau of International Health Cooperation (BIHC)

6. Director, Disease Prevention and Control Bureau (DPCB)

7. Director, Bureau of Local Health Systems Development (BLHSD)

Functions:

a) Ratify and uphold DOH M&E Framework and Plan by DOH offices, partners

b) Ratify and uphold DOH data governance policies

c) To elevate and ensure resolution of relevant issues to relevant offices (e.g., SoH/Execom, Interagency committee on Statistics, and eHealth Steering Committee)

d) To endorse sustainability mechanisms for M&E Oversight and Data Governance

The DOH M&E and Data Governance Technical Working Group shall be composed of Division Chiefs and technical staff from the following offices:

1. Division Chief, HPDPB Planning Division

2. Division Chief, HPDPB Research Division

3. Division Chief, KMITS Knowledge Management Division

4. Division Chief, KMITS Systems and Software Engineering Division

5. Division Chief, EB

6. Executive Assistant, OHO

7. Division Chief, BLHSD

8. Division Chief, FHO

9. Division Chief, DPCB

Functions:

a) To support functions of Oversight Committee

b) To review existing M&E-related policies, plans, programs and information systems

c) To evaluate and recommend actions on existing and proposed M&E-related plans/programs, including new information systems, within DOH and with partners

d) To draft the M&E framework and plan and recommend to Oversight Committee

e) To draft the data governance agenda and recommend to Oversight Committee

f) To develop policies on M&E

g) To recommend sustainability measures for M&E to the Oversight Committee

The following consultants shall assist the Committee and TWG:

1. EpiMetrics

2. Health Sector Performance Monitoring Unit

The DOH M&E and Data Governance Oversight Committee and TWG shall be supported by the Planning Division of Health Policy Development and Planning Bureau as its Technical Secretariat. Furthermore, representatives from other DOH offices, other government, non-government agencies, and industry may be invited to provide inputs as the need arises. AaCTcI

The Oversight Committee shall meet once every quarter and the TWG shall meet once every month.

Under this Order, all expenses incurred by the Oversight Committee and TWG shall be charged to the funds of the Office for Policy and Health Systems subject to usual accounting and auditing rules of their respective agencies.

The newly constituted DOH M&E and Data Governance Oversight Committee and TWG shall perform its functions and responsibilities effective immediately.

(SGD.) PAULYN JEAN B. ROSELL-UBIAL, MD, MPH, CESO IISecretary of Health

ANNEX E

LIST OF EXCEPTIONS

<To be provided by the Office of the Executive Secretary>

ANNEX F

Flow Chart

ANNEX G

FOI Request Form

ANNEX H-1

FOI RESPONSE TEMPLATE — DOCUMENT ENCLOSED

DATE

Dear ___________,

Greetings!

Thank you for your request dated under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch.

Your request

You asked for <quote request exactly, unless it is too long/complicated>.

Response to your request

Your FOI request is approved. I enclose a copy of [some/most/all]* of the information you requested [in the format you asked for]

Thank you.

Respectfully,

______________________FOI Receiving Officer

ANNEX H-2

FOI RESPONSE TEMPLATE — ANSWER

DATE

Dear __________,

Greetings!

Thank you for your request dated under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch.

Your request

You asked for <quote request exactly, unless it is too long/complicated>.

Response to your request

Your FOI request is approved. The answer to your request is

Thank you.

Respectfully,

___________________FOI Receiving Officer

ANNEX H-3

FOI RESPONSE TEMPLATE — DOCUMENT AVAILABLE ONLINE

DATE

Dear _________,

Greetings!

Thank you for your request dated under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch.

Your request

You asked for <quote request exactly, unless it is too long/complicated>.

Response to your request

[Some/Most/All] of the information you have requested is already available online from <add details of where that specific information can be obtained e.g., data.gov.ph, foi.gov.ph or other government websites>.

Your right to request a review

If you are unhappy with this response to your FOI request, you may ask us to carry out an internal review of the response, by writing to < insert name of Secretary and postal/e-mail address>. Your review request should explain why you are dissatisfied with this response, and should be made within 15 calendar days from the date when you received this letter. We will complete the review and tell you the result, within 30 calendar days from the date when we receive your review request.

If you are not satisfied with result of the review, you then have the right to appeal to the Office of the President under Administrative Order No. 22 (s. 2011).

Thank you.

Respectfully,

____________________FOI Receiving Officer

ANNEX H-4

FOI RESPONSE TEMPLATE — DOCUMENT NOT AVAILABLE

DATE

Dear _______,

Greetings!

Thank you for your request dated under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch.

Your request

You asked for <quote request exactly, unless it is too long/complicated>.

Response to your request

While our aim is to provide information whenever possible, in this instance this Office does not have [some of]* the information you have requested. However, you may wish to contact <insert name of other authority/organization at <insert contact details>. Who may be able to help you. The reasons why we don't have the information are explained in the Annex to this letter.

Your right to request a review

If you are unhappy with this response to your FOI request, you may ask us to carry out an internal review of the response, by writing to . Your review request should explain why you are dissatisfied with this response, and should be made within 15 calendar days from the date when you received this letter. We will complete the review and tell you the result, within 30 calendar days from the date when we receive your review request.

If you are not satisfied with result of the review, you then have the right to appeal to the Office of the President under Administrative Order No. 22 (s. 2011).

Thank you.

Respectfully,

____________________FOI Receiving Officer

ANNEX H-5

FOI RESPONSE TEMPLATE — UNDER EXCEPTIONS

DATE

Dear __________,

Greetings!

Thank you for your request dated under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch.

Your request

You asked for <quote request exactly, unless it is too long/complicated>.

Response to your request

While our aim is to provide information whenever possible, in this instance we are unable to provide [some of]* the information you have requested because an exception(s) under section(s) <insert specific section number(s) of the List of Exceptions applies to that information>. The reasons why that exemption(s) applies are explained in the Annex to this letter.

Your right to request a review

If you are unhappy with this response to your FOI request, you may ask us to carry out an internal review of the response, by writing to . Your review request should explain why you are dissatisfied with this response, and should be made within 15 calendar days from the date when you received this letter. We will complete the review and tell you the result, within 30 calendar days from the date when we receive your review request.

If you are not satisfied with result of the review, you then have the right to appeal to the Office of the President under Administrative Order No. 22 (s. 2011).

Thank you.

Respectfully, EcTCAD

____________________FOI Receiving Officer

ANNEX H-6

FOI RESPONSE TEMPLATE — IDENTICAL REQUEST

DATE

Dear _________,

Greetings!

Thank you for your request dated under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch.

Your request

You asked for <quote request exactly, unless it is too long/complicated>.

Response to your request

While our aim is to provide information whenever possible, in this instance we are unable to provide the information you have requested because it is substantially similar or identical to a previous request that you made on <insert date of previous request>, which we responded to on <insert date of response>.

Your right to request a review

If you are unhappy with this response to your FOI request, you may ask us to carry out an internal review of the response, by writing to . Your review request should explain why you are dissatisfied with this response, and should be made within 15 calendar days from the date when you received this letter. We will complete the review and tell you the result, within 30 calendar days from the date when we receive your review request.

If you are not satisfied with result of the review, you then have the right to appeal to the Office of the President under Administrative Order No. 22 (s. 2011).

Thank you.

Respectfully,

____________________FOI Receiving Officer

ALL FOR HEALTH

DEPARTMENT OF HEALTH